Supply, installation, and commissioning of an 800 kva standby diesel generator system for south african airways

• For submission of quotations: Email to [email protected].
• For all queries: Email [email protected].
• Business Unit: Global Supply Management, South African Airways.

• Submit your quotation via email to [email protected] by the closing date and time.
• The maximum email attachment size is 2MB. If your files are larger, send them in parts or provide a downloadable link.
• Late submissions will not be considered and will result in automatic disqualification.
• Ensure all required returnable documents are completed and submitted. Incomplete submissions will invalidate your quote.
• Required returnable documents include: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), General Conditions of Contract (Annexure 3), and Engineering and Construction Contract (Annexure 4).
• The bid document must be duly signed by an authorised respondent.

Must be a registered contractor with CIDB grading 4EP/EB or higher. Must comply with all mandatory returnable documents (100% compliance). Must achieve minimum technical functionality score of 70%. Must submit valid tax clearance certificate. Pricing must be firm and exclusive of VAT. Evaluation preference given to B-BBEE Level 1 & 2 contributors (10 points) and companies with 30%+ black women ownership (10 points).

Scope of Work:

• Supply and install an 800kVA standby generator outside the H-Block building near the B747 Simulators substation room at SAA campus.
• Supply and install a Change-Over Panel at the B747 substation, connecting to the B747 and Airbus Simulators substation LV Boards.
• Purchase and install required cables, control, and metering panels to achieve the connection to the LV Boards.
• Rewire and reconfigure connections at the B747 & Airbus Simulators substations to enable the standby generator to supply power to the entire H-Block building.
• Purpose: Ensure continuity of flight training, simulation, and testing operations during major power failures.

• Provide certified copies of qualifications for personnel: Electrical Engineer (ECSA registration) and Installation Electrician (trade test certificate).
• Provide detailed CVs for personnel demonstrating minimum 3 years of experience in MV and LV installations.
• Scoring: More than 3 years experience scores higher than exactly 3 years.

• You must certify that all required information is furnished, forms are completed, and submitted as part of the bid.
• The bid must be signed by the vendor, indicating capacity.

• All prices must be exclusive of VAT.
• Prices submitted must be firm (fixed) and only subject to statutory VAT changes.
• Pricing should be based on individual components of the solution, aligned with technical and functional requirements.
• Service, pricing, and availability will be considered in evaluation.
• Use the provided pricing table as a guide, including line items, subtotal, 10% contingency, and grand total.

Mandatory documents for qualification:

• Valid CIDB certificate with grading 4EP/EB or above.
• Valid letter of good standing from the Department of Employment and Labour.
• Formal written undertaking to submit a COC certificate after project completion.
• Valid Original Tax Clearance Certificate must be submitted with the RFQ; failure may invalidate the quote.
• B-BBEE Specific Goals: 20 points allocated.
• B-BBEE Level 1 or 2 contributor: 10 points.
• 30% or more black women ownership: 10 points.
• General compliance: All returnable documents must be submitted. Non-compliance leads to disqualification.

• Specific Goals for B-BBEE: 20 points total.
• B-BBEE Level 1 or 2: 10 points.
• 30% or more black women owned: 10 points.

Submit the following returnable documents:

• Cancelled cheque or stamped bank confirmation letter (not older than one year).
• Latest valid certified B-BBEE certificate or affidavit.
• Latest valid tax clearance certificate or SARS PIN on official SARS documentation.
• CSD registration report indicating tax compliance and successful verification of banking details. Banking details on supporting documents must match those verified on the CSD report.
• Certified copies of company registration documents.
• Certified copies of identity documents of shareholders/directors.
• Certified shareholder certificates (where applicable).
• If a contracted supplier: attach a copy of the contract. If not: attach GSM Approval Schedule.

Payment terms: GSM Approval Schedule with terms of 15 days from invoice date.

