Office branding services for klerksdorp regional office (RFQ)

Enterprises must be at least 51% owned by designated groups (Black people, women, youth, disabled persons) or qualify as SMMEs (QSE/EME) to claim full preference points. Valid proof of ownership (identity documents, CIPC), medical certification for disability, and B-BBEE certification or sworn affidavit for SMME status are required.

Specific goals verification required for preference points:

• Submit proof (means of verification) for claimed specific goals; without proof, no preference points are awarded.
• Points are allocated for enterprises owned by designated groups (4 points each):
• Black people: identity documents and CIPC document.
• Women: identity documents and CIPC document.
• Youth: identity documents and CIPC document.
• Disabled persons: medical certification.
• SMMEs (QSE or EME): B-BBEE certificate from a SANAS accredited agency or DTIC, or sworn affidavit.
• Ownership threshold is 51% of company shares.
• For ownership below 51%, points are calculated pro-rata based on share percentage.
• Example: Women with 20% ownership can claim (20/100) x 4 = 0.8 points.

Specific goals for B-BBEE preference points (4 points each):

• Enterprise owned by Black people: provide identity documents and CIPC document.
• Enterprise owned by Women: provide identity documents and CIPC document.
• Enterprise owned by Youth: provide identity documents and CIPC document.
• Enterprise owned by disabled persons: provide medical certification.
• Enterprise owned by SMMEs (QSE or EME): provide a B-BBEE certificate issued by a SANAS accredited agency or DTIC, or a sworn affidavit.
• Ownership threshold is 51% of company shares.
• For ownership below 51%, points are calculated pro-rata based on share percentage.

Preference points for specific goals:

• Points are allocated according to departmental objectives.
• Bidders must submit proof (means of verification) for claimed specific goals; failure to do so disqualifies them from receiving preference points.
• Points are awarded for enterprises owned by designated groups (4 points each):
• Black people: provide identity documents and CIPC document.
• Women: provide identity documents and CIPC document.
• Youth: provide identity documents and CIPC document.
• Disabled persons: provide medical certification.
• SMMEs (QSE or EME): provide a B-BBEE certificate issued by a SANAS accredited agency or DTIC, or a sworn affidavit.
• Ownership is defined as 51% of company shares.
• If a designated group/person holds less than 51% share, points are calculated pro-rata based on the share held.
• Example: If women own 20% of shares, claimable points = (20/100) x 4 = 0.8 points.

Open to all company types (Partnership/JV/Consortium, Sole Proprietorship, Close Corporation, Public Company, Personal Liability Company, (Pty) Ltd, Non-Profit, State Owned). Must be registered entity with valid company registration number. Must meet specific goal criteria to claim preference points. Must provide documentary proof of ownership claims if requested. No explicit technical or financial eligibility criteria specified in this form alone.

This document provides definitions relevant to the tender process.

• 'Tender': A written offer to provide goods or services.
• 'Price': The tendered amount including all applicable taxes, less unconditional discounts.
• 'Rand value': The total estimated contract value in Rand at bid invitation, including all taxes.
• 'Tender for income-generating contracts': An offer for contracts that generate revenue for the organ of state (e.g., leasing, disposal of assets, concessions).

You must comply with the following to claim preference points:

• Submit proof or documentation for Specific Goals with your tender. Failure to do so means you forfeit these points.
• The organ of state may require you to substantiate any preference claim before or after adjudication.
• Specific Goals points are allocated for ownership by:
• Black people (2 points under 90/10 system, 4 points under 80/20 system).
• Women (2 points under 90/10, 4 points under 80/20).
• Youth (2 points under 90/10, 4 points under 80/20).
• Disabled persons (2 points under 90/10, 4 points under 80/20).
• SMMEs (QSE and EME) (2 points under 90/10, 4 points under 80/20).
• You must complete a declaration form including:
• Company/firm name and registration number.
• Company type (select from listed options).
• A signed declaration certifying the accuracy of claims and acknowledging potential penalties for fraud.
• Penalties for fraudulent claims include disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

Preference points are awarded for Specific Goals related to B-BBEE and ownership.

