Fence repairs and maintenance on an as when required basis for 36 months

• For bidding procedure enquiries: Joseph Rulash, Telephone: 011 409 3943, Email: [email protected].
• All communication during the tender period must be directed to ACSA’s Supply Chain Department, not the Principal Agent.
• Bidders may not contact any other ACSA employee regarding this tender.
• Submission address: Administrator Office, Aeropark Office Complex, Block A, 1st Floor, Allister Miller Drive, Walmer, Eastern Cape, 6065.

• Submit bids by the closing time: 31 July 2026 at 13h00 (South African Time). Late bids will not be accepted.
• Deliver bids to the Tender Box at: Administrator Office, Aeropark Office Complex, Block A, 1st Floor, Allister Miller Drive, Walmer, Eastern Cape, 6065. Submit during working hours Monday to Friday.
• Complete the Bid Register when depositing the tender document. Provide the name of the tendering entity and contact details of the person delivering.
• Submit one original plus one copy, plus an electronic copy on a USB Flash Drive. Seal original and copy as separate packages marked “ORIGINAL” and “COPY”.
• Use only the official tender documents provided; do not retype or alter them. All returnable documents must be fully completed and signed.
• Telegraphic, telephonic, telex, facsimile, or email submissions will not be accepted.
• Ensure bid envelopes have the bidder’s return address on the outside for return of late bids.
• Tender offers must remain valid for 12 weeks (84 days) after the closing time.

Must be CIDB registered 1SQ or higher; not under restrictions preventing business with ACSA; tax compliant (TCS PIN/CSD); legal capacity to contract; not insolvent/in receivership/business rescue; able to perform free of conflicts of interest; must meet 70/100 functionality threshold; B-BBEE certification for preference points (Levels 1-8, black youth/women/disability ownership).

• Scope: Fence repairs and maintenance on an as-when-required basis for 36 months at King Phalo Airport (Eastern Cape).
• Only tenderers with a CIDB contractor grading of 1SQ or higher are eligible to submit offers.
• The contract is not subject to price adjustments; all rates and prices remain fixed for the full 36-month duration.
• Site inspection is compulsory to understand airport requirements.

• Prices must be fixed for the duration of the contract, with no provision for contract price adjustments or foreign fluctuations.
• Include all duties, taxes (except VAT) in rates and prices; show VAT separately as an addition.
• State rates and prices in Rand.
• The employer will not compensate bidders for any costs incurred in preparing and submitting the tender.

• Tax Compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. If a TCS PIN is unavailable but registered on CSD, provide the CSD number. For consortia/JV/sub-contractors, each party must submit separate TCS/CSD documentation.
• CIDB Requirement: Must have a contractor grading of 1SQ or higher.
• B-BBEE: Points are awarded per the Preferential Procurement Regulations 2022. Provide proof via sworn affidavit or SANAS-accredited B-BBEE certificate. For joint ventures, a consolidated certificate is required.
• Foreign suppliers must complete a questionnaire; if answer is “no” to all questions, TCS PIN registration is not required.
• Submit proof of authority to sign the bid (e.g., company resolution).

• Contract duration: 36 months from contract start date.
• The starting date is upon signing of the contract by ACSA.
• The assessment interval ends and starts at 12h00 on the 25th day of each successive month.
• The period for reply is 7 calendar days.

• Employer: Airports Company South Africa SOC, Chief Dawid Stuurman International Airport.
• Address: Airports Company South Africa, Chief Dawid Stuurman International Airport, Allister Miller Drive, Walmer, Private Bag X109, Gqebera, 6001.
• Tel No: 041 507 7230.
• Employer’s Agent: Mr Zuzokuhle Mbanjwa, Service Manager, at the same address.
• For insurance claims, contact: Nokulunga Masiza (Tel: +27 (0)11 723 1400, M: +27 (0)79 512 0532, email: [email protected]) and Buhle Mnguni (D: +27 (0)11 723 1400, M: +27 (0)74 535 9075, email: [email protected]).

