How will bids be evaluated?

Bidder must be registered with PSIRA. Company and all deployed personnel must be PSIRA registered. Must score at least 6 out of 10 functionality points (based on experience and references). Tax affairs must be in order with SARS. Must not be in arrears on municipal accounts for more than 3 months. Must submit all compulsory returnable documents listed in the checklist.

What are the technical specifications?

NO. NUMBERS • The service provider must provide alarm monitoring and armed response services for the electrical substation buildings in Bredasdorp, Struisbaai, L’Agulhas, Napier and Arniston. The number of substations is 59 and may increase over the 3-year period. The installations will be limited to current budget available. • Abovementioned buildings make use of the “Olarm MAX” alarm or equivalent Mobile monitoring solution system compatible with IOS and Android • The service provider must contact the local authorities when required (ie. SAPS). • Report any emergencies and possible illegal activities to the relevant manager immediately. Details of the responsible manager will be communicated to the service provider. • The service provider should erect signage on the municipal buildings to indicate armed response is in place. • The service provider must provide a rapid response time to incidents of between 5 minutes and not later than 8 minutes after the alarm is triggered. • Any callout charges for incidents must be included in the monthly fees. • The service provider must be responsible for the Repairs and maintenance on Olarm system or equivalent related sensors & equipment. • All guards must at least have a minimum Grade C security grading. • Proof of PSIRA registration of all new personnel which will be deployed at the municipal sites, appointed during the duration of the contract, must be submitted with the tender document. It will be considered as a breach of contract should it be discovered that any services within the scope of this tender is carried out by an unqualified and unregistered person. • Guards must be paid equal to or above required PSIRA salary rates. Proof of salary rates of the service provider must be submitted with the tender documents. • The existing alarm system at Nooitgedacht must be incorporated into the new service provider’s system. Reference nr: SCM6/2026/27 7 | P a g e • Bidders from outside the municipal area may tender, but the successful bidder must establish an operational office, response room, or personnel presence in the municipal area within 30 days of appointment. • If the preferred bidder fails to comply with this requirement, the municipality may proceed to the next bidder. • Monitoring and licensing costs must be treated as all-inclusive per installation, irrespective of the number of users. • Any applicable licensing, app, ICASA or similar fees must be included in to the bid. The Service Provider must comply with the following criteria (The bidder must comply with all these requirements to be evaluated further): Comply? Expiry Date

What are the important dates and deadlines for this tender?

{"closingDate":"07 August 2026","closingTime":"1"}

Who should be contacted for queries about this tender?

{"name":"Ms. Manon Mc Donald Contact","email":"geraldinek@capeagulhas.gov.za","phone":"028-425-5500","department":"Finance: SCM DEPARTMENT Electro Technical Services","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

Alarm Systems Supply & Monitoring – Western Cape Government Tender (Open Bid)

The following general conditions will apply to the tender:

1. All bids must be submitted on the official c) CAMBD 6.1 - Preference Points

forms supplied by the municipality. Form in Terms of The Preferential

Procurement Regulations 20222. Under no circumstances, whatsoever may the bid

d) CAMBD 8 - Declaration of Bidder’s forms be redrafted.

Past Supply Chain Management

3. Subject to the provisions of clause 5 of this Practices

document, no alterations / corrections to the e) CAMBD 9 - Certificate of

information in the document (including pricing) may Independent Bid Determination

be performed by pasting another page over it with

f) Form of Offer and Acceptance glue.

4. The use of correction fluid / tape is prohibited. 8. We undertake to make payment for the services

rendered in accordance with the terms and

5. Notwithstanding the provisions of clause 3 of this conditions of the contract, within 30 (thirty) days

document, alterations and/or corrections may only after receipt of an invoice.

be affected as follows:

9. A firm completion period/date must be indicated

5.1 By striking a straight line in black ink through the from the official order date.

incorrect information in such a manner that the

information that has been struck through remains 10. No bid will be accepted from persons in the service

legible; writing, the altered or corrected information of the state.

as appropriate (under, above or next to the 11. Sealed tender marked “Tender Nr: SCM6/2026/27

information to be corrected) and initialing in the SUPPLY, INSTALLATION, MONITORING AND

margin next to each and every alteration or ARMED RESPONSE OF ALARM SYSTEMS “must

correction. be placed in the tender box at the Municipal Offices,

5.2 All corrections/alterations to the Pricing Schedule / 1 Dirkie Uys Street, Bredasdorp or posted to reach

Bill of Quantities (BoQ) and / or any pricing not the Municipal Manager, Cape Agulhas Municipality,

affected in accordance with clause 5.1 above, will PO Box 51, Bredasdorp, 7280 not later than 12:00

be rejected. on Friday, 07 August 2026 after which it will be

opened in the public.

