Procuring of the new franking machine with a three-year maintenance plan, post office subscription fee, and ink replacement

Returnable Documents: This SBD 6.1 Preference Points Claim Form must be completed and submitted with your tender. Failure to submit required proof or documentation to claim points for specific goals will be interpreted as not claiming those preference points.

The SBD 6.1 Preference Points Claim Form is a mandatory returnable document.

• You must complete:
• Company/firm name.
• Company registration number.
• Company type (select from list).
• Declaration and signature by an authorised representative.
• The declaration includes acknowledging that information is true, points are claimed correctly, and that fraudulent claims carry severe penalties including disqualification, contract cancellation, financial recovery, business restrictions, and criminal prosecution.

Open to all company types (Partnership/JV/Consortium, Sole Proprietorship, Close Corporation, Public Company, Personal Liability Company, (Pty) Ltd, Non-Profit, State Owned). Must be an Exempt Micro Enterprise (EME) or Qualifying Small Enterprise (QSE) to claim specific goals points. Must provide valid B-BBEE certification or sworn affidavit proving ownership percentages for claimed categories.

The tender is for the procurement of a new franking machine with a three-year maintenance plan, post office subscription fee, and ink replacement. The document provides definitions but no detailed technical specifications.

The tender requires completion of the SBD 6.1 Preference Points Claim Form.

• The form is used to claim preference points for specific B-BBEE goals.
• Points are available for Exempt Micro Enterprises (EMEs) or Qualifying Small Enterprises (QSEs) that are at least 51% owned by: black people (10 points), black women (5 points), youth (3 points), or persons with disabilities (2 points).
• You must provide company/firm details, registration number, and company type.
• A declaration must be signed, certifying the information is true and correct.
• The organ of state reserves the right to require documentary proof to substantiate any preference claim.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

Preference points are awarded for specific B-BBEE goals as per the Preferential Procurement Regulations 2022.

• Points are available for Exempt Micro Enterprises (EMEs) or Qualifying Small Enterprises (QSEs) that are at least 51% owned by:
• Black people: 10 points.
• Black women: 5 points.
• Youth: 3 points.
• Persons with disabilities: 2 points.
• You must indicate how you claim points for each applicable preference point system (80/20 or 90/10).
• Supporting proof/documentation must be submitted with your tender to claim these points.

The SBD 6.1 form includes a declaration that forms part of the contractual terms.

• You must provide company/firm name, registration number, and select company type.
• An authorised signatory must certify that the preference points claimed are true and correct.
• If awarded, you may be required to furnish documentary proof to support your claims.
• Fraudulent claims or failure to fulfil contract conditions can result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and claim for damages.
• Recommendation for restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

The tender uses a preferential procurement scoring system.

• Points are awarded for Price (maximum 80 points) and Specific Goals (maximum 20 points).
• The applicable preference point system (80/20 or 90/10) will be determined by the organ of state based on the tender's rand value, or may be determined after tenders are received using the lowest/highest acceptable tender.
• Price points are calculated using a formula: Ps = 80(1 - (Pt-Pmin)/Pmin) or Ps = 90(1 - (Pt-Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.
• For income-generating contracts, a different formula applies: Ps = 80(1 + (Pt-Pmax)/Pmax) or Ps = 90(1 + (Pt-Pmax)/Pmax), where Pmax is the highest acceptable tender price.
• Specific goals points are claimed based on B-BBEE status as per Table 1 in the SBD 6.1 form.

• The document references the Supply Chain Management department as the relevant point of contact.
• No specific contact person, email, phone number, or physical address is provided in this form.
• Bidders should consult the main tender document for detailed contact information.

• The Bidder's Disclosure (SBD4) is a mandatory returnable document that must be completed, signed, and submitted with the bid.
• Bidders must declare any state employment, relationships with procuring institution employees, and interests in other related enterprises.
• The declaration must be signed and dated by an authorized representative, including their position and full name.
• Failure to complete the disclosure truthfully and in full will result in automatic disqualification.
• No submission method, deadline, or additional returnable documents are specified in this form; refer to the main tender document for those details.

• The Bidder's Disclosure (SBD4) is a mandatory returnable document that must be submitted with the bid.
• It requires the bidder to answer YES/NO to three key declarations:

1. Whether the bidder or any controlling person is employed by the state; if yes, provide full names, identity numbers, and state institution names.
2. Whether the bidder or connected persons have a relationship with any employee of the procuring institution; if yes, provide particulars.
3. Whether the bidder or controlling persons have an interest in any other related enterprise; if yes, provide particulars.

• The bidder must then certify a series of statements covering:

• Understanding of the disclosure and consequences of false information.
• Independent bid preparation without collusion (joint ventures/consortia excluded).
• No communication with competitors on bid parameters.
• No disclosure of bid terms to competitors before opening/award.
• No improper communication with procuring institution officials.
• Awareness of penalties for restrictive practices under Competition Act and Prevention and Combating of Corrupt Activities Act.

• The form must be signed, dated, and include the signatory's position and name.
• Incomplete or false disclosure leads to automatic disqualification and potential legal action.

Any person (natural or juristic) may bid. However, bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. Bidders must not have directors/shareholders employed by the state without disclosure, must not have undisclosed relationships with RSR employees, and must not engage in collusive bidding practices. The actual technical and financial eligibility criteria for the franking machine procurement would be detailed in separate tender documents not included in this disclosure form.

• This document (SBD4) does not contain technical specifications for the franking machine, maintenance plan, post office subscription, or ink replacement.
• The current analysis for this section appears to contain the signature block from the Bidder's Disclosure form, which is a submission requirement rather than a technical specification.

• Bidders must not be listed on the National Treasury's Register for Tender Defaulters or the List of Restricted Suppliers; such listing leads to automatic disqualification.
• Compliance with the PFMA SCM Instruction on Preventing and Combating Abuse in the Supply Chain Management System is required.
• Bidders must declare any directors, trustees, shareholders, members, partners, or persons with controlling interest who are employed by the state, including their identity numbers and state institution names.
• Bidders must disclose any relationship with employees of the procuring institution (Railway Safety Regulator).
• Bidders must disclose any interest in other related enterprises, whether or not they are bidding for this contract.
• The declaration certifies that the bid was prepared independently, without collusion, and that bid terms were not disclosed to competitors before bid opening or award.
• Bidders acknowledge that false disclosure may result in bid rejection and further action under PFMA SCM Instruction and anti-corruption legislation.

• Bidders must declare that they have not engaged in any consultations, communications, agreements, or arrangements with competitors regarding the quality, quantity, specifications, prices, pricing methodologies, market allocation, bid submission intentions, or delivery particulars related to this tender.
• This anti-collusion declaration is a mandatory compliance requirement; violation may lead to disqualification and legal consequences.