Mandatory compliance documents:

• Valid tax clearance certificate (with approved and expiry dates).
• CSD registration report confirming tax compliance and banking detail verification. Banking details on all documents must match those on the CSD report.
• Valid B-BBEE certificate (with verification and expiry dates).
• Applicable B-BBEE scorecard: Exempted Micro Enterprise (EME), Qualifying Small Enterprise (QSE), or Generic/Large Supplier (GEN).
• B-BBEE status level, including:
• Enterprise Development (Yes/No).
• Value-Adding Status (Yes/No).
• Percentage of Black Ownership.
• Percentage of Black Women Ownership.
• Percentage of Black People with Disabilities.
• Company operational history (months/years in operation).
• Annual turnover for the previous financial year.
• VAT registration number.
• Certified company registration documents, ID copies of shareholders/directors, and share certificates (where applicable).

Negotiated Contracted B-BBEE: Applicable status may be QSE or EME.

The Government Tender Bulletin may be obtained from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically at www.treasury.gov.za. This is for publication information only; specific bid contact details are not provided in the General Conditions.

Returnable documents are specified in the Special Conditions of Contract (SCC). The General Conditions of Contract form part of all bid documents and may not be amended. The purchaser is not liable for any expense incurred in bid preparation. A non-refundable fee for documents may be charged where applicable.

The goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier may be required to provide incidental services such as on-site assembly, commissioning, tools, manuals, maintenance, repair, and training, as specified in the SCC. All pre-bidding testing is for the bidder's account. The purchaser may inspect the supplier's premises and records.

Goods must conform to standards in the bidding documents. The supplier must keep all purchaser-provided documents and information confidential and use them only for contract performance. The purchaser may inspect the supplier's premises and records at any reasonable time. The supplier is responsible for the cost of inspections, tests, and analyses if supplies do not comply with contract requirements. Non-compliant supplies may be rejected and must be replaced at the supplier's cost.

Payment terms are specified in the SCC. Invoices must be accompanied by a delivery note. Payment is made within 30 days of invoice submission, in Rand unless stated otherwise. Prices are fixed as quoted in the bid, except for adjustments authorized in the SCC or a bid validity extension.

Payment method and conditions are specified in the SCC. The supplier must submit an invoice with a copy of the delivery note. Payment will be made promptly, but no later than 30 days after invoice submission, in Rand unless otherwise stated in the SCC. Prices quoted in the bid may not vary except as authorized in the SCC or a bid validity extension. A performance security, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, must be furnished within 30 days of contract award, as specified in the SCC.

A valid original tax clearance certificate from SARS is required prior to contract award. The National Industrial Participation (NIP) Programme applies to contracts subject to the NIP obligation. Collusive bidding (bid rigging) is prohibited under the Competition Act and may lead to bid invalidation, contract termination, restriction from public sector business for up to 10 years, and claims for damages. Suppliers must comply with all applicable South African laws.

The National Industrial Participation (NIP) Programme administered by the Department of Trade and Industry applies to all contracts subject to the NIP obligation.

The General Conditions of Contract apply to all bids and may not be amended. Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict. Key terms include definitions for closing time, contract, corrupt and fraudulent practices, delivery, force majeure, imported and local content. The contract is governed by South African law and written in English. The supplier must provide a warranty for goods (typically 12-18 months), maintain confidentiality of contract documents, indemnify the purchaser against patent infringement, and may not assign obligations without consent. The purchaser may impose penalties for delivery delays, terminate the contract for default or insolvency, and restrict suppliers from public sector business for corrupt or restrictive practices. Disputes are resolved first by mutual consultation, then mediation, and finally in a South African court.

Delays in the supplier’s performance must be notified promptly in writing. The purchaser may extend the time for performance, with or without penalties. The purchaser reserves the right to procure small quantities or minor services outside the contract in an emergency.

A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the purchaser’s country. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted goods to the purchaser. No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid the Department must be in possession of a tax clearance certificate, submitted by the bidder. This certificate must be an original issued by the South African Revenue Services.

Disqualification risks:

• Bidders, their directors, trustees, shareholders, members, partners, or any person with a controlling interest employed by the state are disqualified.
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Bidder declarations required:

• Declare if the bidder or any person with a controlling interest is employed by the state. Provide full names, identity numbers, and state employee numbers if applicable.
• Declare any relationships between the bidder (or connected persons) and employees of the procuring institution. Provide particulars if applicable.
• Declare if the bidder or any person with a controlling interest has an interest in any other related enterprise bidding for this contract. Provide particulars if applicable.