6. Bids submitted must be complete in all respects.

12. Any bid received without the “Bid Number and / or

6.1 The bidder is advised to check the number of pages Title” clearly endorsed on the envelope will not be

and to satisfy himself that none are missing or opened and read out during the bid opening session

duplicated. and will not be considered.

6.2 The bidder must ensure that his/her bid document

13. Council reserves the right not to accept any tender. is securely bound.

No faxes or e-mails will be accepted and only the

6.2.1 All supporting documents must be supplied municipal tender form may be used.

submitted by either stapling it to the relevant

14. A Tax Compliance status pin as issued by the form in the bid document, or by submitting a

South African Revenue Service, must be submitted bound annexure containing all supporting

with the tender, otherwise the tender will be documents.

disqualified.

6.2.2 The Municipality will not take any

15. The 80/20 scoring system, as stated in the Cape responsibility for missing / lost pages, in

Agulhas Municipal Supply Chain Management cases where the bidder submits loose pages

Policy, will be used when considering tenders. (not securely attached to the bid document

or annexure with supporting documents). 16. PAYMENT OF MUNICIPAL ACCOUNTS

(SHEDULE 1 D)7. All schedules as well as the following documents

must be completed and submitted with the bid The tenderer must attach a Latest Municipal

documents, failure to complete and submit the account, which provides proof that his payment of

following will invalidate your bid: Municipal accounts is up-to-date and complete the

certificate for municipal services and must be a) CAMBD 1 - Invitation to Bid

verified by the Municipality where account is held. In

b) CAMBD 4 - Declaration of Interest the event of leasing, a lease agreement must be

attached to the tender document.

Reference nr: SCM6/2026/27 26 | P a g e

17. Please note that any suspicious collusive bidding 22.7 If a bidder becomes a registered VAT vendor

behaviour and restrictive practices by bidders will be during the contract period, the prices/rates as per

reported to the Competition Commission for the initial award will be considered to be inclusive

investigation and possible imposition of administrative of VAT and no price adjustment (s) will be

penalties. allowed.

18. The tender must be valid up to 90 days after the 22.8 The annual price increase is equal to CPI (related

closing date. to the area) per annum

19. The Accounting Officer, or his/her duly appointed 22.9 Price escalation (rise and fall in terms of CPAF

delegate, shall when the evaluation or adjudication of a indices) will apply for all industry related increases

bid is envisaged to go beyond the validity period as but will only be accepted by the Municipality if

stipulated in the bid documentation, request bidders to claim is substantiated with proof of evidence and

extend the validity of their bids. that such evidence is submitted prior to

implementation.20. Bidders may either accept or reject the extended

validity period and those who do not wish to extend the 23. ADMISSION OF BIDS

validity period would be regarded as non-responsive

and would be excluded from further evaluation 23.1 Bidders shall be allowed to submit bids by mail, by

courier or by hand into the bid box or at the

21. Any bid received after the appointed time for the physical address of the municipality (reception,

closing of bids shall not be considered but shall be over the counter at the SCMU as applicable)

filled unopened with other bids received, which bid(s) before the closing time of the bids.

can be returned to the bidder at his request and cost.

23.2 Bids received via courier services must be

22. PRICING submitted in time and deposited into the bid box

22.1 Rates and prices offered by the bidder must be written by the courier services. Officials may not deposit

into the pricing schedule or form of offer of this bids into the bid box on behalf of courier services,

document by hand, completed in full and originally and the Municipality accepts no responsibility for

signed by the duly authorized signatory. late delivery by courier services or for delivery at

the wrong address.

22.2 All prices shall be quoted in South African currency,

and be INCLUSIVE OF Value Added Tax (VAT) 23.3 Tenders that are deposited in the incorrect box or

late will not be considered.

22.3 Bid prices must include all expenses, disbursements,

and costs (e.g., transport, accommodation etc..) which 24. BID OPENING

may be required for the execution of the bidder’s

24.1 Bids shall be opened in public at the Cape obligations in terms of the contract. Bid prices shall

Agulhas Municipal Offices as soon as possible cover the cost of all general risks, liabilities and

after the closing time for the receipt of bids. obligations set forth or implied in the Contract, as well

as overhead charges and profit (in the event that the 24.2 Where practical, prices will be read out at the time

bid is successful), unless otherwise specified. of opening bids.

