Supply, delivery, installation and commissioning of two firefighting jockey pumps for tasez sefatanaga phase 1 fire pump house

Closing Date: 19 June 2026 at 12h00. RFQ Validity Period: 90 calendar days from closing date. Clarification questions close 1 day before the RFQ closing date.

All enquiries and submissions via email to: [email protected]. Technical/SCM contact: Hlamulo Shirinda (email: [email protected] / [email protected]). No phone numbers provided.

Submit all required documents by 19 June 2026 at 12h00 via email to [email protected]. Late submissions will not be accepted. Required returnables: CIPC Registration Documents, SBD 1 (Invitation to Bid - complete and sign the supplied document), B-BBEE Certificate or Sworn Affidavit, Tax Pin, Letter of Good Standing, CSD Report (not older than 3 months), SBD 4 (Declaration of Interest - complete and sign the supplied document), SBD 6.1 (Preference Points Claim Form - complete and sign), SBD 6.2 (Local Content Declaration, if applicable). Bids must be submitted on official forms provided. All communication must be in writing via email to [email protected]. Clarification questions close 1 day before the RFQ closing date.

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Scope: Supply, delivery, installation, and commissioning of 2 firefighting jockey pumps at Sefatanaga Phase 1 Fire Pump House within TASEZ. Purpose: Maintain system pressure, ensure compliance with fire safety standards, and provide redundancy. Specifications: Power=11 kW 3-phase, System pressure (max)=16 bar, Efficiency=91.2%, Voltage=380-415/660-690 V, Current (max)=22.8-21.8 / 13.2-12.8 A, Grease=Unirex N3, Grease quantity=13 g, Protector type=PTC 160°C. Delivery within normal hours (07:00–16:30). Must comply with SANS standards, NFPA 20, OHS Act, and National Construction and Building Regulations. All statutory tests and inspections required during and post-installation. Service provider must supply all equipment, tools, and materials. Contingency plans for back-up consumables/materials required. Defective equipment must be repaired/replaced within 12 hours of reporting.

Bidder must demonstrate: Company Experience: Submit reference letters (on client’s letterhead with contact details) for similar completed projects (firefighting systems installation/maintenance/repair). Points: 5 letters=50, 4=30, 3=20, 2=10, 1=5, 0=0. Key Resource Experience: Provide detailed CV of competent person for TASEZ account with experience in fire systems/pump houses maintenance. Points: 5 years=25, 3-4 years=15, 1-3 years=10, 0=0. Key Resource Qualifications: Competent person must have: 1) ECSA-registered fire engineer/mechanical engineer, AND 2) National Diploma in Mechanical Engineering (or higher). Both qualifications=25 points; one qualification=0 points. CV and qualifications must match the same recommended personnel.

All installation works must meet acceptable quality standards per South African laws and regulations. Service provider must: Ensure all statutory tests and inspections are carried out during and post-installation. Verify all customer protection settings. Supply all required equipment, parts, and installation tools. Provide own specialized tools/equipment. Manage materials/consumables with contingency plans for back-ups on-site. Maintain all tools/equipment during installation. Defective equipment must be repaired/replaced within 12 hours of reporting by TASEZ or service provider staff. TASEZ will inspect works pre- and post-execution.

Complete the Pricing Schedule with the following cost breakdown: Labour sum (R), Consumables sum (R), Jockey Pumps (2 units, R), Travel and Transportation (1, R), Safety file compilation (1, R). Include: Total Amount excluding VAT (R), 15% VAT (R), Total Bid Price (Including VAT, R). All travel (within City of Tshwane) and consumable costs must be included in the pricing. No additional costs or contingencies allowed. Submit 3 years audited financial statements with the bid.

Complete the Pricing Schedule with breakdown for: Labour sum, Consumables sum, Jockey Pumps (2 units), Travel and Transportation (1), Safety file compilation (1). Total Amount excluding VAT, 15% VAT, Total Bid Price (Including VAT). All travel (City of Tshwane) and consumable costs must be included. No additional costs or contingencies allowed. Submit 3 years audited financial statements.

Mandatory: CIPC Registration Documents, SBD 1 (Invitation to Bid - signed), B-BBEE Certificate or Sworn Affidavit, Tax Pin (SARS compliance), Letter of Good Standing (RMA/Department of Labour), CSD Report (not older than 3 months), SBD 4 (Declaration of Interest - signed), SBD 6.1 (Preference Points Claim Form - signed), SBD 6.2 (Local Content Declaration, if applicable). Proof of registration with ASIB required. Bidders must be registered on CSD or provide CSD number. Tax Compliance Status (TCS) or PIN required; can be submitted via e-filing or printed TCS. For consortia/joint ventures, each party must submit separate proof of TCS/PIN/CSD. Foreign suppliers: Tax compliance not required if no RSA presence or income source.

Adhere to all relevant Client Environmental, Health, and Safety Regulations, Code of Conduct, and Policies/Procedures. Compliance required with: OHS Act, SANS 10400-T, NFPA 20, National Construction and Building Regulations. Delivery must occur within normal operating hours (07:00–16:30). Safety file compilation is a billable deliverable (1 unit).

Contract is a once-off request. Validity period: 90 calendar days from closing date. Successful bidder must sign SBD7 contract form. Contract may be terminated if: specific goals claimed fraudulently, conditions unfulfilled, or non-compliance with local content requirements (SATS 1286:2011). Remedies for non-compliance: disqualification, cost recovery, contract cancellation, 10-year business restriction from organs of state, criminal prosecution. Local content must be verified per SATS 1286:2011; failure to submit audited Local Content Declaration Templates (Annex C, D, E) may disqualify bid.

Four-stage evaluation: 1) Responsiveness Assessment: Check compliance with administrative documents (CIPC, SBD forms, B-BBEE, Tax, CSD, Letter of Good Standing). 2) Mandatory Requirements: SBD 4 (signed), Valid Letter of Good Standing (RMA/DoL), ASIB registration proof. Non-compliance = disqualification. 3) Technical/Functionality: Minimum 70/100 points to proceed. Scoring: Company Experience (50 pts: 5 refs=50, 4=30, 3=20, 2=10, 1=5, 0=0), Key Resource Experience (25 pts: 5 yrs=25, 3-4 yrs=15, 1-3 yrs=10, 0=0), Key Resource Qualifications (25 pts: Both ECSA fire/mechanical engineer + National Diploma=25, One qualification=0). 4) Price and Specific Goals: 80/20 principle (80 pts price, 20 pts specific goals).