Certifications required:

• The bid must be submitted independently, without collusion with competitors (except within a joint venture or consortium).
• No consultations, communications, or agreements with competitors regarding bid details (e.g., prices, specifications, delivery particulars).
• No improper consultations with officials of the procuring institution during the bidding process.
• Bid terms must not be disclosed to competitors before the official bid opening or contract award.
• False or incomplete declarations may result in bid rejection, reporting to the Competition Commission or NPA, and restriction from public sector business for up to 10 years.

Mandatory compliance:

• Complete the SBD4 Bidder’s Disclosure form.
• Any natural or juristic person may submit a bid.

Automatic disqualification:

• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers.

Declarations required:

• State employment: Declare if the bidder or any person with a controlling interest is employed by the state. Include full names, identity numbers, and state employee numbers.
• Conflicts of interest: Declare any relationships between the bidder (or connected persons) and employees of the procuring institution.
• Related enterprises: Declare if the bidder or any person with a controlling interest has an interest in any other enterprise bidding for this contract.

Certifications:

• Certify that the bid is independent and free from collusion (except within a joint venture/consortium).
• Certify no improper consultations with competitors or officials of the procuring institution.
• Acknowledge that false declarations may lead to bid rejection, legal action, or a 10-year restriction from public sector business.

Mandatory requirements:

• Any natural or juristic person may bid.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Declarations required:

• State employment of the bidder or persons with a controlling interest (provide full names, identity numbers, and state employee numbers if applicable).
• Relationships between the bidder (or connected persons) and employees of the procuring institution.
• Interests in other related enterprises bidding for this contract.

Certifications:

• The bidder must certify that the declaration is true and complete.
• The bidder must understand that false or incomplete information may result in bid rejection, legal consequences, or restriction from public sector business for up to 10 years.

• Contract start date: Date of contract signature.
• Completion date for the whole of the works: 15 months from the start date.
• Defects date: 12 months after completion.
• Defect correction period: 4 weeks.
• Site access dates:
• Airways Park: 1 week after start date.
• Block H: 2 weeks after start date.
• Simulator Substation: 2 weeks after start date.
• Programme submission:
• First programme: Within 1 week of Contract Date.
• Revised programmes: Submitted at intervals no longer than 1 week.
• Payment assessment interval: Every 4 weeks.
• Payment period: Within 30 days of assessment.

• Client: SOUTH AFRICAN AIRWAYS SOC LIMITED
• Address: 32 JONES ROAD, AIRWAYS PARK, OR TAMBO INTERNATIONAL AIRPORT, JOHANNESBURG
• Electronic Communications: [email protected]
• Project Manager: KATLEGO MABUA
• Address: 32 JONES ROAD, AIRWAYS PARK, OR TAMBO INTERNATIONAL AIRPORT, JOHANNESBURG
• Electronic Communications: [email protected]
• Supervisor: Tinyiko Mashele
• Address: 32 JONES ROAD, AIRWAYS PARK, OR TAMBO INTERNATIONAL AIRPORT, JOHANNESBURG
• Electronic Communications: [email protected]
• Senior Representative (Client): Alex Phakathi (Head of CRES)
• Address: 32 JONES ROAD, AIRWAYS PARK, OR TAMBO INTERNATIONAL AIRPORT, JOHANNESBURG
• Electronic Communications: [email protected]
• Adjudicator Nominating Body: Chairman of ICE-SA (South African Institution of Civil Engineering) or its successor body.
• Arbitration Procedure: Rules for the Conduct of Arbitrations published by The Association of Arbitrators (Southern Africa) or its successor body.

• Submit the signed Form of Offer and Acceptance, including any Schedule of Deviations.
• Provide the completed Contract Data (Part C1.2) and Pricing Data (Part C2).
• Include proof of insurance, securities, bonds, and guarantees as specified in the Contract Data.
• All submissions must be made before the expiry of the period of validity stated in the Tender Data.
• Note: Conditions of Tender are based on SANS 10845-3:2015. Amendments or deviations are only valid if recorded in the Schedule of Deviations. Failure to provide required securities, bonds, or guarantees within two weeks of contract award may constitute repudiation.

