What are the submission requirements for this tender (Ref: RFQ202627/22)?

• Submit your quotation via email to quotations@tikzn.co.za before or on the closing date and time. • Late submissions will invalidate your quotation. • Your quotation must remain open for acceptance by Trade & Investment KwaZulu-Natal for 90 days from the RFQ closing date. • You bear all costs associated with preparing and submitting your RFQ; the organisation is not liable for these costs. • Returnable documents required with your submission: - Quotation on company letterhead. - Completed and signed SBD 4 (Declaration of Interest). - Completed and signed SBD1 (Invitation to bid, Parts A & B). - Completed and signed POPIA consent form. - Completed and signed SBD 6.1 (Preference Points Claim Form). - Copy of CSD Report or MAAA Number. - Proof of authorised Veeam reseller status (mandatory requirement).

How will bids be evaluated?

1) Must be an authorized Veeam reseller (with valid certificate/letter from distributor). 2) Registered on Central Supplier Database (CSD) and tax compliant. 3) Not listed on Register for Tender Defaulters/Restricted Suppliers. 4) Must submit all required SBD forms and declarations. 5) Bidders with less than 100% black ownership score zero on that specific goal. 6) Preference for enterprises located in KwaZulu-Natal province.

What are the technical specifications?

• Scope: Provision of VEEAM v13 Enterprise Plus Edition Software License (12-month subscription). • Quantity: 3 licences. • Coverage: For eleven (11) virtual machines; licence to support up to 15 instances. • Package: Essentials Package. • Note: Specific conditions may be provided by TIKZN compiler. • Background: The renewal is for data protection, automated backups, replication, and cloud-based disaster recovery to ensure business continuity and safeguard organisational data.

What financial requirements apply to bidders?

• Price quotations must be inclusive of all applicable taxes, including VAT. • Price carries 80 points in the evaluation. • No specific payment terms, bonds, or guarantees are detailed in the document.

What compliance and legal requirements must bidders meet?

• Mandatory: Provide proof of being an authorised Veeam reseller (certificate or letter from Veeam distributor). • Administrative: Submit proof of CSD registration/SARS PIN. • Tax Compliance: Tax matters will be verified on CSD or SARS e-Filing prior to award; non-compliance may lead to exclusion per National Treasury Instruction. • B-BBEE/Specific Goals: Must claim points via SBD 6.1 form. - Black ownership: 10 points for 100% black ownership. - Location: 10 points for KZN-based enterprises. • Required Forms: Complete and sign SBD 4, SBD1, POPIA consent form, and SBD 6.1. • General: Bidders must not be in the service of the state.

What are the important dates and deadlines for this tender?

• Closing Date: 22 July 2026. • Closing Time: 12h00 (midday). • Briefing Session: Not applicable (N/A).

Who should be contacted for queries about this tender?

• All enquiries and submissions must be directed via email to: quotations@tikzn.co.za.

Veeam v13 Software License RFQ - Trade & Investment KwaZulu-Natal

RFQRFQ202627-22 VEEAM V13.pdfReview complete

Description

Source: RFQ202627-22 VEEAM V13.pdf

This RFQ is for a 12-month subscription to VEEAM v13 Enterprise Plus Edition software licence.
The licence is for Trade & Investment KwaZulu-Natal, a Schedule 3C public entity promoting investment and trade in KZN.
The renewal supports IT infrastructure resilience, providing data protection, backups, replication, and disaster recovery.

Important Dates

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Closing Date: 22 July 2026.
Closing Time: 12h00 (midday).
Briefing Session: Not applicable (N/A).

Contact Information

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

All enquiries and submissions must be directed via email to: [email protected].

Submission Guidelines

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Submit your quotation via email to [email protected] before or on the closing date and time.
Late submissions will invalidate your quotation.
Your quotation must remain open for acceptance by Trade & Investment KwaZulu-Natal for 90 days from the RFQ closing date.
You bear all costs associated with preparing and submitting your RFQ; the organisation is not liable for these costs.
Returnable documents required with your submission:

Quotation on company letterhead.
Completed and signed SBD 4 (Declaration of Interest).
Completed and signed SBD1 (Invitation to bid, Parts A & B).
Completed and signed POPIA consent form.
Completed and signed SBD 6.1 (Preference Points Claim Form).
Copy of CSD Report or MAAA Number.
Proof of authorised Veeam reseller status (mandatory requirement).

