The appointment of a service provider for the refilling of oxygen cylinders, testing and maintenance the oxygen pipelines system of sanpc refinery clinic for a period of 36 months.

• Compulsory briefing session: 17 July 2026 at 11:00.
• Briefing venue: 1 Refinery Road, Isipingo, Prospecton, Durban.
• RSVP for briefing to: [email protected].
• Closing date and time: 23 July 2026 at 12:00.

• Compulsory briefing session: 17 July 2026 at 11:00.
• Venue: 1 Refinery Road, Isipingo, Prospecton, Durban.
• RSVP to: [email protected].

• For enquiries before closing: Contact Tisetso Radebe at [email protected].
• After closing, communicate with the Procurement Department regarding your submission.
• Warning: Any canvassing of CEF officers between closing and award leads to disqualification.

• Submit your quotation via email only to: [email protected].
• No link submissions are accepted.
• Closing date: 23 July 2026 at 12:00.
• Your submission must not include documents or references to any other quotation.
• Any additional conditions must be in an enclosed letter.
• Mandatory returnable document: Pricing/Quotation. Confirm submission by indicating 'Yes' in the required table.
• Essential returnable documents: Valid B-BBEE Verification Certificate/sworn affidavit, SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and proof of Central Supplier Database registration.
• Failure to provide all mandatory and essential returnable documents by the closing date will result in disqualification.

• Mandatory returnable document: Pricing/Quotation. Confirm with 'Yes' in the table.
• Essential returnable documents:

• Valid B-BBEE Verification Certificate/sworn affidavit.
• SBD 1: Invitation to Bid.
• SBD 4: Bidder's Disclosure.
• SBD 6.1: Preference Points Claim Form.
• Proof of Central Supplier Database registration.

• Failure to provide all documents by closing leads to disqualification or zero B-BBEE points.

Bidders must comply with all national and local laws, have tax matters in order with SARS, submit valid B-BBEE documentation, and meet specific goals criteria for HDI, women, youth, and disability ownership percentages. Failure to provide required documents results in disqualification or zero preference points.

• Scope: Refilling of oxygen cylinders, testing, and maintenance of the oxygen pipelines system at the SANPC Refinery Clinic.
• Contract period: 36 months.
• Refer to Annexure D for detailed scope of work.

• Provide an all-inclusive pricing offer covering the full scope of work.
• Prices must be quoted in South African Rand, fixed price, inclusive of VAT.
• Submit pricing as part of the mandatory Pricing/Quotation returnable document.

• Provide a valid Tax Compliance PIN with your quotation. No award if tax matters are not in order with SARS.
• Comply with all applicable national and local laws and regulations.
• CEF reserves the right to conduct security screening by SSA.
• Mandatory Central Supplier Database (CSD) registration proof required.
• B-BBEE compliance: Submit a valid B-BBEE Verification Certificate or sworn affidavit and complete SBD 6.1 form.
• Failure to submit B-BBEE proof results in zero points for specific goals.

• CEF prefers suppliers with valid B-BBEE verification certificates.
• The 80/20 preference point system applies (tender value below R50 million).
• Complete SBD 6.1 (Preference Points Claim Form) and submit proof of meeting specific goals.
• Failure to submit valid B-BBEE proof by closing results in zero points for specific goals.

• Acceptance of your quotation by CEF constitutes a binding contract.

• CEF reserves the right to:

• Conduct post-tender negotiations with short-listed bidders.
• Modify the RFQ and request re-tendering.
• Reject non-compliant or late quotations.
• Not accept the lowest price.
• Reject all quotations.
• Place an order after closing.
• Award only a portion of the scope or split the award.
• Make no award.

• Award typically to the highest scorer unless objective criteria justify otherwise.

• Provide a valid Tax Compliance PIN with your quotation.
• Comply with all applicable laws.
• CEF may conduct security screening by SSA.

• Commercial evaluation: Price (80 points) and Specific goals (20 points).
• Specific goals points: Black ownership (10), Women ownership (5), Youth ownership (3), Disability ownership (2).
• Submit B-BBEE certificate or affidavit.
• Total score rounded to two decimals; award to highest scorer.
• Tie-breaker: highest specific goals points, then drawing of lots.

The bidder must submit a completed SBD4 Bidder’s Disclosure form. The form requires: Declarations on state employment, relationships with procuring institution officials, and interests in other related enterprises. A signed declaration certifying the information is correct and acknowledging that false declarations may lead to bid rejection or legal action.

While specific technical/financial eligibility criteria are not detailed in this disclosure form, bidders must be legally registered entities capable of providing oxygen cylinder refilling and pipeline maintenance services. The SBD4 form is a mandatory compliance requirement for all bidders regardless of other qualifications.

The bidder must complete the SBD4 Bidder’s Disclosure form. This includes declarations on: state employment, relationships with procuring institution officials, and interests in other enterprises. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

The bidder must declare no collusion. Specifically: no agreements or arrangements with competitors regarding quality, quantity, specifications, prices, market allocation, or submission decisions.