Contractor must submit the following signed and completed documents:

• Form of Offer and Acceptance (including Schedule of Deviations if applicable).
• Contract Data (Part C1.2).
• Pricing Data (Part C2).
• Proof of insurance, securities, bonds, and guarantees as specified in the Contract Data.
• Quality policy statement and quality plan (within 1 week of Contract Date).
• First programme for acceptance (within 1 week of Contract Date).

The evaluation criteria are not explicitly detailed in the provided text. However, the contract structure (NEC4 ECC4, Option B) implies evaluation will be based on the submitted offer against the scope, pricing, and contractual terms. Key aspects likely include:

• Compliance with technical specifications and scope of work.
• Competitiveness and clarity of pricing in the Bill of Quantities.
• Demonstrated ability to meet contractual obligations, including programme submission and quality requirements.
• Adherence to contract conditions, including dispute resolution mechanisms.

• Works: Supply and Installation of 800KVA Simulator Generator.
• Scope: Defined in Part C3: Scope of Work and all documents and drawings referenced therein, including Annexure B.
• Site Information: Defined in Part C4: Site Information and all documents and drawings referenced therein.
• Site Boundaries: SAA AIRWAYS PARK BLOCK H as shown in Part 4: Site Information.
• Working Areas: The Site and additional areas as defined in the Contract Data.
• Deliverables: Successful completion of the works, including passing Factory Acceptance Testing (FAT) and Site Acceptance Testing (SAT).
• Programme: Contractor to submit a first programme within 1 week of the Contract Date, with revised programmes submitted weekly. Client not willing to take over works before the Completion Date.

• Contractor must submit a first programme for acceptance within 1 week of the Contract Date.
• Revised programmes must be submitted at intervals no longer than 1 week.
• Key deliverables include passing Factory Acceptance Testing (FAT) and Site Acceptance Testing (SAT).
• Early Warning Register to be maintained for specific risks.

• Contractor must provide details of key personnel, including:
• Name
• Job title
• Responsibilities
• Qualifications
• Experience
• If the Contractor is to provide scope for its design, this must be detailed.

• Pricing Basis: Option B - Priced contract with bill of quantities.
• Bill of Quantities (BoQ): The primary pricing document (Annexure A). Prices are lump sums or rates multiplied by quantities.
• VAT: 15%.
• Currency: ZAR.
• Payment Assessment Interval: 4 weeks.
• Payment Period: Within 30 days of assessment.
• Pricing Assumptions:
• Items are measured net in accordance with the drawings; no allowance for waste.
• Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, profit, and everything necessary.
• Quantities in the BoQ may not be final; actual quantities will be assessed and certified by the Project Manager.
• Short descriptions in the BoQ are for identification only; details are in the Scope.
• Units of Measurement: Metric units are used (e.g., %, h, kg, km, kW, m, m2, m3, t).
• Compensation Events: Default is Defined Cost and Fee; BoQ rates may be used if agreed.

• Pricing Basis: Option B - Priced contract with bill of quantities.
• Bill of Quantities (BoQ): The primary pricing document (Annexure A). Prices are lump sums or rates multiplied by quantities.
• VAT: 15%.
• Currency: ZAR.
• Payment Assessment Interval: 4 weeks.
• Payment Period: Within 30 days of assessment.
• Retention: 10% retention percentage. Contractor may provide a retention bond.
• Performance Bond: Required, amount is 10% of contract value (Option X13).
• Ultimate Holding Company Guarantee: May be required (Option X4).
• Insurance: Minimum cover amounts for various insurances are TBC. Contractor to provide insurance deemed necessary in addition to Client-provided insurance.
• Pricing Assumptions: Items measured net, no allowance for waste. Prices/rates are inclusive of all work, risks, liabilities, overheads, and profit. Quantities in BoQ are not final. Short descriptions in BoQ are for identification only.

