Mobile chest x-ray services for sanpc refinery employees (36 months, as-and-when required)

CEF Group requires mandatory third-party due diligence to understand the business and background of prospective counterparties. A detailed questionnaire must be completed and submitted.

General contact for CEF SOC Ltd:

• Telephone: +27 010 201-4700
• Fax: +27 010 201-4900
• Address: 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146, South Africa.
• Postal Address: P O Box 786141, Sandton, 2146.

Note: Specific tender submission contacts are not provided in this document.

You must complete and submit a detailed KYC (Know Your Customer) questionnaire as part of the due diligence process.

• The questionnaire is mandatory and must be completed in full.
• You may use additional pages if necessary.
• Submit a scanned, signed copy to the CEF Group nominated personnel.
• Attach all required documents listed in the questionnaire.

The service provider must be a legally registered entity with a clean compliance record: No sanctions violations; No major data breaches or penalties; No punitive awards from competition regulators; No convictions for fraud/bribery/corruption; Not barred from government contracts; Not insolvent or under liquidation; Must have submitted all financial returns in the last 3 years; Must have documented policies for ethics, data protection, and anti-bribery; Must possess relevant industry licenses.

The tender is for the appointment of a service provider to provide mobile chest X-ray services for SANPC refinery employees on an 'as and when required' basis for 36 months.

• The service provider must have the capacity to deliver mobile chest X-ray services.
• No detailed technical specifications or equipment standards are provided in this KYC document.

Bidders must provide details of their experience in the industry, including years of operation and relevant licenses. Details of any ongoing projects must also be provided.

You must provide comprehensive corporate and compliance information through the KYC questionnaire. Key areas include:

• Corporate Details: Full legal name, registration number, tax number, country of incorporation, date of incorporation, corporate status, nature of business, registered and business addresses, contact details, and website.
• Shareholder Details: Details of all shareholders, parent company, and ultimate parent company.
• Executive Management: Names, nationalities, positions, and identity numbers of executive management.
• Financial Standing: Tax status, confirmation of submitted financial returns for the last 3 years (certificate required), and declaration of insolvency, business rescue, or liquidation.
• Regulatory Compliance:
• Sanctions: Declare if the company or its affiliates are subject to or benefit from any political or economic sanctions.
• Data Protection: Provide details on data audits, data mapping, security measures, accreditations, data protection policies, and breach reporting processes.
• Competition Law: Declare any punitive awards or investigations related to competition or anti-trust laws.
• Ethics & Integrity: Declare any government officials in management, government ownership/control, and provide policies for code of conduct, anti-bribery/corruption, and fraud reporting (certificates required). Declare any convictions or investigations related to fraud, bribery, corruption, or being barred from government contracts.
• Litigation: Declare any pending litigation with regulators or listed companies/government institutions.
• Experience & Licenses: Provide details of industry experience, years in operation, and relevant licenses.
• Intellectual Property: Declare any owned IP, patents, or relevant technology.

The document does not contain specific contractual terms for the service. It focuses on pre-qualification due diligence requirements.

The KYC questionnaire requires detailed declarations and information across multiple areas:

• Sanctions Compliance
• Data Privacy and Security
• Competition Law Compliance
• Ethics, Integrity, and Anti-Corruption
• Financial Health and Tax Compliance
• Litigation History
• Corporate Structure and Details
• Shareholder and Management Information
• Banking Details
• Experience and Licenses
• Intellectual Property

General contact details for CEF SOC Ltd:

• Telephone: +27 010 201-4700
• Fax: +27 010 201-4900

Returnable Documents: SBD 6.1 Preference Points Claim Form must be completed and submitted with the tender. Failure to submit required proof or documentation for specific goals will be interpreted as not claiming those preference points.

The SBD 6.1 Preference Points Claim Form requires:

• Company/firm name.
• Company registration number.
• Selection of company type (Partnership/Joint Venture/Consortium, One-person business, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company).
• A declaration by an authorised signatory certifying the accuracy of information and acknowledging that:
• Documentary proof may be required.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

Open to various company types: Partnership/Joint Venture/Consortium, One-person business/sole propriety, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company. Must meet ownership criteria for specific goals points: ≥51% black ownership, ≥51% women ownership, ≥51% youth ownership, or ≥10% disability ownership. Must be able to provide mobile chest X-ray services for refinery employees.

Bidders must complete and submit the SBD 6.1 Preference Points Claim Form.