Returnable Documents: The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender. Failure to submit required proof or documentation to claim specific goals will mean no preference points are awarded.

• Complete the Declaration with regard to Company/Firm, including company name, registration number, and type.
• Tick the applicable box for company type.
• Authorised signatory must certify that points claimed are true and correct.
• Acknowledge that documentary proof may be required and fraudulent claims have severe penalties.

Open to all enterprise types (Partnership/JV/Consortium, Sole Proprietor, Close Corporation, Public Company, Personal Liability Company, (Pty) Ltd, Non-Profit, State Owned). Must meet specific goals ownership thresholds to claim corresponding points. Must be able to provide documentary proof of ownership claims if requested. Must comply with Preferential Procurement Regulations 2022.

• You must complete and submit the SBD 6.1 Preference Points Claim Form.
• Specific Goals points are available for enterprises with ownership by black persons (51% or more, 10 points), women (51% or more, 5 points), youth (51% or more, 3 points), and persons with disability (10% or more, 2 points).
• Provide proof of ownership to claim these points.
• Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business for up to 10 years, and criminal prosecution.

• Specific Goals points are awarded for ownership by black persons (51% or more, 10 points), women (51% or more, 5 points), youth (51% or more, 3 points), and persons with disability (10% or more, 2 points).
• Submit proof to claim these points.

• The 80/20 preference point system applies.
• Points are awarded for Price (80 points) and Specific Goals (20 points).
• Price points calculated as per the formula provided.
• Submit proof for specific goals; otherwise, no points awarded.
• Organ of state may require substantiation of claims.

• Telephone: +27 010 201-4700
• Fax: +27 010 201-4900

• Complete the mandatory CEF KYC questionnaire.
• Use additional pages if necessary.
• Return a scanned, signed copy to CEF Group nominated personnel.
• Attach required documents listed in the questionnaire.
• Attach signed documents as required.

• Financial statements must be attached.

Registered companies with relevant industry experience, valid licenses, clean compliance records (no sanctions, competition violations, or corruption convictions), sound financial standing (no insolvency), and adherence to data protection and ethical standards. Companies must provide proof of incorporation, tax compliance, and policies regulating integrity and ethics.

• The service provider must be capable of refilling oxygen cylinders, testing, and maintaining oxygen pipeline systems.
• The scope is for the SANPC Refinery Clinic for a period of 36 months.

• Provide details on company's ongoing projects.

• Disclose if the company is accredited or certified in information security, cybersecurity, or data privacy practices, and by which regulator.

• Complete the CEF KYC questionnaire covering corporate details, experience, sanctions, data protection, competition, ethics, financial, and litigation.
• Provide details on company registration, tax registration, country of incorporation, and corporate status.
• Disclose shareholders, executive management, and any stock exchange listings.
• Provide company banking details.
• Detail experience in the industry and relevant licenses.
• Disclose any intellectual property, patents, or technology.
• Provide information on ongoing projects.
• Answer questions on sanctions, data protection, competition law, ethics, financial status, and litigation.
• Provide confirmatory certificates for data protection policies, anti-bribery policies, and tax compliance as required.

• When engaging sub-processors, ensure contracts include equivalent personal data protection obligations.

• Disclose any legal litigation with listed companies at Johannesburg Stock Exchange or other stock exchanges, government institutions, or agencies.

• For bidding procedure and technical enquiries: Contact Person Nkosingiphile Radebe.
• Telephone: 010 201 4724.
• Email: [email protected].
• Submission email: [email protected].

• Bids must be submitted by the stipulated time to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Bid response documents may be emailed to [email protected].
• Proof of authority (e.g., company resolution) must be submitted with the bid.
• Failure to provide or comply with any required particulars may render the bid invalid.

• Bid response documents may be emailed to [email protected].
• Supplier information form must be completed, including name, postal and street addresses, telephone, cellphone, fax, and email.
• VAT registration number must be provided.
• Tax compliance status (TCS PIN or CSD number) must be provided.
• Proof of authority (e.g., company resolution) must be submitted.
• Bids must be submitted on official forms, not re-typed.
• Late bids will not be accepted.

Must be tax compliant with SARS, not be persons in service of the state or companies with state-employed directors, foreign suppliers must meet RSA residency/establishment criteria, must submit all required documentation including proof of authority.

• Tax Compliance: Bidders must ensure compliance with their tax obligations and submit their SARS-issued Personal Identification Number (PIN) or Tax Compliance Status (TCS) PIN.
• A printed TCS certificate may be submitted with the bid.
• If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers must complete a questionnaire to determine if tax registration in South Africa is required.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Failure to comply may render the bid invalid.

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any other applicable special conditions of contract.

• Accredited representative in South Africa: If yes, enclose proof.
• Foreign-based supplier: If yes, complete the questionnaire.
• Foreign supplier questionnaire determines if tax registration in South Africa is required.
• Tax compliance requirements: Submit SARS PIN or TCS PIN/CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit separate tax compliance documents.
• No bids from persons in the service of the state or entities with directors/members in the service of the state.
• Failure to comply may render the bid invalid.