22.4 All bid prices will be final and binding. 24.3 The Municipality will record in a register (which is

open to public inspection) and publish on its22.5 A bid will not be invalidated if the amount in words and

website, the details of bids received by the closing the amount in figures do not correspond, in which case

date and time. the amount in words shall be read out at the bid

opening and shall be deemed to be the bid amount; 24.4 Any bid received after the appointed time for the

therefore, where there is a discrepancy between the closing of bids shall not be considered but shall

amount in figures and the amount in words, the amount be filed unopened with the other bids received,

in words shall apply. which bid(s) can be returned to the bidder at his

request and cost.22.6 Where the value of an intended contract will exceed R1

,000 ,000.00 (R1 million) it is the bidder’s responsibility

25. ARITHMETICAL ERRORS, OMISSIONS AND to be registered with the South African Revenue

DISCREPANCIES Services (SARS) for VAT purposes in order to be able

to issue tax invoices. The municipality will deem the 25.1 Check responsive tenders for discrepancies

price above R 1 000 000,00 (R1 million) to be VAT between amounts in words and amounts in

inclusive even if it indicated that no VAT is charged. figures. Where there is a discrepancy between the

Please ensure that provision is made for VAT in these amounts in figures and the amount in words, the

instances. amount in words shall govern.

Reference nr: SCM6/2026/27 27 | P a g e

25.2 Check the highest ranked tender or tenderer with 26.1.2 Incomplete Pricing Schedule or Bill

the highest number of tender evaluation points of Quantities,

after the evaluation of tender offers in accordance 26.1.3 A Form of Offer not signed in non-

with paragraph 20 for: erasable ink,

a) the gross misplacement of the decimal 26.1.4 Bid submissions with material

point in any unit rate; alterations / corrections not in

compliance with Clause 3 and 5 b) omissions made in completing the

above will be rejected. pricing schedule or bills of quantities; or

26.2 The Municipality may, after the closing date,

c) arithmetic errors in: request additional information or clarification of

i) line-item totals resulting from tenders in writing, which will include the following;

the product of a unit rate and a

26.2.1 To obtain a copy of the most

quantity in bills of quantities or recent municipal account(s) from

schedules of prices; or the recommended bidder;

ii) the summation of the prices.

26.2.2 To clarify or verify pricing where

25.3 Notify the tenderer of all errors or omissions that the prices are unclear or an

are identified in the tender offer and either confirm obvious mistake has been

the tender offer as tendered or accept the detected, e.g. a total price was

corrected total of prices. given instead of a unit price or vice

versa;

25.4 Where the tenderer elects to confirm the tender

offer as tendered, correct the errors as follows: 26.2.3 To obtain the personal income tax

number(s) from the recommended

a) If bills of quantities or pricing schedules

bidder;

apply and there is an error in the line-

26.2.4 To obtain a valid Tax compliance item total resulting from the product of

status PIN if the certificate has the unit rate and the quantity, the line-

expired or become inactive after

item total shall govern and the rate the closing date of the tender;

shall be corrected. Where there is an

26.2.5 To obtain a valid letter of good obviously gross misplacement of the

standing from the Workmen’s

decimal point in the unit rate, the line- Compensation Commissioner, the

item total as quoted shall govern, and latest assessment and proof of

the unit rate shall be corrected. payment thereof;

b) Where there is an error in the total of 26.2.6 To obtain a valid and original B-

the prices either as a result of other BBEE certificate or sworn affidavit

to verify preference points claimed corrections required by this checking

by a bidder where the bidder

process or in the tenderer's addition of submitted only a copy of the B-

prices, the total of the prices shall BBEE certificate or sworn affidavit

govern, and the tenderer will be asked with the bid submission.

to revise selected item prices (and their

26.2.6.1 If a bidder fails to submit a B-

rates if bills of quantities apply) to BBEE certificate or a sworn

achieve the tendered total of the prices. affidavit with the bid

submission, the Municipality26. REQUIREMENTS OF A VALID BID:

will not request or allow the

26.1 The following duly completed documents and / or bidder to submit it afterwards.

information must be submitted with the

27. TEST FOR RESPONSIVENESS submission of the bid. Failure to comply with this

requirement will invalidate the bid. The bid will not 27.1 A bid will be considered non-responsive if:

be considered, and no further correspondence will

27.1.1 the bid is not in compliance with the be entered into with regard to the following

specifications. matters:

