This Tender Has Expired

• Closing date and time: 17 March 2026 @ 11:00.
• Validity period of bid: 60 calendar days after the closing date.
• No briefing session or site visit dates are provided (listed as N/A).

• Enquiries: [email protected] (SCM – Acquisition Department, South African Weather Service).
• Bid submission email: [email protected].
• General contact number (from POPIA footer): +27 (0) 12 367 6000.
• Service delivery address: South African Weather Service, 1263 Heuwel Road, Centurion, 0157.

• Submit the completed RFQ response electronically to [email protected] before 17 March 2026 @ 11:00.
• Use the official SBD forms provided (e.g., SBD 3.3 Pricing Schedule, SBD 4 Bidder’s Declaration, SBD 6.1 Preference Points Claim Form) – do not re‑type the forms.
• Initialise every page of the bid and sign where required.
• Late submissions will be rejected; ensure the email is sent before the deadline.
• All required annexures (A–H, Preference Points Claim, POPIA consent) must be attached.
• Failure to provide complete standard bidding documents, tax compliance proof, or B‑BBEE verification may lead to disqualification.

• Evaluation occurs in three phases:

1. SCM Administrative Requirements – completeness and correctness of all required documents (CSD registration, tax compliance, B‑BBEE certificate, signed SBD forms). Non‑compliant bids are rejected.

2. Functional Evaluation – weighted scoring (total 100 points):

• Proposed methodology & technical approach (max 20 pts)
• Detailed work plan & deliverables (max 20 pts)
• Expertise & qualifications of key personnel (max 30 pts)
• Relevant experience & track record (max 30 pts)
• References (max 10 pts)
• Bidders must achieve at least 70 % to proceed to the next phase.

3. Price and Specific Goals – preference point system (80/20):

• Price (max 80 pts) – lowest acceptable price scores highest points.
• Specific goals (max 20 pts) – claimable via Annexure F with supporting evidence.
• The bidder with the highest combined score (functional + price + specific goals) is awarded the contract.

Scope of work:

1. Develop research tools, methodology, sampling framework (including LSM, geographic distribution, stakeholder groups) for a nationwide stakeholder perception survey covering all 9 provinces.

2. Conduct the survey focusing on relevance, accessibility, timeliness, accuracy, reliability, packaging, ambiguity, user‑friendliness, value for money, brand awareness, professionalism and advocacy.

3. Include specific focus on Disaster Risk Reduction, people with disabilities and regional representation.

4. Provide proof of prior experience in similar perception surveys (previous reports).

5. Establish a work plan in consultation with SAWS, utilise 2023 survey results as benchmark, and submit a detailed electronic and printed report with recommendations.

6. Service provider must have approved operational premises and relevant accreditation; SAWS may conduct a site visit for due diligence.

• All prices must be quoted in South African Rand, inclusive of VAT.
• Provide a ceiling price for the entire project and a cost breakdown (pricing schedule Annexure G).
• Indicate whether rates are firm for the full project period; if not, specify the adjustment basis (e.g., CPI).
• Payment terms: invoices payable within 30 days of receipt.
• SAWS may request audited financial statements and proof of subcontracting arrangements before award.
• No specific bond or guarantee is mentioned in the document.

• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; CSD registration number required if no PIN.
• Central Supplier Database (CSD) registration is mandatory.
• B‑BBEE: submit valid B‑BBEE certificate and sworn affidavit for any preference points claimed (minimum level 1).
• Provide proof of registration with the Companies and Intellectual Property Commission (CIPC) and any professional licences required for survey work.
• Foreign suppliers must complete the Annexure A questionnaire and may need SARs confirmation of tax obligations.
• No bidders employed by the state or with state‑related directors are eligible.
• POPIA consent form (Annexure I) must be signed and submitted.