• Contract Standard: NEC4 Engineering & Construction Contract (ECC4), June 2017 with amendments October 2023.
• Main Option: B (Priced contract with bill of quantities).
• Dispute Resolution: Option W1 (Arbitration).
• Secondary Options: X2 (Changes in the law), X4 (Ultimate holding company guarantee), X11 (Termination by the Client), X13 (Performance bond), X16 (Retention).
• Governing Law: Law of the Republic of South Africa.
• Conditions of Tender: Based on SANS 10845-3:2015.
• Quality Management: Contractor must submit a quality policy statement and quality plan within 1 week of the Contract Date.
• Early Warning Register: Must include interface issues, H&S incidents, site access, testing failures, and price increases. Early warning meetings are weekly.

• Health and safety incidents must be included in the Early Warning Register.
• Early warning meetings are to be held at intervals no longer than weekly to address health and safety risks.
• Site access issues must be monitored and reported.
• Interface issues with Low Voltage Switchgear and the current simulator power system must be managed.

• Contract Type: NEC4 Engineering & Construction Contract (ECC4), June 2017 with amendments October 2023.
• Main Option: B (Priced contract with bill of quantities).
• Dispute Resolution: Option W1 (Arbitration).
• Secondary Options: X2 (Changes in the law), X4 (Ultimate holding company guarantee), X11 (Termination by the Client), X13 (Performance bond), X16 (Retention).
• Governing Law: Law of the Republic of South Africa.
• Contract Duration: Completion within 15 months from the start date.
• Defects Liability Period: 12 months after completion, with a 4-week defect correction period.
• Bonds and Guarantees: Performance bond (10% of contract value), Ultimate Holding Company Guarantee, and Retention Bond may be required. Pro forma documents must be used.
• Retention: 10% retention percentage.
• Payment Terms: ZAR currency, assessed every 4 weeks, paid within 30 days.
• Termination: Option X11 allows for termination by the Client.
• Arbitration: Held in Johannesburg, South Africa, under the rules of The Association of Arbitrators (Southern Africa).

• If secondary Option X3 is chosen:
• Items and activities will be paid in foreign currency to a foreign bank account nominated by the Contractor, or to a valid SARB-approved CFC account in South Africa.
• If no selection is made by the Contractor before the Contract Date, payments will be made according to a method determined by the Client.

• Contractor must complete Part 2 of the Contract Data, including:
• Contractor's name, address, and electronic communications.
• Fee percentage (if applicable).
• Details of key personnel (name, job, responsibilities, qualifications, experience).
• Programme and scope details (if provided by the Contractor).
• Contractor must submit a quality policy statement and quality plan within 1 week of the Contract Date.
• Contractor must submit a first programme for acceptance within 1 week of the Contract Date.

• Submit all required permits and local authority approvals (e.g., fuel tank bunding, noise emission, exhaust routing, municipal electrical connections).
• Ensure all documentation (e.g., CoC, test reports, as-built drawings) is included with the submission.
• Follow the NEC4 ECC contract terms for submission format and requirements.

• Contractors must be registered electrical contractors with relevant bodies and employ competent persons on site.
• Demonstrate experience in similar standby generator installations (800 kVA or equivalent).
• Compliance with standards: SANS 10142-1, SANS 8528, SANS 60034, OHSA Act, and other applicable regulations.
• Ability to obtain all necessary permits and local authority approvals.
• Evaluation includes verification of fuel system integrity, bund wall compliance (110% capacity), and adherence to safety/quality plans.
• Site meetings, progress reporting, quality control documentation, and risk management plans will be assessed.

• Supply and install a complete 800 kVA, 400 V, 50 Hz, 3-phase standby diesel generator system, including:
• Generator set (diesel engine + alternator) with overload/fault margin.
• Weatherproof, sound-attenuated canopy for outdoor installation.
• Concrete plinth/foundation with anti-vibration mounts and anchor bolts.
• Fuel system: bunded tank (110% capacity bund wall), piping, filters, automation (low fuel shutdown/alarm).
• Exhaust system: silencer, piping, bird-mesh guard, thermal insulation.
• Automatic change-over/AMF panel with switchgear, breakers, control wiring, remote indicators, manual override.
• Interconnection cabling to building distribution board, earthing/grounding system.
• Auxiliary systems: battery charger, starter batteries, DC control, instrumentation, alarms.
• Civil works: trenching, site preparation, bund walls, stormwater drainage.
• Testing and commissioning requirements:
• Factory Acceptance Test (FAT) and Site Acceptance Test (SAT) with load bank or building load verification.
• Functional testing of AMF panel, safety devices, earthing, fuel system, and noise levels (≤65 dB at 7 m).
• Certificate of Compliance (CoC) per SANS 10142-1 and other relevant standards.
• Documentation and training:
• As-built drawings, wiring schematics, test certificates, manufacturer datasheets, warranties.
• Operating and maintenance manuals (3 hard copies + electronic).
• Training for at least 2 client operators on operation, maintenance, and emergency procedures.
• Performance standards:
• Full 800 kVA load capacity with voltage/frequency within ±5%.
• Automatic change-over within <60 seconds upon mains failure.
• Earth resistance ≤5 Ω (or as per site requirement).

• Deliver a fully functional standby power generation system, including all components, testing, commissioning, and handover.
• Ensure compliance with SANS 10142-1, SANS 8528, and other relevant standards.
• Provide as-built drawings, test certificates, and documentation for all works.

• Installation must be executed by qualified and registered electrical contractors (relevant body registration required).
• Comply with:
• OHSA Act (Electrical Machinery Regulations).
• SANS 10142-1 (Wiring of Premises), SANS 8528, SANS 60034.
• National Building Regulations and Building Standards Act.
• Local municipal by-laws and environmental regulations.
• Obtain all necessary permits and local authority approvals (e.g., fuel tank bunding, noise emission, exhaust routing, municipal electrical connections).
• Contract terms: NEC4 ECC contract applies.
• Warranty: Minimum 12 months or 1,200 hours (whichever occurs first) on equipment and workmanship.
• Provide:
• Maintenance inspection schedule (e.g., quarterly) and major service after 12 months.
• List of critical spares and recommended stock levels.
• Emergency fault-response plan and support contact details.
• Guarantee and maintenance certificates upon handover.

• Comply with OHSA Act (Electrical Machinery Regulations) and other relevant health and safety standards.
• Prepare and maintain a Health & Safety (H&S) Plan per OHS Act and site requirements.
• Ensure:
• Safe access, lifting operations, and scaffolding (if required).
• Noise/vibration mitigation, fuel spill prevention/containment.
• Smoke/exhaust routing compliance.
• Signage and barricading around installation during works, especially commissioning.

• Environmental protection requirements:
• Bund walls for fuel tanks (110% capacity capture).
• Proper disposal of waste oils/filters.
• Compliance with environmental regulations and local municipal by-laws.
• Noise emission limits: ≤65 dB at 7 m for outdoor installations.

• Contract will use the NEC4 ECC contract framework.
• Warranty: Minimum 12 months or 1,200 hours (whichever occurs first) on equipment and workmanship.
• Post-handover obligations:
• Schedule of maintenance inspections (e.g., quarterly).
• Major service after 12 months.
• List of critical spares and recommended stock levels.
• Emergency fault-response plan and support contact details.
• Guarantee and maintenance certificates upon handover.

• Obtain all required permits and local authority approvals, including:
• Fuel tank bunding.
• Noise emission compliance.
• Exhaust routing.
• Municipal electrical connections.

• Installation must be executed by qualified and registered electrical contractors.
• Employ competent persons on site for all works.
• Coordinate with building management, local supply authority, and other stakeholders to minimize disruption.

• Contractors will be evaluated on:
• Registration as electrical contractors with relevant bodies.
• Experience in similar standby generator installations.
• Compliance with SANS, OHSA, and other regulatory standards.
• Ability to obtain permits and local authority approvals.
• Verification of fuel system integrity, bund wall compliance, and safety/quality plans.
• Site management: meetings, progress reporting, quality control, risk management.