27.1.2 the bidder has not fully completed and 26.1.1 Non-submission of a valid Tax

signed where required, all the returnable Clearance Certificate and / or PIN,

documents as listed in the bid document

and/or

Reference nr: SCM6/2026/27 28 | P a g e

27.1.3 the bidder has failed to clarify or submit any 27.2.2 The Municipality has the right to summarily

supporting documentation within 3 business disqualify any bidder who, either at the date

days of being requested to do so in writing of submission of a bid or at the date of its

award, is indebted to the Municipality in27.2 The Municipality reserves the right to accept or

respect of any Municipal rate and taxes or reject:

municipal service charges for more than

27.2.1 any variation, deviation, bid offer, or three months. However, an agreement

alternative bid offer; may cancel the bidding signed by the bidder whereby the bidder

process and reject all bid offers at any agrees that a percentage or fixed amounts at

time before the formation of a contract. the discretion of the municipality, be

deducted from payments due to him/her for

this bid, until the debt is paid in full, will also

be accepted by the Municipality.

Popia disclaimer

The Information Officer (Municipal Manager) undertakes that all personal and confidential information will be processed

lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The

processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing

protects your rights to effective service delivery.

For more details, you can refer to the Cape Agulhas Municipality, Privacy Policy available at www.capeagulhas.gov.za

The Protection of Personal Information Act (POPIA), Act No.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM6/2026/27 29 | P a g e

Form of Offer and Acceptance

Offer

The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the

procurement of:

Contract: SCM6/2026/27 supply, installation, monitoring and armed response of alarm

Sytems for a period ending 30 june 2029.

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and

addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions

of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and

acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the

contract including compliance with all its terms and conditions according to their true intent and meaning for

an amount to be determined in accordance with the conditions of contract identified in the contract data.

The offered total of the prices inclusive of value added tax is

........................................................................................................ Rands (in words);

R.......................................................in figures

This offer may be accepted by the Employer by signing the acceptance part of this form of offer and

acceptance and returning one copy of this document to the tenderer before the end of the period of validity

stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the

conditions of contract identified in the contract data.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer

(Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

address of

organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and

Please note

All bids must be submitted on the official forms supplied by the municipality.
Under no circumstances, whatsoever may the bid forms be retyped or redrafted.
The prices cast must include all costs, labour, transport, etc, all related costs of bringing the service to council,

without any hidden costs.

The rate shall remain fixed for the duration of the tender. No other price adjustments, other than the prices and

percentage increases disclosed in the tender pricing schedule, shall be allowed.

The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.
In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND

including VAT) must reflect the same amount.

Please take note that bidders that do not complete the pricing schedule will be considered submitting a non-

responsive bid.

The quantities indicated are only estimates and might vary during the contract period due to the municipality’s

operational requirements and available budget. This is only indicated as such for evaluation purposes

Neither party is bound by the estimated quantities in the tables below as the tender will be awarded

based on the rates to a service provider.

Indicate with an „x‟

Are you/is the firm a registered VAT Vendor YES NO

If “YES”, please provide VAT number

I / We ________________________________________________________________________________

(full name of Bidder) the undersigned in my capacity as ________________________________________

of the firm _____________________________________________________________________________

hereby offer to Cape Agulhas Municipality to render the services as described, in accordance with the

specification and conditions of contract to the entire satisfaction of the Cape Agulhas Municipality and subject

to the conditions of tender, for the amounts indicated hereunder:

Reference nr: SCM6/2026/27 9 | P a g e

Installations

Configuration and installation of alarm equipment in one substation. There are approximately 59 substations and installations will be done according to the budget

allocations

Description Oty / Price VAT 15% TOTAL PRCE

Sub

Control Box 1

Olarm Max or equivalent

Mobile monitoring solution

System compatible with

IOS and Android

Keypad 1

Alarm 1

Siren 1

Sensors 2

Door Beam 1

Toatl VAT included

Reference nr: SCM6/2026/27 10 | P a g e

Monitoring

Provision of Alarm Monitoring and Armed Response Services for Cape Agulhas Municipality: Electrical Department Substations for the Period ending 30 June 2029

Year 1 Year 2 Year 3

Per alarm (A) (B) (C) (G)

Per month Incl. Per month Incl.

installed per Per month Incl. VAT Total Year 1 Incl. Total Year 2 Incl. Total Year 3 Incl. Total

VAT VAT substation (a) VAT VAT VAT (A+B+C)

(b) (c)

(a12) (b12) (c*12)

Monthly

monitoring &

R R R R R R Rarmed

response

(D) (e) (f) (h)

Year 1 Year 2 Year 3 Total

Incl. VAT Incl. VAT Incl. VAT (D+E+F)

Yearly license

fees R R R R

(if applicable)

Grand Total (G + H) (to be carried over to cover page & form of offer) R

Estimated quantities is for evaluation purposes only.

