Request for quotation (RFQ) for the appointment of a service provider for otn installation, configuration and maintenance training for telecoms department, gauteng region

{"closingDate":"16 July 2026","closingTime":"10:00 am","briefingSession":"{"date":null,"time":null,"venue":"tendance","is_compulsory":false}"}

and has / have acquainted himself / themselves with the Contract, Project Specification / Special

carrying out of the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at ________________________________________________

on this _________________ day of ___________________________

Duly authorised signatory(ies) witnesses

1. ___________________________________ 1. __________________________
2. ___________________________________ 2. __________________________
3. ___________________________________ 3. __________________________

{"name":"Tel: 011 085 7060","email":"[email protected]","phone":"011 085 7060","department":", GAUTENG REGION","address":"LATION,"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Bidders are urged to ensure that these documents are returned with the quotation based on the consequences of non-submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their Quotations. Request For Quotation SCM_2024 SECTION 3

Bid response documents may be deposited in the bid box situated at (street address):

on or before closing date and time. No late RFQ will be accepted. No email or Fax will be accepted.

Bid response documents shall be addressed as follows:

Bid response documents may be deposited in the bid box situated at (street address):

RFQ must hand delivered to Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein

on or before closing date and time. No late RFQ will be accepted. No email or Fax will be accepted.

Bidding procedure enquiries may be directed to

CONTACT PERSON Khuthadzo Tshikhudo

Telephone number 011 085 7060

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance status tax compliance

System pin: or central supplier

DATABASE No: MAAA.................

2.1 ARE YOU THE Yes No

ACCREDITED Yes No 2.2 ARE YOU A FOREIGN BASED

Representative in south supplier for the goods /services

Africa for the goods /works offered? [If yes, answer the

/Services /works [if yes enclose proof] questionnaire below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Request For Quotation SCM_2024

Part b: terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

1.3. Prescribed in the bid document.

1.4. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

PRASA to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Nb:

• Quotation(s) must be addressed to PRASA before the closing date and time shown above.
• PRASA General Conditions of Purchase shall apply.

Request For Quotation SCM_2024

Section 2

Notice to bidders

1. Responses to RFQ

Responses to this RFQ [Quotations] must not include documents or reference relating to any other quotation

or proposal. Any additional conditions must be embodied in an accompanying letter.

Proposals must reach PRASA before the closing hour on the date shown on SBD1 above and must be

enclosed in a sealed envelope.

2 communication

Bidder/s are warned that a response will be liable for disqualification should any attempt be made either

directly or indirectly to canvass any SCM Officer(s) or PRASA employee in respect of this RFQ between the

closing date and the date of the award of the business.

3 bidders complaints process

Bidders are advised utilize this email address ([email protected]) for lodging of complaints to

PRASA in relation to this bid process. The following minimum information about the bidder must be

included in the complaint:

3.1.1 Bid/Tender Description;

3.1.2 Bid/Tender Reference Number;

3.1.3 Closing date of Bid/Tender;

3.1.4 Supplier Name;

3.1.5 Supplier Contact details; and

3.1.6 The detailed compliant.

4 legal compliance

The successful Bidder shall be in full and complete compliance with any and all applicable national and local

laws and regulations.

5 changes to quotations

Changes by the Bidder to its submission will not be considered after the closing date and time.

• Non–compliance or non-

submission = 0 Points.

NB: Complete Item by Item

Compliance Sheet

The score will be based on successfully (N.B. Provide for each successfully

completed project/s in the following executed and completed similar projects.

sequence: Copy of an appointment

1: Zero (0) Similar Projects/non-

letter/s (on company letterhead),

submission/incomplete submission= description of the project/ Purchase

order, Client name, Client. Contact 0

Organizational (i.e., email and office number), 2: 1 Similar project = 10 points

Project start date, project end date, Experience 50 extension of time where applicable, 3: 2 Similar projects =20 points

and contract value inclusive of VAT. 4: 3 Similar projects= 30 points

Furthermore, attach a completion 5: 4 Similar projects = 40 points

certificate signed by the client or a 6: 5 and above Similar projects= 50

letter from the client confirming the

points successful completion of the

project.)

