Catering service provider for NLC education and awareness workshop in burgersdorp, eastern cape

The National Lotteries Commission (NLC) requires a catering service provider for an Education and Awareness Workshop in the Eastern Cape. The service is for a one-day event on 24 June 2026 at Burgersdorp Town Hall, 1 Jan Greyling Street, Burgersdorp. The provider must supply pre-packaged lunches, beverages, and manage waste removal.

Closing date and time: 19 June 2026 at 11:00 SAST. RFQ Validity Period: 60 days from issue date (17 June 2026). Event date: 24 June 2026 (catering service required).

For enquiries: Email [email protected]. Technical enquiries: Email [email protected]. Telephone: SCM Unit 012 432 1302, General Enquiries 012 432 1414. Submission: E-TENDER PORTAL (online only).

Submission must be done online via the E-TENDER PORTAL only. Deadline: 19 June 2026 at 11:00 SAST. Late or incomplete submissions will not be accepted. Required documents: Signed SBD Forms (SBD 1, SBD 4, SBD 6.1), POPIA Consent Form, B-BBEE Certificate/Sworn Affidavit, Full CSD Report with SARS Tax Compliance Status, NLC Pricing Schedule, and Municipality Certificate of Acceptability for Food Premises (Eastern Cape). No services or goods may be delivered before receiving an official Purchase Order. Bidders must bring their own cutlery, plates, tablecloths, cups, and serviettes. Hard copies of additional documents (e.g., COIDA, qualifications) may be requested within 3 working days of a request by NLC SCM.

RFQ Number: RFQ2026-006-007. Issue Date: 17 June 2026. Closing Date: 19 June 2026 at 11:00 SAST. Validity Period: 60 days. Submission: E-TENDER PORTAL (online only). Required documents: Quotation, SBD Forms, POPIA Consent Form, B-BBEE Certificate/Sworn Affidavit, CSD Report, Municipality Food Premises Certificate, NLC Pricing Schedule.

Unable to extract eligibility criteria

Event: Education and Awareness Workshop - Eastern Cape. Date: 24 June 2026. Venue: Burgersdorp Town Hall, 1 Jan Greyling Street, Burgersdorp. Lunch time: 12:00 PM. Delegates: 200. Pre-packaged lunch must include: 2 starches (pap, dumpling/samp/rice), 2 meats (roasted/grilled chicken, lamb/beef), 2 salads (potato salad, chakalaka), 2 vegetables (pumpkin, spinach). Beverages: 400 bottled still water (SANBWA-compliant), 200 soft drinks/100% fruit juice (cans, 1 per person). Requirements: Bring own cutlery, plates, tablecloths, cups, serviettes. Deliver food on time. Print and bring the specification daily. Use refuse bags and remove all waste after service. Duration: One day.

Bidders may be required to submit certified copies of qualifications, membership certificates, and COIDA documentation within 3 working days of a request by the NLC SCM unit. Failure to submit these documents within the stipulated time will render the bid non-responsive.

Pricing must be submitted via the NLC Pricing Schedule, inclusive of all applicable taxes. Payment terms and guarantees are not explicitly detailed in the document. Bidders must ensure pricing is competitive and aligns with the 80/20 evaluation criteria.

Mandatory: CSD registration (www.csd.gov.za) with CSD Summary Report and SARS Tax Compliance Status (TCS PIN). Submit TCS Certificate or CSD number if TCS unavailable. B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). Signed SBD Forms (SBD 1, SBD 4, SBD 6.1). POPIA Consent Form. Municipality Certificate of Acceptability for Food Premises (Eastern Cape). COIDA registration and proof of good standing with Compensation Fund. Foreign suppliers without local entities are exempt from CSD registration. All bids must be in English. Collusion or canvassing officials is prohibited and will result in disqualification.

20 points are allocated for Specific Goals under B-BBEE criteria: 1) Black Ownership: 100% (8 points), 51-99% (4 points), <51% (0 points). 2) Women Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points). 3) Youth Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points). 4) Disability Ownership: ≥20% (4 points), 10-20% (2 points), <10% (0 points). Evidence required: CIPC Report (for Black Ownership), B-BBEE Certificate/Sworn Affidavit, Doctor’s Letter (for disability).

Bottled water must comply with South African National Bottled Water Association (SANBWA) standards for hygiene, food safety, quality, packaging, and environmental legislation. All employees (including contractors) must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). The NLC may request proof of COIDA registration and good standing with the Compensation Fund.

All copyright and intellectual property in the RFQ vests with the NLC. Late or incomplete submissions are disqualified. No services or goods may be delivered without an official Purchase Order. The RFQ terms take precedence over other documents. Bidders must comply with PPPFA and NLC SCM Policy. The Commission reserves the right to request COIDA proof and conduct due diligence. Performance reviews are conducted annually or at contract completion. Non-performance may lead to remedial actions or contract termination. Confidentiality is required; bids are contractually binding. Personal information is processed under POPIA and the NLC Data Privacy Policy. Bidders must report unauthorized access to personal information.

Bidders must register on the Central Supplier Database (CSD) at www.csd.gov.za and provide their CSD registration number with a CSD Summary Report. Tax compliance is mandatory; submit SARS TCS PIN or CSD number if TCS is unavailable. Foreign suppliers without local entities are exempt from CSD registration. Each party in a consortium/joint venture must submit separate TCS Certificates/PINs/CSD numbers.

Evaluation is governed by the Preferential Procurement Regulations 2022 and PPPFA. The process includes 5 stages: 1) Submission compliance, 2) Administrative compliance (SBD Forms, POPIA, B-BBEE, CSD), 3) Mandatory requirements (SBD4, pricing schedule, food premises certification), 4) Price (80 points) and Specific Goals (20 points), 5) Due diligence and contract negotiation. Price scoring uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific Goals include Black, Women, Youth, and Disability Ownership with defined point allocations.