RFQ GSM049/2026: removal of electronic waste and hazardous substances from saa premises

• Primary submission email: [email protected].
• Contact person details (name, phone, cellular) must be provided in the Vendor Application Form.
• Internal approval contacts mentioned include Bertus Steyn (Vendor Master Authoriser: GSM, Admin Manager (SAP)) and Tricia Ally (Vendor Master Authoriser: Finance Manager Accounts Payable).

• Submit the completed Vendor Application Form and all supporting documents via email to [email protected].
• Ensure all required documentation is attached, including a cancelled cheque or stamped bank confirmation letter not older than one year, latest valid B-BBEE certificate/affidavit, latest valid tax clearance certificate, and CSD Registration Report.
• The form requires company details, bank and tax details, B-BBEE details, and authorised signatory information.
• Incomplete submissions or missing documentation may lead to disqualification.

• Vendor Application Form requires Vendor Account Number and Company Code(s).
• Must attach certified shareholders’ certificates.

Must be a registered South African entity with valid tax compliance (SARS), B-BBEE certification (EME, QSE, or General supplier), CSD (Central Supplier Database) registration, and ability to handle electronic waste and hazardous substance removal. Companies must disclose ownership demographics (% Black ownership, % Black women ownership, % Black people with disabilities) and annual turnover.

• The service involves removal of electronic waste and other hazardous substances from SAA premises.
• The bidder must provide details on B-BBEE status level and enterprise development contributions (Yes/No).
• The bidder must state the enterprise's operational history (months/years) and annual turnover for the previous financial year.

• State how long the enterprise has been in operation (months/years).
• Provide the company’s annual turnover for the previous financial year.

• Payment terms are 15 days from invoice, subject to GSM Approval Schedule.
• Financial details required include bank account information, VAT registration number, and tax clearance certificate details.
• A cancelled cheque or stamped bank confirmation letter not older than one year is required.

• Must submit a CSD Registration Report.
• Must provide a valid B-BBEE certificate/affidavit with number, verification date, expiry date, applicable scorecard (EME, QSE, or GEN), status level, enterprise development indicator, value-adding indicator, and percentages for black ownership, black women ownership, and black people with disabilities.
• Must provide a valid tax clearance certificate with number, approved date, and expiry date.
• Must provide certified company registration documents, certified copies of identity documents of shareholders, and certified shareholders’ certificates.
• If already a contracted supplier, attach a copy of the contract.

• Provide B-BBEE certificate verification date and expiry date.
• Select applicable scorecard: Exempted Micro Enterprise (EME), Qualifying Small Enterprise (QSE), or General/Large Supplier (GEN).
• Indicate B-BBEE status level, enterprise development (Yes/No), value-adding (Yes/No), and percentages for black ownership, black women ownership, and black people with disabilities.

• If already a contracted supplier, attach a copy of the contract.
• Negotiated contracted B-BBEE status may be QSE or EME.
• Payment terms are 15 days from invoice, subject to GSM Approval Schedule.

• Submit all documents to [email protected].
• Provide contact details including phone, email, fax, city, province, postal code, and contact person with phone and cellular numbers.
• Internal contacts for approval include Requester, Commodity/Operational Manager, Admin Coordinator (SAP), Bertus Steyn (Admin Manager (SAP)), and Tricia Ally (Finance Manager Accounts Payable).

• The SBD4 Bidder's Disclosure form must be completed, signed, and submitted as a returnable document with your bid.
• Answer all declarations (YES/NO) and provide required particulars where applicable (state employment details, relationships with procuring institution staff, interests in other enterprises).
• The form requires the bidder's signature, date, position, and full name.
• No submission method, address, or deadline is specified in this document; refer to the main tender invitation for those details.

• The SBD4 Bidder's Disclosure is a mandatory returnable document that must be fully completed and signed.
• It requires the bidder to declare:

• Whether any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state (YES/NO), with details if YES.
• Whether the bidder or any connected person has a relationship with an employee of the procuring institution (YES/NO), with details if YES.
• Whether the bidder or its principals have an interest in any other related enterprise (YES/NO), with details if YES.

• The bidder must certify that the bid was prepared independently, without collusive practices, and that no improper communications with the procuring institution occurred.
• The form includes a signature block for the bidder's signature, date, position, and printed name.
• Failure to complete this form truthfully and in full will result in disqualification.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Any person (natural or juristic) may bid. Automatic disqualification if listed on Register for Tender Defaulters or List of Restricted Suppliers. No specific technical qualifications for e-waste removal are detailed in this disclosure form - those would be in separate tender specifications.

• Complete and sign the SBD4 Bidder's Disclosure form.
• The bidder (including directors, trustees, shareholders, members, partners, or any person with a controlling interest) must not be listed on the National Treasury's Register for Tender Defaulters or the List of Restricted Suppliers — such listing results in automatic disqualification.
• Declare whether any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state (YES/NO). If YES, provide full names, identity numbers, name of state institution, and state employee numbers.
• Declare whether the bidder or any connected person has a relationship with anyone employed by the procuring institution (YES/NO). If YES, furnish particulars.
• Declare whether the bidder or any of its principals has an interest in any other related enterprise, whether or not they are bidding for this contract (YES/NO). If YES, furnish particulars.
• Certify that the bid was arrived at independently, without collusive practices, and that no improper consultations with officials of the procuring institution occurred.
• Acknowledge that a false declaration may lead to bid rejection, reporting to the Competition Commission and/or the National Prosecuting Authority, and restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.
• Compliance with PFMA SCM Instruction /22 on preventing and combating abuse in the supply chain management system is required.

