Request for quotation to procure monitors, keyboards and mouses

• Closing date: 13 July 2026.
• Closing time: 16:00.

• For submission and general enquiries: Email [email protected].
• SCM contact: Email [email protected].
• Telephone: 012 336 0191.
• Fax: 086 554 5791.
• Department: Statistics South Africa.

• Submit your quotation via email to [email protected].
• Ensure your quotation includes a quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• Quotes must be on company letterhead, indicating VAT registration number if VAT registered.
• Complete, sign, and return the Declaration of Interest (SBD 4) form with your quotation. Failure to do so may result in disqualification.
• Late submissions after the closing date and time will not be accepted.
• If you cannot quote, provide written reasons for non-response to [email protected].

Suppliers must be registered on the Central Supplier Database (CSD). Must provide all mandatory documentation. Late submissions will not be accepted. Prices must be firm for order duration; exchange-rate dependent prices must include escalation clauses. May require OEM product certification.

• Procure the following items as detailed in Annexure A: 27-inch monitors (16 units), 23.8-inch monitor (1 unit), keyboards (3 units), mouse (3 units).
• See attached specifications for detailed requirements.
• Service providers might be required to provide OEM product certification.

• Prices must be firm and valid for the duration of the order.
• Prices dependent on exchange rate should factor in price escalations.
• Stats SA will not provide upfront payment; payment will be made upon receipt of goods/services within 30 days of receiving a valid invoice.
• Stats SA reserves the right to negotiate prices with the successful supplier.

• Suppliers must be registered on the Central Supplier Database (CSD).
• Required documents include: e-filing copy of valid Tax Clearance Certificate, certified copy of ID document (not older than 6 months), original/certified copy of company registration (CIPC), original/certified copy of BBBEE certificate.
• Bidders claiming preferential points must provide proof of equity ownership as specified.

Returnable Documents: The bidder must complete and submit the SBD 4 Declaration of Interest form. The bidder must declare any state employment, relationships with procuring institution employees, interests in other related enterprises, and certify independence from competitors. Failure to provide a true and complete declaration will result in disqualification. Bids suspected of collusion may be reported to the Competition Commission or National Prosecuting Authority.

Automatic disqualification applies to any bidder listed on the National Treasury's Register for Tender Defaulters or the List of Restricted Suppliers. Eligibility is contingent upon truthful completion of the SBD 4 form. The bidder must be able to declare no prohibited collusion and, if applicable, fully disclose any potential conflicts of interest as outlined in the form.

Scope: The tender is for the procurement of monitors, keyboards, and mice. Any person (natural or juristic) may submit an offer. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as per the Constitution and relevant legislation.

Bidders must complete the SBD 4 Declaration of Interest form. Key declarations include:

• Disclose if the bidder or any director/trustee/shareholder/member/partner/person with controlling interest is employed by the state.
• Disclose any relationship with employees of the procuring institution.
• Disclose any interest in other related enterprises bidding for this contract.
• Certify that the bid is independent and without collusion with competitors.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Returnable Documents: This SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender.

Open to all bidders, but preference points awarded for: Black ownership (certified ID, company registration, CSD report, BBBEE certificate/sworn affidavit), Women ownership (same documentation), Disabled persons (medical certificate from HPCSA-registered practitioner), Youth ownership (certified ID showing age 14-35 as of original closing date, company documentation). Failure to submit proof means no preference points claimed.

This is a standard SBD 6.1 form for claiming preference points.

• The tender is for the procurement of monitors, keyboards, and mice.
• No detailed technical specifications for the equipment are provided in this extracted text.

To claim preference points for Specific Goals, bidders must provide supporting documentation:

• For Black, Women, and Youth ownership: Certified copy of ID, certified company registration document, CSD full detail report, certified B-BBEE certificate or Sworn Affidavit.
• For Disabled ownership: Medical certificate from an HPCSA-registered practitioner confirming the disability.
• The organ of state reserves the right to require substantiation of any preference claim.

The provided document does not state explicit eligibility criteria such as vendor registration, B-BBEE status, or financial requirements. A full tender document would be required to determine these. Eligibility would inherently require the ability to supply goods matching the technical and compliance specifications.

The tender requires procurement of HP Series 5 Pro 27-inch FHD Monitors.

• Monitor model: HP Series 5 Pro 27" FHD - 527pf.
• Display: 27-inch diagonal, IPS panel with LED backlight, FHD resolution (1920 x 1080).
• Refresh rate: 120Hz maximum.
• Brightness: 350 nits.
• Contrast ratio: 1500:1 (static), 10,000,000:1 (dynamic).
• Response time: 5ms GtG (typical, with overdrive).
• Viewing angles: 178° horizontal and vertical.
• Color gamut: 100% sRGB.
• Connectivity: Includes HDMI 1.4 and DisplayPort 1.2 inputs.
• USB hub: 4 x USB Type-A ports (5Gbps, one charging), 1 x USB-B for hub enablement.
• Ergonomics: Height adjustable stand (150mm range), tilt (-5° to +20°), swivel (±45°), pivot (±90°).
• Physical security: Security lock-ready.
• Included accessories: Monitor, DisplayPort 1.2 cable, HDMI cable, USB Type-A to B cable, AC power cable, warranty card, Quick Setup Poster.
• Power: 100-240 VAC, 50/60 Hz; typical consumption 22W, maximum 60W.
• Operating conditions: Temperature 5°C to 35°C, humidity 20% to 80% RH.
• Sustainability features: Contains at least 90% recycled plastic in enclosure, 20% recycled glass in panel, 90% recycled aluminum in stand; packaging is 100% sustainably sourced or recycled.
• Certifications: ENERGY STAR certified, TUV Eye Comfort 3.0, Low Blue Light certified, and multiple international safety and environmental certifications (CE, FCC, EPEAT, etc.).
• Warranty: HP three-year limited warranty.
• Note: Specifications are typical as provided by manufacturer; actual performance may vary.

The tender document does not specify standard South African compliance requirements such as CSD registration, tax clearance, B-BBEE, CIDB, or local content.

• The product itself holds various international certifications: ENERGY STAR, TUV Eye Comfort 3.0, Low Blue Light, CE, FCC, EPEAT, and others listed.
• Suppliers must verify if any mandatory South African regulatory requirements apply, as they are not stated in the provided document.

The monitor has significant environmental and sustainability features.

• Contains at least 90% post-consumer recycled plastic in the enclosure.
• Contains 20% recycled glass in the monitor panel.
• Contains 90% recycled aluminum in the stand.
• Packaging is 100% sustainably sourced or recycled.
• The product is ENERGY STAR certified and holds various eco-labels (EPEAT, TCO Certified, etc.).
• Detailed definitions for recycled content are provided based on EPEAT and ISO standards.

The document provides product warranty and disclaimer information.

• Warranty: HP three-year limited warranty applies to the monitor.
• Disclaimer: HP states that the information is subject to change without notice.
• The only warranties are those set forth in HP's express warranty statements accompanying the products.
• HP disclaims liability for technical or editorial errors or omissions.
• Note: This is manufacturer product information, not specific tender contract terms.

The product must meet specific international certifications and standards.

• Required certifications include: CE, FCC, ENERGY STAR, TUV Eye Comfort 3.0, Low Blue Light.
• Additional compliances: ISO 9241-307, EPEAT registered, TCO Certified, and various regional certifications (BSMI, KC, CCC, etc.).
• These are product-level requirements, not bidder qualifications.