Onderstepoort Biological Products Gauteng Request for Proposal

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Gauteng

Closing Date: 04 March 2026
Closing Time: 13:00
Enquiries must be submitted via email at least four (4) working days before the closing date.

For enquiries: [email protected]
Submission Address: ONDERSTEPOORT BIOLOGICAL PRODUCTS SOC LTD, 100 OLD SOUTPAN ROAD, ONDERSTEPOORT PRETORIA
Attention: THE SUPPLY CHAIN MANAGER

Submit one original and 3 copies of the tender documents.
Tender documents must be submitted at the OBP Tender box.
No faxed or e-mailed bids will be considered.
Bidders must sign the tender submission register at the reception area upon submission.
Use black ink when completing bid documents.
Ensure no pages are missing or duplicated in the tender documents.
All costs for preparation, presentation, and demonstration of the response are for the tenderer's account.
Any material submitted that is confidential must be clearly marked as such.

The tender will be evaluated in three stages:
Stage 1: Check for compulsory documents. Missing documents will result in automatic disqualification.
Stage 2: Evaluation for functionality. A minimum score of 80% is required to be eligible for stage two.
Criteria include: Previous supply of similar units, OEM letter, IEC 61010 certificate, specification details (training, accessories, manual, safety features, power, processing type, materials, rotor options, temperature control, maximum speed, control, dimensions, certification, network interface, security and compliance, time range, qualification requirements, warranty, GMP requirements).
Stage 3: Price and Specific Goals. This stage is based on the 80/20 PPPFA principle.
The evaluation criteria for Price and Specific Goals are:
Price: 80%
Specific Goals (Preference): 20%
Specific goals for preference points:
Historically disadvantaged by race (51% black ownership): 10 points
Historically disadvantaged by gender (30% women ownership): 8 points
Historically disadvantaged by disability: 2 points
A recommended bidder will undergo a presentation of proposal at OBP Premises at their own expense.

The centrifuge must be a floor-standing model.
Rotor requirements: Must accommodate 1L and 2L rotors, support both fixed-angle and swinging bucket rotors.
Temperature control: 4° to 40°C.
Capacity: 6-8 bottles of 1L capacity and 6-8 bottles of 2L capacity.
Maximum speed: 6000 rpm.
Interface: Touch screen interface.
Control: Programmable acceleration/deceleration, run time, and temperature control.
Dimensions: Height = 1020 (±100mm).
Process type: Bioprocessing.
Certification: IEC 61010 compliant.
GMP Requirements: Compliant with current GMP requirements.
Material and construction:
Corrosion resistance: Surfaces in contact with the product must not chemically change, react, or absorb the product.
Material selection: Use highly corrosion-resistant materials (e.g., stainless steel, special alloy, approved plastics) suitable for autoclaving at 121°C. Bottle caps must be leak-resistant and rated for maximum acceleration.
Cleanliness: Smooth, seamless surface with no dead corners for easy cleaning.
Sealing: Seals and gaskets must prevent contamination from lubricants or external sources.
External surfaces: Suitable for easy cleaning and maintenance of a hygienic environment.
Containment: Compliance with biosafety level requirements up to BSL 3.
Equipment design and operation:
Enclosed system to prevent contamination.
Sanitary connections (pipes and quick couplings) for cleaning.
Process control: Multi-level user logins with PIN authentication, data recording (speed, temperature) for future reference.
Safety features: Imbalance detection, emergency lid release, automatic rotor recognition, over-temperature and over-speed protection.
Network interfaces: Ethernet, WIFI, and USB for data logging and remote control.
Security and compliance: Role-based access control or password login.
Power: Single phase (200-240 V) or Three phase (380-400 V). OBP will supply the termination point.
Bottles: Must supply 12-16 bottles (PP) for 1L and 2L centrifuge bottles.
Software: Ability to integrate with lab information management system and include firmware update options.
UPS: Must be compatible with equipment supplied, minimum 15 KVA.
Training: On-site training on usage, safety, maintenance, and troubleshooting upon installation.
Warranty: 5 years for the unit, power drive, and refrigeration. Guarantee availability of spare parts for a minimum of 7 years.
Installation: Supplier must handle delivery, installation, and commissioning. IQ and OQ protocols must be developed and executed, with protocols and calibration certificates sent to OBP QA for approval prior to execution. Equipment must be fully operational and tested before acceptance.
Documentation: User manuals, technical documentation, rotor technical specifications, bottle certifications, and maintenance qualification guides in English.
Timer range: 1 min - 99h 59 min, with continuous run function.

All pricing must be fixed amounts and quoted in South African Rand.
Bid validity period: 120 days from the closing date of submission.
Payment terms: 30 days after receipt of statement(s).

South African companies must provide proof of registration with CSD and tax compliance.
Foreign/International companies must complete SBD1 (request form from [email protected]).
All bidders must provide contactable references with stamped delivery notes from at least three companies for equipment supplied within the last five years.
A list/table of similar units provided in the last five years (company name, contact details, description/model number, address) must be provided.
Local agents bidding must provide an OEM letter of authorization. If the bidder is an OEM, provide a letter confirming they manufacture the equipment.
International Electrotechnical Commission (IEC61010) compliance certificate from the manufacturer must be provided.
Full product specifications or catalogue and operating manual must be provided.
A maintenance schedule for a period of 5 years, including costs, must be provided.
Company profile must be submitted.
Bidders must complete and submit SBD4 (Declaration of Interest).
Bidders must complete and submit SBD8 (Declaration of Interest for Past Supply Chain Management Practices).
Bidders must complete and submit SBD9 (Certificate of Independent Bid Determination).
Bidders must complete and submit SBD6.1 (Preference Points Claim Form).
Tenderers must ensure they sign the tender submission register.
Bidders who are blacklisted will be disqualified.
Bidders not registered on the Central Supplier Database (CSD) will be disqualified (not applicable to international companies).
Submission of incomplete information and documentation will result in disqualification.
Submission of fraudulent, factually untrue, or inaccurate information will result in disqualification.
Receiving information not available to other vendors through fraudulent means will result in disqualification.
Abuse of OBP’s procurement system will result in disqualification.
Failure to perform on previous contracts with OBP or their references will result in disqualification.
Lack of relevant qualifications will result in disqualification.
For international bidders without offices in RSA, if bids are received via fax or email, original signed documentation must be received within three (3) working days after the closing date, otherwise the bid will be disqualified. Proof of no offices or representation in South Africa must be submitted.

This Tender Has Expired

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