Returnable Documents

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

The following documents must be completed and returned with the submission:

Quotation on company letterhead.
Completed and signed SBD 4.
Completed and signed SBD1 (Parts A & B).
Completed and signed POPIA consent form.
Completed and signed SBD 6.1.
Copy of CSD Report or MAAA Number.
Proof of authorised Veeam reseller status.

Evaluation Criteria

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Must be an authorized Veeam reseller (with valid certificate/letter from distributor). 2) Registered on Central Supplier Database (CSD) and tax compliant. 3) Not listed on Register for Tender Defaulters/Restricted Suppliers. 4) Must submit all required SBD forms and declarations. 5) Bidders with less than 100% black ownership score zero on that specific goal. 6) Preference for enterprises located in KwaZulu-Natal province.

Technical Specifications

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Scope: Provision of VEEAM v13 Enterprise Plus Edition Software License (12-month subscription).
Quantity: 3 licences.
Coverage: For eleven (11) virtual machines; licence to support up to 15 instances.
Package: Essentials Package.
Note: Specific conditions may be provided by TIKZN compiler.
Background: The renewal is for data protection, automated backups, replication, and cloud-based disaster recovery to ensure business continuity and safeguard organisational data.

Financial Requirements

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Price quotations must be inclusive of all applicable taxes, including VAT.
Price carries 80 points in the evaluation.
No specific payment terms, bonds, or guarantees are detailed in the document.

Compliance Requirements

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Mandatory: Provide proof of being an authorised Veeam reseller (certificate or letter from Veeam distributor).
Administrative: Submit proof of CSD registration/SARS PIN.
Tax Compliance: Tax matters will be verified on CSD or SARS e-Filing prior to award; non-compliance may lead to exclusion per National Treasury Instruction.
B-BBEE/Specific Goals: Must claim points via SBD 6.1 form.

Black ownership: 10 points for 100% black ownership.
Location: 10 points for KZN-based enterprises.

Required Forms: Complete and sign SBD 4, SBD1, POPIA consent form, and SBD 6.1.
General: Bidders must not be in the service of the state.

B-BBEE Requirements

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Specific Goal: Black Owned Enterprises.

10 points awarded for 100% black ownership.
0 points for less than 100%.
Proof via ID copies of directors, CSD report, BBBEE certificate, or affidavit.

Contractual Terms

Source: RFQ202627-22 VEEAM V13.pdf

The bidder must declare company details and type.
Any fraudulent claims or failure to fulfil contract conditions may result in:

Disqualification from the tendering process.
Recovery of costs, losses, or damages by the organ of state.
Contract cancellation and claim for damages.
Restriction from doing business with any organ of state for up to 10 years.
Criminal prosecution.

Special Conditions

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

No RFQ is deemed accepted until a formal contract, letter of award, or order form is executed.
The quotation remains open for acceptance for 90 days from the RFQ closing date.
The service provider bears all bidding costs; the organisation is not liable.

Requirements

Source: RFQ202627-22 VEEAM V13.pdf (RFQ)

Mandatory: Authorised Veeam reseller proof.
Administrative: CSD registration, completed SBD 4, SBD1, POPIA form, SBD 6.1.
Compliance: Quote on all requested items; non-compliant bids are invalid.
Tax compliance will be verified post-evaluation.

Section

Source: RFQ202627-22 VEEAM V13.pdf

Price: 80 points.
Specific Goals: 20 points.

Black ownership (10 points).
Enterprise located in KZN province (10 points).

The 80/20 preference point system applies.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

State Information Technology Agency Act (SITA Act)

Act 88 of 1998

high

Relevant to public-sector ICT procurement and government technology acquisition routes.

Relevant because this tender appears to involve telecommunications, networks, fibre, connectivity, or electronic communications.

Electronic Communications Act

Act 36 of 2005

medium

Request for a service provider to provide veeam v13 enterprise plus edition software license (12-MONTH subscription) for eleven (11) virtual machines.

Request for a service provider to provide veeam v13 enterprise plus edition software license (12-MONTH subscription) for eleven (11) virtual machines.

Guide to Telecommunications Tenders in South Africa

Winning Broadband Rollout Tenders: Opportunities for Fiber and ISP Firms

Supplies and Procurement JVs for SMMEs: Small Suppliers Winning Government Bids

POPIA Compliance for Tender Bidders: The Complete Data Protection Guide for South African Government Procurement

Information & Communication Technology Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

State Information Technology Agency Act (SITA Act)

Electronic Communications Act

Kwa-Zulu Natal - Trade and Investment KwaZulu-Natal

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