3 Stage 3- Price and Specific Goals Evaluation.

1. Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders :

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

1.1 To equip PRASA Telecoms Technicians with in-depth theoretical knowledge and practical

skills for the installation, configuration, operation, and maintenance of OTN systems.

1.2 The training must cover MPLS-TP Technology on both modular aggregated nodes and

integrated nodes to prepare learners to manage OTN systems in various operational

environments.

2. Scope of Training:

2.1 Introduction to OTN

2.1.1 Evolution from SDH/SONET Technology to MPLS-TP.

2.1.2 Limits and methods of measurement of radio disturbance characteristics of

Information.

2.1.3 Technology Equipment Industry standards and safety regulations

2.2 System Components

2.2.1 Modular aggregated nodes and Integrated nodes.

2.2.2 Node Support Module.

2.2.3 Central Switching Module.

2.2.4 Interface Module.

2.2.5 Power Supply Unit.

2.2.6 TXCare Management system.

2.3 System Design & Planning

2.3.1 Site assessment.

2.3.2 Prepare housing location for the OTN.

2.3.3 Plan Required services (CCTV, Telecontrol, PA system etc).

2.3.4 Design Network Topology.

2.3.5 Traffic Bandwidth calculation.

2.4 Installation and Setup

2.4.1 Unpacking and Checking the Supplied Goods.

Request For Quotation SCM_2024

2.4.2 Preparing the Rack.

2.4.3 Node Support brackets.

2.4.4 Preparing Power requirements.

2.4.5 Fibre Installation.

2.4.6 Grounding.

2.4.7 Allow 132mm free space below and above the node for ventilation.

2.5 Software and Configuration

2.5.1 Prepare TxCare PC and Connect to OTN Node.

2.5.2 Install TxCare software.

2.5.3 Setup TxCare dashboard.

2.5.4 Discover and Approve the XTran Network Topology.

2.5.5 Error! Reference source not found.

2.6 Troubleshooting and Maintenance

2.6.1 Diagnosing network alarms.

2.6.2 Regular maintenance schedules.

2.6.3 Replacing faulty equipment

2.7 Cybersecurity and Access Management

2.7.1 Password management and encryption

2.7.2 User roles and access logs

2.7.3 Protecting systems from unauthorized access

3. Training Requirements

3.1 Training Must be conducted by a registered and accredited training provider.

3.2 The trainer must be experienced and certified in OTN systems.

3.3 Combination of classroom theory and hands-on practical sessions

3.4 Real-world equipment and simulation scenarios must be used

3.5 A learner manual or training guide must be provided

3.6 Lunch for trainees.

4 Learning Outcomes

4.1 Upon completion, the trainee will be able to:

4.1.1 Understand the components and functions of OTN systems.

4.1.2 Plan and design OTN layouts based on site requirements.

4.1.3 Installation of the Nodes on sites and cabling.

4.1.4 Configure system settings, networks, and remote access.

4.1.5 Maintain and troubleshoot OTN systems effectively.

4.1.6 Integrate OTN with other services.

Request For Quotation SCM_2024

4.1.7 Demonstrate hands-on skills through practical application.

5 Assessment and Certification

5.1 Theoretical Test: Minimum pass mark of 80%

5.2 Practical Evaluation: On-site or simulated environment

5.3 Final evaluation by the accredited trainer or external assessor

5.4 Certificate of Competence issued to all successful participants, specifying:

5.4.1 Name of the trainee

5.4.2 Trainer institution

5.4.3 Topics covered

5.4.4 Accreditation number of the trainer/institution

5.4.5 Date of issue

Request For Quotation SCM_2024

Compliance Specification Sheet: for Comprehensive OTN Training

Installation and Maintenance for Telecoms Department, Gauteng

Region

Name of the Bidder: ...............................................................