• Points are allocated for enterprises owned by:
• Black people: 2 points (90/10 system) or 4 points (80/20 system).
• Women: 2 points (90/10) or 4 points (80/20).
• Youth: 2 points (90/10) or 4 points (80/20).
• Disabled persons: 2 points (90/10) or 4 points (80/20).
• SMMEs (QSE and EME): 2 points (90/10) or 4 points (80/20).
• You must indicate how you claim points for each preference point system.
• Proof or documentation is required to support these claims.

If awarded, you must comply with the following contractual terms:

• You must provide your company/firm name and registration number.
• You must declare your company type (e.g., Partnership, (Pty) Ltd, Close Corporation).
• You must sign a declaration certifying that:
• All information provided is true and correct.
• Preference points claimed comply with the General Conditions.
• You may be required to furnish documentary proof to support your claims.
• If claims are fraudulent or contract conditions are not met, the organ of state may:
• Disqualify you from the tendering process.
• Recover costs, losses, or damages.
• Cancel the contract and claim damages.
• Recommend you be restricted from doing business with any organ of state for up to 10 years.
• Forward the matter for criminal prosecution.

General requirements for claiming preference points:

• You must submit proof or documentation for Specific Goals with your tender. Failure to do so means you forfeit these points.
• The organ of state reserves the right to require you to substantiate any preference claim before or after adjudication.

The tender evaluation uses a preference point system.

• Points are awarded for Price and Specific Goals.
• The maximum total points are 100.
• The applicable system is either 80/20 (for contracts ≤ R50 million) or 90/10 (for contracts > R50 million).
• The organ of state must specify which system applies or state that the system will be determined after tenders are received.
• Price points are calculated by comparing your price to the lowest acceptable tender.
• For income-generating contracts, price points are calculated by comparing your price to the highest acceptable tender.
• If the system is unclear, the organ of state must indicate points for Specific Goals under both the 80/20 and 90/10 systems.

• Department: Supply Chain Management
• No specific contact person, email, phone number, or physical address provided in this document.

• SBD4 (Bidder's Disclosure) is a mandatory returnable document that must be completed and submitted with the quotation.
• The form requires declaration of any state employment of directors/trustees/shareholders/members/partners or persons with controlling interest.
• Bidders must disclose any relationship with employees of the procuring institution.
• Bidders must declare any interest in other related enterprises.
• The declaration must be signed, dated, and include the signatory's position and full name.
• Submission method, address, and deadline are not specified in this document; refer to the main tender/quotation document for those details.

SBD4 – Bidder's Disclosure is a mandatory returnable document. It requires the bidder to disclose: (1) any state employment of directors/members/partners/controlling persons; (2) any relationships with employees of the procuring institution; (3) any interests in other related enterprises. The bidder must also declare that the bid is independent, non-collusive, and not disclosed to competitors. False disclosure results in disqualification and potential legal consequences. The form must be signed, dated, and include the signatory's position and name.

Any natural or juristic person may bid. Automatic disqualification if listed on Register for Tender Defaulters or List of Restricted Suppliers. No specific technical qualifications for the branding work are detailed in this form - those would be in separate tender specifications.

• Complete and sign the SBD4 Bidder's Disclosure form.
• Declare whether any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state (YES/NO). If YES, provide full names, identity numbers, and state institution names.
• Declare whether the bidder or any connected person has a relationship with any person employed by the procuring institution (YES/NO). If YES, furnish particulars.
• Declare whether the bidder or any controlling person has an interest in any other related enterprise (YES/NO). If YES, furnish particulars.
• Certify that the bid is independent, not arrived at through collusive practices, and that bid terms have not been disclosed to competitors.
• Certify no improper consultations with officials of the procuring institution regarding the procurement process.
• Acknowledge that false declaration may result in bid rejection, reporting to the Competition Commission, criminal investigation, and restriction from public sector business for up to 10 years.
• Other standard compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) are not covered in this form.

The declaration requires bidders to confirm no consultations, communications, agreements, or arrangements with competitors regarding quality, quantity, specifications, prices, or other bid parameters. Collusive bidding is prohibited and may lead to disqualification and legal action.