Custom process engineering of trolley and trays 316 stainless steel

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• All bidders MUST register their company (in advance) on the NEW OBP's E- Procurement portal, the link can be found on the official OBP website under supply chain.
• Once bidders account registration is approved by the OBP Supply Chain, login credentials will be supplied, whereby bidders will be able to login and apply for opportunities.
• All open opportunities will reflect on the portal for bidders to part take in.
• All required company documents, proposed submissions or additional requirements MUST be uploaded wit you bid application.

Evaluation of Price and Preference

All Bids will be evaluated on a points system based on weighted average score for Price and

Preference as per Preferential Procurement Framework Act of 2000 (Act ).

Preference Point allocation – 80/20

Price / Preference Weighting percentage

Preference: 20%

OBP Onderstepoort Biological Points Evidence required Yes/No

Products will award preference

points as follows: Specific Goal

Total points 20

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

OBP invites suitably qualified and experienced service providers to submit quotations

for the design, detail engineering, fabrication, testing, delivery and commissioning of

stainless steel product trolleys for use within a pharmaceutical Good Manufacturing

Practice (GMP) production environment.

The successful bidder shall be responsible for conducting a mandatory site inspection,

developing detailed manufacturing drawings, obtaining approval prior to manufacture,

fabricating the trolleys, conducting quality inspections, and delivering the completed

units to site.

Project objective

The objective of this project is to procure GMP-compliant product trolleys

manufactured from 316 stainless steel for the safe transportation of pharmaceutical

products, components and materials within controlled manufacturing areas.

The trolleys shall be:

• Hygienic and easy to clean.

• Corrosion resistant.

• Free from crevices and contamination traps.

• Suitable for frequent wash-down.

• Designed to GMP principles.

• Ergonomically designed for operator use.

• Robust enough for continuous industrial service.

Mandatory site inspection

A compulsory site inspection shall be conducted before issuing of any purchase order

The purpose of the site inspection is to:

• Assess production area access constraints.

• Confirm dimensions.

• Assess floor conditions.

• Assess operational requirements.

• Confirm load requirements.

• Confirm ergonomic requirements.

• Understand GMP requirements.

• Verify movement routes and door clearances.

Failure to attend the site inspection may result in disqualification.

The scope shall include:

Design:

The successful bidder shall:

• Conduct physical measurements.

• Develop a fit-for-purpose trolley design.

• Ensure GMP compliance.

• Ensure operator ergonomics.

• Ensure structural integrity.

• Incorporate easy cleaning features.

• Eliminate contamination traps.

Engineering Drawings

Supplier shall provide:

• Fabrication Drawings

• Assembly Drawings

• Material Specifications

• Welding Details

• Surface Finish Details

• Load Rating Calculations

Drawings shall be submitted for approval before fabrication.

No fabrication shall commence without written approval.

Fabrication

Fabrication shall include:

• Procurement of all materials.

• Cutting.

• Forming.

• Welding.

• Grinding.

• Surface finishing.

• Assembly.

• Inspection.

• Factory Acceptance Testing.

Delivery

Supplier shall:

• Deliver units to site.

• Offload safely.

• Provide handling equipment.

• Ensure no damage during transportation.

Documentation

Supplier shall provide:

• Material Certificates.

• Stainless Steel Certificates.

• Welding Procedure Specifications (WPS).

• Dimensional Inspection Reports.

• Operating and Maintenance Manual.

• Warranty Documentation.

• Procurement of all materials.
• Cutting.
• Forming.
• Welding.
• Grinding.
• Surface finishing.
• Assembly.
• Inspection.
• Factory Acceptance Testing.

for the design, detail engineering, fabrication, testing, delivery and commissioning of

stainless steel product trolleys for use within a pharmaceutical Good Manufacturing

Practice (GMP) production environment.

developing detailed manufacturing drawings, obtaining approval prior to manufacture,

fabricating the trolleys, conducting quality inspections, and delivering the completed

units to site.

• Procurement of all materials.

• Cutting.

• Forming.

• Welding.

• Grinding.

• Surface finishing.

• Assembly.

• Inspection.

• Factory Acceptance Testing.

Payment Terms: Payment terms: 30 days after statement

• Bidders must be registered on CSD (Central Supplier Data Base National Treasury) and be tax

complaint

DOC NO.: PM-ME-002-F001 (EDITION 05) of 1

• Government Procurement: all quotations of goods and services are subject to the General conditions of

Contract July 2010

I agree that the offer herein shall remain bind

Material: All product-contact and exposed surfaces shall be

Stainless Steel Grade 316.

