This Tender Has Expired

• Closing date & time: 20 February 2026 12:00.
• Compulsory briefing session: 12 February 2026 10:00 (PRASA, Cape Town Station – Shosholoza Mely Waiting Area). Attendance is mandatory; register must be signed.
• Validity period of quotation: 60 working days from the closing date (may be extended at PRASA’s request).
• No formal site‑visit dates are mentioned; bidders should direct queries before the closing date.

Name: Qaqamba Kona

Phone: 021 818 7272

Email: [email protected]

Address for submission: PRASA Tender Drop‑Off Office, 3 Old Marine Drive, Cape Town, 8000

• Submit the quotation in a sealed envelope addressed to PRISA at the bid drop‑off office: 3 Old Marine Drive, Cape Town, 8000. Late submissions (after 20 February 2026 12:00) will be rejected.
• Use the official RFQ forms only; do not re‑type the content. All required returnable documents must be attached (see Section 16):

– Completed Pricing Schedule (Section 10) and price‑in‑words.

– Briefing Session Attendance Register (must be signed at the compulsory briefing).

– Letter of Good Standing (COIDA), valid SARS PIN or TCS certificate, CSD registration number, company registration documents, proof of bank account, proof of office/warehouse in the Western Cape, and at least three previous supply letters for similar materials.

– Proof of authority (e.g. company resolution) and signed declaration forms.

• All documents listed as mandatory (Section 1A) are required for compliance; missing any will lead to automatic disqualification.
• Bidders must self‑register on the National Treasury Central Supplier Database (CSD) unless a foreign supplier has no local entity.
• No direct or indirect canvassing of PRASA staff is permitted between the closing date and award; breach may lead to disqualification.
• Quotations must be addressed to PRASA and include the RFQ reference (WCR/08/2026).

• Stage 1A – Mandatory Requirements: submission of all mandatory returnable documents (pricing schedule, TCS/CSD details, etc.). Failure results in automatic disqualification.
• Stage 1B – Other Mandatory Requirements: additional documents (Letter of Good Standing, proof of office/warehouse, bank letter, previous supply evidence). Non‑submission may be requested within 3 working days pre‑award; failure leads to disqualification.
• Stage 1C – Documents for Scoring: B‑BBEE certificate/affidavit (used for specific‑goal points). Absence scores zero for that criterion.
• Stage 2 – Scoring:

– Price – 80 points (80/20 preference system). Formula: Ps = 80 × (1 – (Pt – Pmin)/Pmin).

– Specific Goals – 20 points (B‑BBEE level ≥ 2 and EME 51 % Black‑owned each 10 points). Evidence must be submitted.

• Total possible points = 100. The highest‑scoring compliant bidder is preferred, subject to objective criteria (track record, award distribution, capacity, price differentials, specialised nature).

Scope: Supply and delivery of electrical and plumbing materials to various stations, facilities and depots in the Western Cape Region (once‑off). All items must be SABS‑certified.

Deliverables: Complete range of listed electrical items (e.g., 2.5 mm twin‑and‑earth cable, contactors, photocells, LED street lights) as per the Bill of Quantities in Section 10.

Capacity requirements: Provide proof of office/warehouse in the Western Cape and evidence of previous supply of similar materials (minimum three supply letters).

Service levels: Materials to be delivered within the earliest possible period, with delivery timeframe to be stated in the quotation (working days from order).

Pricing format: Fixed‑price quotation in South African Rand, inclusive of all taxes. Must be submitted using the prescribed Pricing Schedule (Section 10) and price‑in‑words. No alternative formats accepted.

Price must be firm; any deviation from the schedule will be deemed non‑responsive.

No specific bond or guarantee is mentioned; however, the quotation must remain valid for 60 working days.

Payment terms: PRASA will pay within 30 days of receipt of a correct tax invoice.

Financial capacity evidence: Not explicitly required beyond the mandatory documents (bank letter, CSD registration, TCS PIN).

• Tax compliance: Provide SARS PIN/TCS certificate or CSD number. All bidders must be tax compliant.
• Central Supplier Database: Mandatory registration on CSD (unless foreign supplier without local entity).
• B‑BBEE: Minimum contributor level 2; EME 51 % Black‑owned status each worth 10 points under specific‑goal scoring.
• No persons in the service of the State (or close corporations) may submit a bid.
• Foreign supplier questionnaire: Must confirm RSA residency, branch, permanent establishment, income source, and tax liability.
• Disclosure of PEP/PIP and any relationships with PRASA staff is required.
• General legal compliance with all applicable national and local laws.