• Submit the completed Form of Offer and Acceptance, including the Schedule of Deviations if any.
• The tenderer must sign the Offer signature block and include the offered total price inclusive of VAT in words and figures.
• The tenderer must state that the offered prices are as stated in the Pricing Schedule.
• The Employer will accept by signing the Acceptance part and returning one copy to the tenderer before the end of the validity period.
• Within two weeks of receiving the completed agreement, the tenderer must contact the Employer’s agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil these obligations constitutes a repudiation of the agreement.

Contractors must be legally registered entities in South Africa, capable of providing the required insurance coverage (including public liability), compliant with the Occupational Health and Safety Act and Construction Regulations, registered with the Compensation Fund or licensed insurer, able to provide annual BEE certificates, and have personnel trained in airport-specific safety protocols. The contractor must not have any conflicts of interest regarding corrupt practices as defined in the Prevention and Combating of Corrupt Activities Act.

• Scope: Airside fence maintenance at Chief Dawid Stuurman International Airport (CDSIA).
• The detailed scope is in Part C3: Scope of Work.
• The services include maintenance on an as-when-required basis for 36 months.
• The contractor must comply with all occupational health and safety requirements, including the OHS Act, COID Act, and Construction Regulations 2014.
• A baseline risk assessment must be performed before commencement of work.
• The contractor must provide a detailed emergency response procedure.
• The work site must be maintained with a high level of hygiene and cleanliness; waste material must be cleared regularly.
• Substance abuse is prohibited; the Client reserves the right to conduct substance abuse testing.

• A quality policy statement and quality plan must be provided within 2 weeks of the Contract start date.
• The Client reserves the right to conduct substance abuse testing.

• Pricing data is in Part C2 Pricing Data.
• The offered prices must be stated in the Pricing Schedule.
• The total price inclusive of VAT must be provided in words and figures.

• The contract is a Percentage Based Contract based on cost of works according to Government Gazette Guidelines.
• Pricing data is in Part C2 Pricing Data.
• The currency is South African Rand (ZAR).
• Payment terms: Payments are made within 4 weeks after receipt of the tax invoice.
• Assessment interval: Monthly, ending on the 25th day of each month.
• Interest rate: The prime lending rate of Standard Bank.
• Delay damages: 2% per day, up to a maximum of 10% of the contract value.
• The contractor must provide securities, bonds, guarantees, and proof of insurance as required.

• The contractor must annually present a compliant BEE Certificate; failure is a material breach that may lead to contract cancellation.
• The contractor must comply with all laws, including the Prevention and Combating of Corrupt Activities Act.
• The contractor must have a valid Letter of Good Standing from the Compensation Fund or Licensed Insurer.
• The contractor must provide Public Liability Insurance as required by the Main Contract.
• The contractor must ensure all employees are covered under the COID Act.
• The contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
• The contractor must appoint competent persons as per Section 16(2) of the OHS Act.

• The contractor must comply with the Occupational Health and Safety Act, COID Act, and Construction Regulations 2014.
• A baseline risk assessment must be performed before work starts.
• The contractor must provide adequate PPE and ensure it is worn.
• The contractor must appoint competent persons and a dedicated Health and Safety resource if 5 or more people are working.
• All employees must undergo medical examinations.
• Incidents must be reported within 2 hours to the Client OHS Department.
• The contractor must ensure all plant, machinery, and equipment are in sound order.
• Permit-to-work systems must be used where required.
• The contractor must ensure vehicle roadworthiness and driver licensing.
• Substance abuse is prohibited; testing may be conducted.
• The contractor must indemnify the Client against liability unless due to Client fault.

• The work site must be maintained with a high level of hygiene and cleanliness.
• Waste material must be cleared regularly and on completion of work.

• Contract law: Republic of South Africa.
• Language: English.
• Dispute resolution: Adjudication (with adjudicator selected from a panel) and arbitration (using Rules of The Association of Arbitrators).
• Termination: The Employer may terminate for reasons not stated in the contract.
• Liability: Direct liability is unlimited; indirect/consequential liability is nil for both parties.
• Delay damages: 2% per day, up to 10% of contract value.
• Confidentiality: All contract information is confidential.
• Ethics: No corrupt practices; compliance with anti-bribery laws required.
• Intellectual property: Contractor grants a royalty-free licence to the Employer.
• B-BBEE: Annual BEE certificate required.
• The contract includes NEC3 Term Service Contract clauses with amendments.