Food-grade quality.

Suitable for pharmaceutical use.

Corrosion resistant. No mild steel components shall be exposed. Surface Finish The finished trolley shall have

Smooth finish.

No sharp edges.

No crevices.

No undercut welds. Welding Requirements All welding shall

Be continuous.

Be fully dressed.

Be free of porosity.

Be free of inclusions.

Be free of weld spatter. No stitch welding permitted on exposed surfaces. All welds shall be ground smooth and blended. Hygienic Design Requirements The trolley design shall

Prevent bacterial growth.

Allow complete cleaning access.

Avoid hollow open-ended sections. All tube ends shall be fully sealed. Identification Each trolley shall be permanently marked with

Equipment Number.

Manufacturer Name.

Date of Manufacture.

Safe Working Load.

Serial Number. Marking shall be stainless steel engraved plates. GMP REQUIREMENTS The trolley shall comply with

Current GMP requirements.

Pharmaceutical industry best practices.

Hygienic design principles.

Cleaning validation requirements. The trolley shall be suitable for use in

Production areas.

Packaging areas.

Material handling areas.

Controlled manufacturing environments.

Points Allocation: 90 points

B-BBEE Details: Letters

• must be signed with contact details). Must be a minimum of 2 provided

Evaluation of Price and Preference

All Bids will be evaluated on a points system based on weighted average score for Price and

Preference as per Preferential Procurement Framework Act of 2000 (Act ).

Preference Point allocation – 80/20

Price / Preference Weighting percentage

Preference: 20%

Price: 80 %

Total must equal: 100%

OBP Onderstepoort Biological Points Evidence required Yes/No

Products will award preference

points as follows: Specific Goal

Historically disadvantaged by unfair 10 A valid BBBEE Certificate showing at least

discrimination on the basis of Race 51% black ownership

Historically disadvantaged by unfair 8 A valid BBBEE Certificate showing at least

discrimination on the basis of Gender 30% women ownership

(women)

Historically disadvantaged by unfair 2 A doctor’s note confirming disability,

discrimination on the basis of disability confirmation of disability from the

Department of Labour, BEE certificate or

equivalent confirmation.

Total points 20

NB: Please note that if any of the above requirements is not submitted with the quote it will

be an immediate disqualification.

DOC NO.: PM-ME-002-F001 (EDITION 05) of 1

To appoint a supplierto provide the following item/s or service as per

Scope below.

Quantity Product/Item Code Specification

1 EA documentation Documentation

Supplier shall provide:

• Material Certificates.
• Stainless Steel Certificates.
• Welding Procedure Specifications (WPS).
• Dimensional Inspection Reports.
• Operating and Maintenance Manual.
• Warranty Documentation.

1 EA delivery Delivery

Supplier shall:

• Deliver units to site.
• Offload safely.
• Provide handling equipment.
• Ensure no damage during transpo

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

Minimum warranty period:

• Twelve (12) months from commissioning.

Warranty shall cover:

• Fabrication defects.

• Structural defects.

• Material defects.

RFQ submission requirements

The quotation shall include:

Technical Submission

• Proposed design concept.

• Material specifications.

• Surface finish specifications.

• Load rating.

• Delivery period.

• Previous project references.

• Manufacturing methodology.

Commercial Submission

• Design cost.

• Drawing cost.

• Fabrication cost.

• Delivery cost.

• Commissioning cost.

• Total project cost.

• Material Certificates.
• Stainless Steel Certificates.
• Welding Procedure Specifications (WPS).
• Dimensional Inspection Reports.
• Operating and Maintenance Manual.
• Warranty Documentation.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

of 5

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Request for quotation (RFQ): design, detail drawing, fabrication,

• Material Certificates.

• Stainless Steel Certificates.

• Welding Procedure Specifications (WPS).

• Dimensional Inspection Reports.

• Operating and Maintenance Manual.

• Warranty Documentation.

Technical requirements

• Production areas.

• Packaging areas.

• Material handling areas.

• Controlled manufacturing environments.

8. Warranty

• OBP reserves the right to cancel or re-advertise RFQ's (Request for quotes).

Kindly provide the quotation for the following: RFQ/OBP093/2026/27 the past 24 months (stamped/signed Invoices or Delivery note or Reference Letters - must be signed with contact details). Must be a minimum of 2 provided

PRIVATE BAG X7, ONDERSTEPOORT 0110 From: Supply Chain Department To: Date: Jul 03 2026 Supplier: Ms. Mr, Dr.................................................... . Tel: 012 522 1500 Tel: Fax: N/A Fax: Email: [email protected] Email: