This Tender Has Expired

Advertisement date: 03 February 2026.

Site visit (compulsory): 17 February 2026 @ 11:00, venue SANAS Offices, 303 Libertas Office Park, Highway Street, Equestria.

Closing date & time: 03 March 2026 @ 11:00 (bid box open 08:00–16:30, Mon‑Fri, excl. public holidays).

Bid opening: immediately after 11:00 on 03 March 2026.

Bid validity: proposals must remain valid for 120 working days from closing date (or 120 working days as stated in the document).

Contact person: Zanele Ngwenya

Phone: 012 740 8535

Email: [email protected]

Address for submission: SANAS, Libertas Office Park, corner Libertas & Highway Streets, Pretoria 0184.

• Bids must be hand‑delivered or couriered as original hard copies to SANAS offices (Libertas Office Park, corner Libertas & Highway Streets, Pretoria 0184) by 03 March 2026 @ 11:00. Late submissions are automatically disqualified.
• Submit ONE hard copy consisting of TWO sealed envelopes/folders: one labelled “Technical Proposal” and one labelled “Financial Proposal”.
• Include ONE USB stick containing the same technical and financial documents in electronic form.
• Cover page must show the bid reference number, description and supplier name.
• All Standard Bidding Documents (SBD 1, 4, 6.1, 7.2, 3.3 pricing schedule) must be completed in ink, signed and initialed on every page.
• Provide CSD (MAAA) registration number, Tax Compliance Status PIN and VAT registration details.
• No bids via fax, email, telegram, telex or any other electronic medium will be accepted.
• Bidders must declare they have read and understood the entire document on the last page.
• Failure to follow the two‑envelope/USB format or to include any pre‑qualifier documents results in immediate disqualification.

Stage 1 – Administrative compliance: check for two‑envelope submission, CSD registration, completed SBD forms, company registration, ID copies, tax compliance PIN, joint‑venture agreements (if applicable). Non‑compliant bidders are disqualified.

Stage 2 – Mandatory evaluation: submit CIDB Grade 4ME or higher and three reference letters (last 3 years) for PV solar installations.

Stage 3 – Functional evaluation: score out of 100 points; minimum 85 points required to proceed. Points awarded for company profile (15), system configuration drawing (30), detailed maintenance plan (25), team qualifications (30). Minimum thresholds apply.

Stage 4 – Price and specific goals: price points calculated using PPPFA 80/20 (value ≤ R50 m) or 90/10 (value > R50 m) formula; lowest acceptable bid scores 80 or 90 points, others prorated. Up to 20 preference points (or 10 if > R50 m) awarded for B‑BBEE specific goals. Total points = functional + price + preference; highest total wins.

Bidders must submit a valid B‑BBEE certificate or sworn affidavit to claim preference points.

Scope: supply, install and maintain a hybrid PV solar system (151.8 kWp DC, 150 kW AC) for 36 months, including battery storage (300 kWh) and integration with existing diesel generator.

Deliverables: PV modules (≈216 × 600 W), inverter (1 × 150 kW three‑phase), mounting structure (Kliplok flush‑mount), battery room with forced ventilation and fire‑suppression, electrical compliance certificate from a qualified master electrician, SSEG application to City of Tshwane, registration with NERSA, fire‑man switch as per municipal fire department, full system report and routine maintenance plan.

Roof constraints: Safintra Kliplok 700 Chromadek, live load ≥ 30 kg/m², module weight ≈ 15 kg/m², usable area ≈ 1500 m² (≈ 213 panels). Orientation north‑facing.

Regulatory: electrical contractors must be registered under Labour Dept Regulation 6(1); SSEG and NERSA approvals required; fire‑suppression and ventilation as specified.

All prices must be inclusive of VAT and submitted on the SBD 3.3 pricing schedule (Annexure A). Prices must remain valid for the full tender process (120 working days). No advance payments; SANAS will pay valid invoices within 30 days of receipt, subject to satisfactory delivery. No bonds or guarantees are mentioned in the document.

• Central Supplier Database (CSD) registration – provide MAAA number or CSD report.
• Tax compliance – valid Tax Compliance Status PIN (SARS) required; non‑compliant status leads to disqualification.
• B‑BBEE – valid certificate or sworn affidavit required to claim preference points.
• CIDB – minimum Grade 4ME (or higher) required.
• Company registration – CIPC registration documents.
• Professional registrations – master electrician (CoC) and ECSA‑registered engineer for SSEG sign‑off.
• Sub‑contractors – proof of registration and expertise must be submitted.
• No persons in the service of the state may be involved.
• All documents must be signed by an authorised signatory (board resolution).