• Bidders must certify that there have been no consultations, communications, agreements, or arrangements with any competitor regarding the quality, quantity, specifications, prices (including methods, factors, or formulas used to calculate prices), market allocation, the intention or decision to submit or not submit the bid, bidding with the intention not to win, or conditions or delivery particulars of the products or services related to this bid invitation.
• The terms of the bid must not be disclosed to any competitor prior to the official bid opening or contract award.
• Violations may be reported to the Competition Commission for investigation and possible administrative penalties under section 59 of the Competition Act, and/or to the National Prosecuting Authority for criminal investigation.

• Closing Date: 15 July 2026.
• Closing Time: 16:00.
• RFQ Validity Period: 90 days from issue.

• Submission Email: [email protected]
• Business Unit: Global Supply Management.
• No specific contact person, phone number, or physical address is provided in the document.

• Submit your quotation by email to [email protected] by the closing date and time.
• The maximum email attachment size is 2MB. If your files exceed this, send them in parts or provide a downloadable link.
• Late submissions will not be considered.
• Incomplete submissions or failure to include all requested information will invalidate your quote and lead to disqualification.
• You must submit the following returnable documents: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), and the General Conditions of Contract (Annexure 3).
• Ensure the bid document is signed by an authorised respondent.
• All purchases are subject to SAA's General Conditions of Contract.
• Do not deliver any goods or services before receiving an official purchase order or contract.

• Mandatory documents to submit: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), General Conditions of Contract (Annexure 3).
• Late or incomplete submissions lead to disqualification.
• The bidder must certify that the information supplied is correct and that they have read and understood SAA's General Conditions of Contract.

1. Accredited/licensed by eWASA or equivalent recognized industry/regulatory body for e-waste collection, transportation, recycling, treatment, or disposal. 2) Submit valid documentary proof of accreditation. 3) Provide offer to purchase with bid response. 4) Achieve minimum 70% on technical functionality evaluation (decommissioning process 60% + e-waste category capability 40%). 5) Have offices or affiliations at all four specified domestic airports. 6) Submit all mandatory returnable documents (SAA Vendor Doc, SBD 4, GCC). 7) Valid Tax Clearance Certificate. 8) Accept SAA General Conditions of Contract.

• Scope: Removal of electronic waste and other hazardous substances (e.g., lithium batteries) from SAA premises.
• The service must be performed at no cost to SAA.
• The service provider must either have offices or be affiliated with organisations that have offices at all these domestic airports: Johannesburg (O.R. Tambo International Airport and Airways Park), Durban (King Shaka International Airport), Cape Town (Cape Town International Airport), and Gqeberha (Chief Dawid Stuurman International Airport).
• The provider must be capable of collecting all e-waste and ensuring its proper disposal.
• The provider must supply certificates of destruction for the collected waste.
• SAA reserves the right to negotiate contract terms and prices with a prospective service provider.

• Prices must be exclusive of VAT.
• Prices must be firm (fixed), only adjustable for statutory VAT changes.
• Pricing should be based on individual components of the solution.
• Service, pricing, and availability are evaluation factors.

• All prices quoted must be exclusive of VAT.
• All prices must be firm (fixed), only subject to statutory VAT changes.
• Service, pricing, and availability will be considered during evaluation.
• Pricing should be broken down based on individual components that make up the solution, aligned with technical and functional requirements.
• All purchases are subject to SAA's Conditions of Contract and Order.

• Mandatory Requirement: The bidder must be accredited, licensed, or recognised by the e-Waste Association of South Africa (eWASA) or an equivalent recognised industry/regulatory body for e-waste management. Valid documentary proof (accreditation certificate, licence, audit confirmation, etc.) must be submitted.
• Mandatory Requirement: An offer to purchase must be provided with the bid response.
• Failure to submit all required returnable documents (critical criteria) leads to disqualification.
• Tax Compliance: The vendor is responsible for ensuring SAA has a valid Original Tax Clearance Certificate. If SAA does not have one, an original certificate must be submitted with the RFQ. Failure may invalidate the quote.
• B-BBEE/Specific Goals: Preference points are awarded for:

• B-BBEE Level 1 or 2 contributors (10 points). Non-compliant or Levels 3-8 score 0.
• Companies that are 30% or more black women owned (10 points).
• Acceptable evidence includes a B-BBEE Certificate, Sworn Affidavit, B-BBEE CIPC Certificate, or for EME/QSEs with 51% black ownership, a Sworn Affidavit or CIPC Certificate.

• Specific Goals for preferential procurement:

• B-BBEE Level 1 or 2: 10 points.
• 30% or more black women owned companies: 10 points.

• Acceptable evidence includes B-BBEE Certificate, Sworn Affidavit, B-BBEE CIPC Certificate, or for EME/QSEs with 51% black ownership, a Sworn Affidavit or CIPC Certificate.

• The work involves handling hazardous substances, including lithium batteries.
• The decommissioning process requires the secure and compliant destruction of all personal, confidential, and company information from devices.
• An e-waste disposal certificate must be issued to SAA after collection.

• The bidder must be accredited, licensed, or recognised by eWASA or an equivalent body for the collection, transportation, recycling, treatment, or disposal of electronic waste.
• Valid documentary proof of this authorisation must be submitted.

• All purchases will be made through an official purchase order. No goods or services may be delivered before receiving an official order/contract.

• All goods or services purchased will be subject to the SAA General Conditions of Contract.

• The vendor is responsible for ensuring SAA has a valid Original Tax Clearance Certificate. If not, one must be submitted with the RFQ. Failure may invalidate the quote.