Tender Number: .....................................................................

Compliance specification sheet annexure 1

1 specifications of the work or products or services required

PRASA’S Evaluation

No. Specification Description Compliance Response:

(Yes/No)

Scope of Training

Training Requirements 2.

Learning Outcomes 3.

Assessment and Certification 4.

The score will be based on successfully (N.B. Provide for each successfully

completed project/s in the following executed and completed similar projects.

sequence: Copy of an appointment

1: Zero (0) Similar Projects/non-

letter/s (on company letterhead),

submission/incomplete submission= description of the project/ Purchase

order, Client name, Client. Contact 0

Organizational (i.e., email and office number), 2: 1 Similar project = 10 points

Project start date, project end date, Experience 50 extension of time where applicable, 3: 2 Similar projects =20 points

and contract value inclusive of VAT. 4: 3 Similar projects= 30 points

Furthermore, attach a completion 5: 4 Similar projects = 40 points

certificate signed by the client or a 6: 5 and above Similar projects= 50

letter from the client confirming the

points successful completion of the

project.)

3 Stage 3- Price and Specific Goals Evaluation.

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to the highest

scoring bidder unless there is an objective criteria that justify the award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

Request For Quotation SCM_2024

4.3 PRASA may award a bid to a bidder that did not score the highest points under the following

circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders. Prasa shall

take into account the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the preceding financial

years;

ii. the capacity of the highest scoring bidder(s) despite the previous appointments;

iii. the value and scope of the bid(s) already awarded to the highest scoring bidder(s);

iv. the materiality of the price difference between the highest scoring bidder and other bidders;

and

v. whether the goods, services or works are of a specialised nature.

3.1 Training Must be conducted by a registered and accredited training provider.

3.2 The trainer must be experienced and certified in OTN systems.

3.3 Combination of classroom theory and hands-on practical sessions

3.4 Real-world equipment and simulation scenarios must be used

3.5 A learner manual or training guide must be provided

3.6 Lunch for trainees.

may not award the contract to the Bidder. PRASA may:

9 Negotiate a market-related price with the Bidder scoring the highest points;

the second highest points;

market-related price with the Bidder scoring the third highest points;

cancel the RFQ.

Tax compliance

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CENTRAL SUPPLIER DATABASE No: MAAA

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which has

National Treasury e-Tender Publication Portal, (www.etenders.gov.za), on CIDB website for

a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their

Bidders are to comply with the following requirements and failure to comply may lead to disqualification.

Completed BOQ / Pricing Schedule - Section 10 of this RFQ

a Quotation in response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: Request For Quotation SCM_2024

2. Formula for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis

requested to do so, PRASA reserves the right to award the business to the next highest ranked bidder

provided that he/she/it is still prepared to provide the required goods at the quoted price.

or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are invited

and accepted from prospective bidders listed on the CSD. Business may not be awarded to a bidder who

has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on

the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify that

we understand that where it is found that we have made a false declaration or statement in this bid, PRASA

