Supply and delivery of alcoholic beverages for the south african state theatre

Closing date: 10/07/2026 at 11h00. Enquiry/clarification deadline: 08/07/2026 at 16h00. Validity period: Prices must remain valid for at least 120 days after the closing date.

Contact person: Phindile Mabasa. Email: [email protected]. Phone: 012-392-4016. Submission email: [email protected]. Delivery address: 320 Pretorius Street, Pretoria 0001. SAST Information Officer: Shane Maja ([email protected], 012 392 4000 / 4283). Deputy Information Officer: Shiraz Ahmed ([email protected], 012 392 4000).

Submit bid documents via email to [email protected] on or before the closing date and time (10/07/2026 at 11h00). Late submissions will not be considered. Use the official forms provided (SBD 1, SBD 4, SBD 6.1) and ensure the email subject line clearly indicates the RFQ number. All bids must be submitted in English. Delivery address: 320 Pretorius Street, Pretoria 0001. Validity period: Prices quoted must remain valid for at least 120 days after the closing date.

Scope: Supply and delivery of alcoholic beverages for SAST’s restaurants, bars, and hospitality outlets. Purpose: Ensure continuous availability of refreshments for patrons, guests, and visitors. Required items (quantities determined as needed): 1. Belgravia Gin and Tonic 275ml (case of 24), 2. Brutal Fruit 275ml (case of 24), 3. Stella Artois 300ml (case of 24), 4. Black Label 330ml (case of 24), 5. Corona 355ml (case of 24), 6. Savanna 330ml (case of 24), 7. Windhoek Draught 440ml (case of 24), 8. Flying Fish 330ml (case of 24), 9. Chateau Sweet Red 250ml (case of 24), 10. Nederburg Baronne 250ml (case of 24), 11. Nederburg Baronne 750ml (case of 12), 12. Olmeca Blanco (Silver) Tequila 750ml (case of 12), 13. Olmeca Reposado Tequila 750ml (case of 24), 14. Gordon’s London Dry Gin 750ml (case of 12), 15. Jagermeister 750ml (case of 6), 16. Hennessy 750ml (case of 12), 17. Tanqueray 750ml (case of 12), 18. Castle Lite 330ml (case of 24), 19. Belgravia Gin and Dry Lemon 275ml (case of 24), 20. Jameson Select Reserve 750ml (case of 12), 21. Heineken 330ml (case of 24), 22. Klipdrift 700ml (case of 12), 23. JC Le Roux 750ml (case of 6: La Fleurette and Le Domaine), 24. Hunters Extreme 275ml (case of 24), 25. Glenfiddich 750ml (case of 12). Bidders must provide technical specifications for all offered products. Compliance with these specifications is mandatory for Phase 3 evaluation.

SAST reserves the right to conduct site visits at bidder’s corporate offices or client sites (Clause 5.4). SAST may consider past professional conduct and experience with the bidder over the last 5 years (Clause 5.9). Background checks, including FICA verification, may be conducted on the bidding entity and its directors, trustees, shareholders, or members (Clause 5.6). Bidders must demonstrate capability to handle the contract and provide functionally acceptable bids.

Goods supplied must conform to standards mentioned in the bidding documents and specifications (GCC Clause 4.1). Supplier must permit SAST to inspect records and audit performance (GCC Clause 5.4). Inspections, tests, and analyses may be conducted during production or post-delivery (GCC Clause 8). Non-compliant supplies may be rejected at the supplier’s cost and risk (GCC Clause 8.6-8.7). Supplier must repair or replace defective goods without cost to SAST (GCC Clause 15.4). Packing must prevent damage during transit (GCC Clause 9.1).

Pricing schedule must include: Item number, description, quantity (01 case per item), unit price, and total price for each of the 25 alcohol items. Subtotal, VAT (15%), and grand total must be provided. Bidders must also submit an official quote on company letterhead. Indicate if rates are firm for the project period; if not, specify adjustment basis (e.g., consumer price index). Any additional costs must be explicitly stated.

Pricing must be provided in the official pricing schedule for all 25 listed alcohol items (unit price and total price per case). Include subtotal, VAT (15%), and grand total. Bidders must also submit an official quote on company letterhead. Delivery costs are included in the total quotation. Prices must remain firm for the validity period (120 days post-closing). If rates are not firm, provide details of adjustment basis (e.g., consumer price index). Payment terms and bonds/guarantees are not explicitly specified; refer to General Conditions of Contract (GCC).

Mandatory: Valid Liquor License registered to the bidding entity (non-transferable; failure to provide disqualifies bid). Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD registration number (MAAA). Foreign suppliers without a local entity are exempt from CSD registration. B-BBEE: Valid B-BBEE certificate or sworn affidavit required to claim preference points. Supporting documents for specific goals (e.g., share certificates, ownership proofs) must be submitted. CIPC: Company registration documents (CK document) and certified ID copies of directors. POPIA: Completed and signed SAST POPIA Consent Form. GCC: Initialed on each page and signed in full by an authorized representative. SBD Forms: SBD 1 (Part A and B), SBD 4 (Bidder’s Declaration), and SBD 6.1 (Preference Points Claim Form) must be completed and signed. Collusion or fraudulent claims may result in disqualification, penalties, or criminal prosecution.

Bidder must warrant that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act. SAST may request proof of registration and good standing with the Compensation Fund (GCC Clause 10.8). Bidders must certify no collusion, fraudulent practices, or corrupt activities (SBD 4). Non-compliance with health and safety obligations may result in disqualification or contract termination.

Contract terms include: Payment (Clause 16), Prices (Clause 17), Contract Amendments (Clause 18), Assignment (Clause 19), Subcontracts (Clause 20), Delays in Supplier’s Performance (Clause 21), Penalties (Clause 22), Termination for Default (Clause 23), Dumping and Countervailing Duties (Clause 24), Force Majeure (Clause 25), Termination for Insolvency (Clause 26), Settlement of Disputes (Clause 27), Limitation of Liability (Clause 28), Governing Language (Clause 29), Applicable Law (Clause 30), Notices (Clause 31), Taxes and Duties (Clause 32), and National Industrial Participation Programme (NIPP) (Clause 33). General Conditions of Contract (GCC) apply, with Special Conditions of Contract (SCC) prevailing in case of conflict. Key definitions include Contract Price, Corrupt Practice, Force Majeure, and Warranty (12-18 months). Supplier must provide performance security within 30 days of contract award (Clause 7). Warranty covers defects in design, materials, or workmanship for 12 months post-delivery (Clause 15).

Evaluation uses the 80/20 Preferential Procurement Policy Framework Act system: 80 points for price, 20 points for specific goals. Specific goals include: Exempted Micro Enterprise/Qualifying Small Enterprise (4 points), Min 25% Black Ownership (4 points), Min 100% Female Ownership (4 points), Min 100% Black Youth Ownership (4 points), Min 25% People Living with Disabilities Ownership (4 points). Points are awarded on a pro-rata basis using share certificates, B-BBEE certificates, or sworn affidavits. Failure to submit proof for specific goals results in 0 points for those goals. The bidder with the highest total points wins. Inconsistent information may disqualify the bid.