5-Year preventative & corrective maintenance of mv/lv power reticulation at upington international airport

Returnable Documents: The bidder must submit a completed Form of Offer and Acceptance (C1.1) with the offered total of Prices exclusive of VAT, VAT at 15%, and total inclusive of VAT. The bidder must sign and date the offer. The employer may accept by signing the acceptance part and returning one copy before the end of the validity period. After acceptance, the contractor must within two weeks contact the employer's agent to arrange delivery of any bonds, guarantees, proof of insurance, and other required documentation. Failure to fulfil these obligations constitutes repudiation. The bidder has five working days after receipt of the agreement to notify the employer in writing of any reasons not to accept, otherwise it becomes binding.

Contractor must be a registered legal entity in South Africa with a valid VAT number. Must have the financial and technical capacity to perform the 5-year service. Must provide proof of required insurance (aviation liability) before work starts and annually. Must be in good standing with the Compensation Fund or a licensed insurer for COID Act compliance. Must sign the Occupational Health and Safety Agreement (Section 37(2) of OHS Act). No specific B-BBEE level is stated in the provided excerpts, but general South African procurement rules may apply.

Scope: Preventative and corrective maintenance of the power reticulation network (MV & LV) at Upington International Airport for a period of 5 years. Key activities include: Annual transformer maintenance and testing (oil sampling, thermal imaging, insulation resistance, etc.). Annual MV switchgear maintenance, calibration, and testing. Annual 400V switchgear maintenance and testing. Annual thermal imaging/infrared scanning of all MV and LV switchboards, transformers, DBs, and PFC panels. Ad hoc cable joints and pressure testing. Annual power factor correction maintenance. Ad hoc CoC issue and inspection. Annual calibration certificates. Corrective maintenance covers any non-scheduled work charged at specified labour rates. Contractor must provide key personnel: Artisan and Artisan's Assistant with qualifications and experience detailed in CVs appended to Resource Proposal. Working areas are defined in Service Information (C3).

Contractor must provide key personnel: Artisan and Artisan's Assistant. CVs detailing qualifications and experience relevant to the contract must be appended to Resource Proposal. Contractor must have experience in electrical maintenance and risk management (e.g., unavailability of spares, disruption due to faults, injuries from faulty equipment).

Quality requirements include: Annual transformer testing (oil sampling, thermal imaging, insulation resistance, etc.). Annual MV and 400V switchgear maintenance and testing. Annual thermal imaging/infrared scanning. Calibration certificates annually. CoC issue and inspection ad hoc. All work must be performed in accordance with Service Information and fit for intended purpose.

Pricing schedule includes: Part 1: Preventative maintenance with items such as safety file, airport permits, insurance, transformer testing, switchgear maintenance, cable joints, power factor correction, thermal imaging, CoC inspections, and calibration certificates. Part 2: Corrective maintenance labour rates for electrician, electrician's assistant, and OEM specialist (normal hours, after hours, Sundays/public holidays). Call-out fees per annum. Spares provisional sum R300,000 with mark-up structure. Contract value estimated over 5 years with 6% annual CPI escalation. All prices exclude VAT.

Pricing format: Option A - Priced contract with price list. Prices are derived from a list of items priced as lump sums or expected quantities multiplied by rates. The Price List (C2.2) includes items for preventative maintenance, call-outs/task orders, and spares. Bidders must provide accurate and complete pricing schedule. Contract value estimated over 5 years with annual CPI adjustments (6% illustrative). Payment terms: Assessment interval upon receipt of valid tax invoice; payments made within 30 days in South African Rand (ZAR). No performance bond or parent company guarantee required. Insurance: Contractor must provide aviation liability insurance cover (indemnity limit R100,000 for landside, R300,000 for airside) and submit proof annually. Labour rates include all personnel insurance, holidays, bonuses; no travel charges.

Legal and regulatory: Contract governed by South African law. Contractor must comply with Occupational Health and Safety Act (OHS Act) and Compensation for Occupational Injuries and Diseases Act (COID Act). A signed Occupational Health and Safety Agreement (C1.3) is required before work commences. Contractor must be in good standing with Compensation Fund or licensed insurer. Insurance requirements as per C1.5. Ethics: Contractor must not engage in corrupt practices and must comply with Prevention and Combating of Corrupt Activities Act. Confidentiality: Contractor must treat all contract information as confidential. Intellectual property: Contractor grants employer a royalty-free licence to use IP related to the service. B-BBEE, tax, CSD, CIDB, CIPC, or local content requirements are not explicitly stated in the extracted text.

Contractor must comply with Occupational Health and Safety Act (OHS Act) and Compensation for Occupational Injuries and Diseases Act (COID Act). A signed Occupational Health and Safety Agreement (C1.3) is mandatory before work starts. Contractor must perform baseline risk assessment, appoint competent persons, enforce safety discipline, provide PPE, report incidents, and prohibit alcohol on premises. Employer may stop unsafe work; this is not a compensation event. Contractor availability less than 80% for six consecutive months (contractor's fault) leads to termination.

Contract duration: 5 years after signing by ACSA. Starting date: upon signing of the contract by ACSA. Law: Republic of South Africa. Language: English. Dispute resolution: Option W1 adjudication; if parties cannot agree on adjudicator within 30 days, appointed by nominating body (Chairman of Johannesburg Advocates Bar Council). Tribunal: Arbitration under The Rules for the Conduct of Arbitrations 2013 Edition. Liability: Neither party liable for indirect or consequential loss. Contractor's liability for loss/damage to employer's property limited to total of losses incurred/repairs. Termination: Employer may terminate if contractor defaults and fails to remedy within 4 weeks of notification. Additional Z clauses cover ethics, confidentiality, intellectual property, step-in rights, and amendments to NEC3 conditions.