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2 of

the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and Related

Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

Request For Quotation SCM_2024

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4 ABOVE IS

2.1.3 Technology Equipment Industry standards and safety regulations

2.2 System Components

2.2.1 Modular aggregated nodes and Integrated nodes.

2.2.2 Node Support Module.

2.2.3 Central Switching Module.

2.2.4 Interface Module.

2.2.5 Power Supply Unit.

2.2.6 TXCare Management system.

2.3 System Design & Planning

2.3.1 Site assessment.

2.3.2 Prepare housing location for the OTN.

2.3.3 Plan Required services (CCTV, Telecontrol, PA system etc).

2.3.4 Design Network Topology.

2.3.5 Traffic Bandwidth calculation.

2.4 Installation and Setup

2.4.1 Unpacking and Checking the Supplied Goods.

Request For Quotation SCM_2024

2.4.2 Preparing the Rack.

2.4.3 Node Support brackets.

2.4.4 Preparing Power requirements.

2.4.5 Fibre Installation.

2.4.6 Grounding.

2.4.7 Allow 132mm free space below and above the node for ventilation.

2.5 Software and Configuration

2.5.1 Prepare TxCare PC and Connect to OTN Node.

2.5.2 Install TxCare software.

2.5.3 Setup TxCare dashboard.

2.5.4 Discover and Approve the XTran Network Topology.

2.5.5 Error! Reference source not found.

2.6 Troubleshooting and Maintenance

2.6.1 Diagnosing network alarms.

2.6.2 Regular maintenance schedules.

2.6.3 Replacing faulty equipment

2.7 Cybersecurity and Access Management

2.7.1 Password management and encryption

2.7.2 User roles and access logs

2.7.3 Protecting systems from unauthorized access

5.1 Theoretical Test: Minimum pass mark of 80%

5.2 Practical Evaluation: On-site or simulated environment

5.3 Final evaluation by the accredited trainer or external assessor

5.4 Certificate of Competence issued to all successful participants, specifying:

5.4.1 Name of the trainee

5.4.2 Trainer institution

5.4.3 Topics covered

5.4.4 Accreditation number of the trainer/institution

5.4.5 Date of issue

Request For Quotation SCM_2024

Compliance Specification Sheet: for Comprehensive OTN Training

Name of the Bidder: ...............................................................

Tender Number: .....................................................................

Compliance specification sheet annexure 1

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the items

are in accordance with PRASA’s requirements, and fit for the purpose for which they are intended, and will

remain free from defects for a period of one year (unless another period is stated in the Order) from

acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and expenses

arising in connection therewith arising from the negligence, infringement of intellectual or legal rights or

breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the Supplier’s

defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising out

of infringement by the Supplier of the rights of others, except an infringement which arose out of the use by

the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting arrangement with

PRASA’s prior approval. The contract will be concluded between the successful Bidder and PRASA,

therefore, the successful Bidder and not the sub-contractor will be held liable for performance in terms of

its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit to

the non-exclusive jurisdiction of the South African courts.

Request For Quotation SCM_2024

Section 6

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the

Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers,

that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Request For Quotation SCM_2024

........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or Prominent

Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial owners /

shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person, official or entity,

provided there are objective factors that justify the conclusion of such business relationship, and the

decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the

nature of the exposure, term of the office and description of activities relating to exposure, in table

below.

Name of PEP/PIP & Nature of Term of the office Description of activities relating to

the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify that

we understand that where it is found that we have made a false declaration or statement in this bid, PRASA

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2 of

the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and Related

Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

Persons and Related Parties.

Request For Quotation SCM_2024

may disqualify our bid or terminate a contract we may have with PRASA where we are successful in this

tender.

Signature Date

Position Name of bidder

6.1 PRASA may appoint a bidder other than the successful bidder under the following instances:

(i) When a successful bidder, after having been informed of the acceptance of its Bid,

fails to sign a contract within a prescribe period of time e.g. 14 (fourteen) days after

being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or

guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of

business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not

agreed upon.

6.2 PRASA will only award a bid to a bidder other than the highest scoring bidder provided that

such bid is still within the bid validity period.

6.3 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the third

ranked bidder.

Request For Quotation SCM_2024

Section 4

arising in connection therewith arising from the negligence, infringement of intellectual or legal rights or

breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the Supplier’s

defective design, materials or workmanship.

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

Request For Quotation SCM_2024

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Request For Quotation SCM_2024

Section 8

Part b: terms and conditions for bidding

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

1.3. Prescribed in the bid document.

1.4. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

1 Stage 1 Compliance Evaluation

Bidders are to comply with the following requirements and failure to comply may lead to disqualification.

1.1 Stage 1A – Mandatory Requirements

If you do not submit the following mandatory documents/requirements, your bid will be automatically

disqualified. Bidders are further required to confirm submission of these documents by so indicating [Yes or

No] in the table below:

Only bidders who comply with stage 1A will be evaluated further.

Submitted

No. Description of requirement (Yes or No)

a) Completed Pricing and Delivery Schedule Form – Section 4 of this RFQ.

Completed BOQ / Pricing Schedule - Section 10 of this RFQ

b) NB: Prasa will notify the bidders of any arithmetic errors or omission

identified on BOQ to obtain clarity.

The company must comply with ISO/IEC/IEEE 8802-3 standard and c)

Accredited for MPLS-TP training. Submit accreditation certificate.

1.2 Stage 1B –Other Mandatory Requirements

If you do not submit the following other mandatory documents/requirements, PRASA may request the bidder

to submit the information within three (3) working days. Should this information not be provided, your bid

proposal will be disqualified. Bidders are further required to confirm submission of these documents by so

indicating [Yes or No] in the table below:

No. Description of requirement SUBMITTED

(Yes or No)

a) Submission of Signed and Completed RFQ Document and Standard Bid

Documents (SBD) Forms

b) Letter of Good Standing: COIDA.

c) Supply of valid SARS Pin

d) Completion of ALL RFQ documentation (includes ALL declarations)

e) Joint Venture, Consortium Agreement or Partnering Agreement/ Subcontract

Agreement signed by all parties. The agreement should indicate the leading

bidder where applicable.

f CSD supplier registration number

2 Stage 2 Technical / Functionality Requirements

Scoring of Functionality:

The minimum threshold for the Technical/functionality criteria is (60%) and bidders who score below this

minimum will not be considered for further evaluation in terms of price and Specific Goals.

Request For Quotation SCM_2024

Criteria indicator weight scores

• 100% Compliance with technical

Compliance to specification specifications = 50 points

• 100% Compliance with technical 50
• Non – compliance or non-submission = Compliance 0 Points

to specifications = 50 points.

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3. Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points

Supporting evidence claimed (80/20

for meeting preferential Number of points system)

The specific goals procurement targets allocated (To be completed

allocated points in (bidder to provider the (80/20 system) by the tenderer)

terms of this tender below supporting (To be completed by

evidence to claim the organ of state)

allocated points for

each specific goal)

Black Women owned Certified copy of ID 10

Documents of the Owners

EME or QSE 51% Audited Annual Financial/ 10

Black Owned B-BBEE Certificate/

Affidavit

4. Objective criteria

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to the highest

scoring bidder unless there is an objective criteria that justify the award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

Request For Quotation SCM_2024

4.3 PRASA may award a bid to a bidder that did not score the highest points under the following

circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders. Prasa shall

take into account the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the preceding financial

years;

ii. the capacity of the highest scoring bidder(s) despite the previous appointments;

iii. the value and scope of the bid(s) already awarded to the highest scoring bidder(s);

iv. the materiality of the price difference between the highest scoring bidder and other bidders;

and

v. whether the goods, services or works are of a specialised nature.

5. Splitting of awards

5.1 PRASA reserves the right to split the award of this bid to more than one service provider,

provided that the nature of the services or goods or works to be provided are capable of

being split to more than one service provider.

6. Appointments other than the successful bidder

6.1 PRASA may appoint a bidder other than the successful bidder under the following instances:

(i) When a successful bidder, after having been informed of the acceptance of its Bid,

fails to sign a contract within a prescribe period of time e.g. 14 (fourteen) days after

being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or

guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of

business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not

agreed upon.

6.2 PRASA will only award a bid to a bidder other than the highest scoring bidder provided that

such bid is still within the bid validity period.

6.3 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the third

ranked bidder.

Request For Quotation SCM_2024

Section 4

Pricing and delivery schedule

(Failure to completed and provide these Mandatory Returnable forms at the Closing Date and time of this RFQ will result in a bidder ’s

disqualification)

Bidders are required to complete the attached Pricing Schedule

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price

discount(s) in the final evaluation stage on an unconditional basis.

8 Bidders are to note that if price offered by the highest scoring bidder is not market related, PRASA

may not award the contract to the Bidder. PRASA may:

9 Negotiate a market-related price with the Bidder scoring the highest points;

10 If that Bidder does not agree to a market-related price, negotiate a market-related price with the Bidder scoring

the second highest points;

11 If the Bidder scoring the second highest points does not agree to a market-related price, negotiate a

market-related price with the Bidder scoring the third highest points;

12 If a market-related price is not agreed with the Bidder scoring the third highest points, PRASA must

cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of

Bidding Entity) of __________________________________________________________________

____________________________________________________ code __________ (Full address)

conducting business under the style or title of: _____________________________ represented by:

_____________________________ in my capacity as:____________________________________

being duly authorised, hereby offer to undertake and complete the above-mentioned work/services at the

prices quoted in the bills of quantities / schedule of quantities or, where these do not form part of the

contract, at a lumpsum, of R _____________________________________ (amount in numbers);

_________________________________________________________(amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be affected within ............. working days from date of order. (To be completed by Service

provider)

Request For Quotation SCM_2024

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding anything

to the contrary in any document issued or sent by the Supplier, these conditions apply except as expressly

agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions of

purchase are subject to such further special conditions as may be prescribed in writing by PRASA in the

order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment,

which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is used

to convert from this currency to South African Rand. Payment to the Supplier in this currency other than

South African Rand, does not exceed the amounts stated in the order/contract. PRASA pays for the item

within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late

deliveries or late completion of the items may be subject to a penalty if this is imposed in the order/contract.

No payment is made if the Supplier does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of the

destination in accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note

specifying the means of transport, weight, number of volume as appropriate and the point and date of

dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical after dispatch of the

items, and states on all communications in respect of the order the order number and code number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or

return to the Supplier.

Request For Quotation SCM_2024

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to PRASA

when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part of

the items by giving written notice to the Supplier specifying the reason for rejection and whether and within

what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk

and expense. Any money paid to the Supplier in respect of the items not replaced within the time required,

together with the costs of returning rejected items to the Supplier and obtaining replacement items from a

third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2 Formulae for disposal or leasing of state assets and income generating

Procurement

Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Request For Quotation SCM_2024

4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of this

tender the tenderer will be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that,

if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must,

in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and

80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points

Supporting evidence claimed (80/20

for meeting preferential Number of points system)

The specific goals procurement targets allocated (To be completed

allocated points in (bidder to provider the (80/20 system) by the tenderer)

terms of this tender below supporting (To be completed by

evidence to claim the organ of state)

allocated points for

each specific goal)

Black Women owned Certified copy of ID 10

Documents of the Owners

EME or QSE 51% Audited Annual Financial/ 10

Black Owned B-BBEE Certificate/

Affidavit

Declaration with regard to company/firm

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

Request For Quotation SCM_2024

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Request For Quotation SCM_2024

Section 8

Certificate of attendance of compulsory RFQ briefing / n/a

Request number: N/A

Request for

N/a

Proposal:

Attendance

This is to certify that _____________________________________ has / have today attended the site

inspection / RFQ briefing session to which this enquiry relates.

THUS DONE and SIGNED at ________________________________________________ on this

_________________ day of ___________________________

for / on behalf of PRASA Designation

Acknowledgement

This is to certify that the Bidder attended the above mentioned briefing session/ site inspection

and has / have acquainted himself / themselves with the Contract, Project Specification / Special

Conditions, Specifications and / or Bills of Quantities / Schedule of Quantities / Schedule of

Prices, together with the drawings enumerated therein, as laid down by the PRASA for the

carrying out of the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at ________________________________________________

on this _________________ day of ___________________________

Duly authorised signatory(ies) witnesses

1. ___________________________________ 1. __________________________

2. ___________________________________ 2. __________________________

3. ___________________________________ 3. __________________________

Request For Quotation SCM_2024

Section 9

Specification/scope of work

Training Specification for OTN Installation, Configuration and Maintenance

for Telecoms Department, Gauteng Region