• Specific goals for preference points are:
• 10 points for enterprises with 51% or more black ownership.
• 5 points for enterprises with 51% or more women ownership.
• 3 points for enterprises with 51% or more youth ownership.
• 2 points for enterprises with 10% or more ownership by persons with disability.
• Failure to submit proof for specific goals means no preference points are claimed.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

Preference points for specific B-BBEE goals:

• 10 points for 51% or more black ownership.
• 5 points for 51% or more women ownership.
• 3 points for 51% or more youth ownership.
• 2 points for 10% or more ownership by persons with disability.
• Bidders must indicate how they claim points for each preference point system in the SBD 6.1 form.

Appointment of a service provider to conduct mobile chest X-rays for refinery employees to ensure early detection of occupational lung diseases (e.g., silicosis, asbestosis, tuberculosis) and to comply with regulatory health surveillance for pre-employment, periodic, and exit medical assessments.

Required Returnables:

• Valid HPCSA membership certificates for Radiologists and Radiographers.
• Valid HPCSA registration certificates for Radiologists and Radiographers.
• Reference letters on client letterheads (including project date, contact person, and contact details).
• Detailed CVs for Radiologists and Radiographers indicating roles and responsibilities.
• Completed pricing schedule for Years 1, 2, and 3.

Disqualification Risks:

• Failure to provide any of the mandatory HPCSA certificates.
• Failing to meet the minimum technical threshold of 70%.

Mandatory: Radiologists and radiographers must be HPCSA registered and members (certificates required). Technical: Minimum 5 years company experience in occupational health mobile chest X-ray services (reference letters required); radiologists and radiographers must have minimum 3 years experience in occupational medical health diagnosis (CVs required). Minimum technical score threshold: 70%.

Scope of Work: Provision of mobile chest X-ray services for SANPC Refinery employees on an 'as and when required' basis for 36 months.

Key Deliverables:

• Posterior-anterior (PA) chest X-rays (and lateral X-rays when requested by the OMP).
• Digital images in DICOM format.
• Individual radiology reports with ILO classification for pneumoconiosis where applicable.
• Quarterly and annual summary reports for OMP and SHEQ audit trails.
• Compliance certificates for equipment calibration and technician licenses.

Service Levels:

• Report Turnaround: Within 48 hours of examination (or 1-3 working days as specified in interpretation section).
• Data Management: Secure electronic copies provided to the Occupational Health Department; records must be retained for a minimum of 40 years per OHSA & HCSR.
• Quality: All images must be of high diagnostic quality and approved by the site Occupational Medical Practitioner (OMP).

Company Experience: Minimum 5 years in Occupational Health mobile chest X-ray services. Personnel: Radiologists and Radiographers must have a minimum of 3 years' experience in occupational medical health diagnosis.

Pricing is based on an estimated 70 X-rays and 5 visits per year over a 3-year period, inclusive of all travel and reporting costs.

Pricing Structure:

• Rates must be all-inclusive of travel, diagnostic imaging, and reporting costs.
• Bidders must provide a detailed price schedule for Year 1, Year 2, and Year 3.
• Estimated volume per year: 70 X-rays and 5 visits.
• Final offer must include VAT (15%).

Professional Registrations:

• Radiologists and Radiographers must be registered members of the HPCSA.
• Radiologists must be South African board-registered.

Regulatory Compliance:

• Occupational Health and Safety Act (OHSA) 1993.
• Hazardous Chemical Substances Regulations (HCSR).
• National Health Act.
• Protection of Personal Information Act (POPIA).
• SAHPRA and Department of Health (DOH) requirements.
• Radiation protection laws and licensing requirements.
• Medical waste disposal standards for onsite services.

Compliance with standard infection control and radiation safety protocols is mandatory. All staff must wear appropriate PPE. Mobile units must have appropriate shielding and certification.

Contract duration is 36 months. The refinery is responsible for providing employee lists and facilitating access, while the provider is responsible for qualified staffing, radiation safety, and legal compliance.

Mandatory HPCSA registration for all medical staff. Reports must include findings, impressions, and recommendations, with abnormal results flagged and referred to the OMP.

Technical evaluation requires a minimum score of 70%. Scoring is weighted across Company Experience (50%), Radiologist Experience (30%), and Radiographer Experience (20%).

• Detailed service requirements are in Annexure D (Scope of Work).

• A compulsory briefing session is scheduled for 16 July 2026 at 14:00.

• For enquiries before the closing date: Contact Tisetso Radebe via email at [email protected].
• For RSVP to the compulsory briefing: Email [email protected].
• After the closing date, communicate with the Procurement Department on matters relating to your submission.
• Warning: Any attempt to canvass CEF officers or employees between the closing date and award date may lead to disqualification.

• Submit your quotation via email to [email protected] by the closing date and time. No link submissions are accepted.
• Ensure your submission does not include documents or references to any other quotation. Any additional conditions must be in an enclosed letter.
• You must submit all mandatory and essential returnable documents listed. Failure to provide all required documents at the closing date and time will result in disqualification.
• Mandatory returnable document: Pricing/Quotation. Confirm submission by indicating 'Yes' or 'No' in the provided table.
• Essential returnable documents: Valid B-BBEE Verification Certificate or sworn affidavit, Annexure A (SBD 1), Annexure B (SBD 4), Annexure C (SBD 6.1), and proof of Central Supplier Database registration. Confirm submission by indicating 'Yes' or 'No' in the provided table.
• Failure to provide a valid B-BBEE certificate or affidavit will result in an automatic score of zero for preference points.
• The quotation must remain valid for 90 days from the RFQ closing date.

• Mandatory returnable document: Pricing/Quotation. Confirm submission by indicating 'Yes' or 'No'.
• Essential returnable documents: Valid B-BBEE Verification Certificate or sworn affidavit, Annexure A (SBD 1), Annexure B (SBD 4), Annexure C (SBD 6.1), and proof of CSD registration. Confirm submission by indicating 'Yes' or 'No'.
• Failure to provide all required documents by the closing date and time results in disqualification.

Must submit all mandatory returnable documents by closing date/time; Tax matters must be declared in order by SARS; Must attend compulsory briefing session (RSVP to [email protected]); Bidders with 51%+ black ownership score 10 preference points, 51%+ women ownership score 5 points, 51%+ youth ownership score 3 points, 10%+ disability ownership scores 2 points; Must use 80/20 preference point system as value is below R50 million.

• Scope: Provide mobile chest X-ray services for SANPC refinery employees on an as-and-when-required basis.
• Contract period: 36 months.
• Detailed service requirements are specified in Annexure D (Scope of Work). Refer to that annexure for full specifications.

• All prices must be quoted in South African Rand on a fixed price basis, inclusive of VAT.
• Provide an all-inclusive pricing offer covering the full scope of work in the Pricing Schedule.
• The Quotation Form constitutes a binding offer. Failure to deliver within the quoted lead-time after acceptance may result in contract cancellation and recovery of CEF's costs for re-tendering.

• Tax Compliance: Submit a valid Tax Compliance PIN with your quotation. No award will be made if SARS has not declared your tax matters in order.
• B-BBEE: Submit a valid B-BBEE verification certificate or sworn affidavit and complete SBD 6.1 (Preference Points Claim Form) to claim preference points.
• Central Supplier Database: Provide proof of CSD registration.
• Legal Compliance: The successful bidder must comply with all applicable national and local laws. CEF reserves the right to conduct security screening by SSA.
• General Compliance: Submit required SBD forms (SBD 1, SBD 4) as part of returnable documents.

• Bidders must have their B-BBEE status verified per the Codes of Good Practice.
• Complete SBD 6.1 and submit proof of meeting specific goals to obtain preference points.
• Failure to submit valid proof by the closing date results in a zero score for specific goals.

• The successful bidder must comply with all applicable laws.
• CEF reserves the right to conduct security screening by SSA.

Department: SUPPLY CHAIN MANAGEMENT. No specific contact person, email, phone, or address provided.

Returnable Documents: Complete and sign the SBD4 Bidder's Disclosure form. Ensure the declaration is accurate and complete. Failure to provide a true and complete disclosure will result in disqualification.

Complete and sign the SBD4 Bidder's Disclosure form. The form requires declarations on: State employment of bidder or its principals. Relationships with officials of the procuring institution. Interests in other related enterprises. Certification that the bid is independent and non-collusive. Understanding that false declarations lead to disqualification and potential legal action.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. They must have no conflicts of interest (e.g., state employment, relationships with procuring officials) that violate transparency principles. The bid must be prepared independently without consultation with competitors.

No specific requirements found. However, bidders must complete the SBD4 disclosure form regarding state employment, relationships with procuring institution officials, and interests in other enterprises. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Bids will be disqualified if the SBD4 disclosure is not true and complete. The bidder must declare no collusion with competitors regarding bid details.