Monitoring/licensing is priced all-inclusive per installation, regardless of number of users

Signed ........................................................ Date .................................................

Reference nr: SCM6/2026/27 11 | P a g e

Cambd 2

It is a condition of bid that the taxes of the successful bidder must be in order, or that

Satisfactory arrangements have been made with South African Revenue Service (SARS)

to meet the bidder’s tax obligations.

1 In order to meet this requirement bidders are required to request their Tax

Compliance Status which will include a unique PIN which you can provide to any

third party (if requested) to enable them to verify your tax compliance status

online via eFiling.

2 Request a TCC via eFiling which will give you the option to print the TCC Or

request a TCC at a SARS branch where a SARS agent will be able to print or

email the TCC to you.

3 The Tax Compliance Status Requirements are also applicable to foreign bidders /

individuals who wish to submit bids.

4 A Tax Compliance Status is a holistic view of your tax compliance level across all

your registered tax types.

5 If your tax compliance status is compliant, the SARS agent will be able to print or

email you your TCC to the registered email address which SARS has on record for

you.

6 Please note: If your tax compliance status reflects that you are non-compliant,

you will not receive a TCC until you have rectified your compliance.

7 The Tax Compliance status pin must be submitted together with the bid. Failure

to submit a Tax Compliance status pin will result in the invalidation of the

tender.

8 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party

must submit a separate Tax Compliance Pin.

9 Please note that not all government institutions and private organisations will be

able to utilse the Tax Compliance Status PIN at this stage and in such instances,

you must supply a printed TCC. It is envisaged that the PIN will, in time, replace the

paper TCC.

Reference nr: SCM6/2026/27 12 | P a g e

Tax compliance status pin

In terms of the Municipal Preferential Procurement Policy, tenderers must ensure that

they are up to date with payments of taxes.

The tenderer must attach to this page a Tax Compliance status pin, as issued by the

South African Revenue Service.

Failure to submit a Tax Compliance status pin will result in the invalidation of the

tender.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ........................................................................................................................................

Reference nr: SCM6/2026/27 13 | P a g e

Schedule 1a: authority of signatory

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer

must complete the certificate set out below for the relevant category.

A b c d e

Company Partnership Joint Venture Sole Proprietor Close Corporation

A. Certificate for company

I,......................................................., chairperson of the board of directors of

........................................................., hereby confirm that by resolution of the board

(copy attached) taken on ...................20...., Mr/Mrs............................acting in the

capacity of..........................................................,was authorised to sign all

documents in connection with this tender and any contract resulting from it on behalf of the

company.

As witness

1........................................... .............................................

. Chairman

2........................................... ...............................................

Date

B. Certificate of partnership

We, the undersigned, being the key partners in the business trading as

....................................

hereby authorise Mr/Mrs............................................................, acting in the

capacity of................................................to sign all documents in connection with the

tender for Contract.....................................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the

Partnership as a whole.

Reference nr: SCM6/2026/27 14 | P a g e

C. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby

authorise Mr/Mrs................................, authorised signatory of the company

..............................,

acting in the capacity of lead partner, to sign all documents in connection with the tender

offer for Contract................................................and any other contract resulting

from it on our behalf.

This authorisation is evidenced by the attached power of attorney signed by legally

authorised signatories of all the partners to the Joint Venture.

Name of firm address authorising signature,

Name & capacity

Lead partner

D. Certificate for sole proprietor

I, ......................................................., hereby confirm that I am the sole owner of the

business trading as................................................................................................

As Witness:

1........................................................... ....................................

Signature: Sole owner

2.......................................................... .....................................

Date

E. Certificate for Close Corporation

We, the undersigned, being the key members in the business trading

as.............................................hereby authorise Mr/Mrs..........................................

Acting in the capacity of............................................................, to sign all documents in

connection with the tender for Contract...................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be complete and signed by all the key members upon whom rests the direction

of the affairs of the Close Corporation as a whole.

Reference nr: SCM6/2026/27 15 | P a g e

Schedule 1b: compulsory enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect

of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact Person

Telephone

Cellphone

Fax

Physical Address

Postal Address

Central supplier database MAAA

registration number

Section 2: Particulars of companies and close corporations

Company / Close Corporation

registration number:

Section 3: SARS information:

Tax reference number:

VAT registration number, if any:

Section 4: PSIRA registration number:

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number Personal income tax number

Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM6/2026/27 16 | P a g e

Schedule 1c: documents of incorporation (ck2)

The Tenderer must attach to this page a copy of the certificate of incorporation of his/her company, close

corporation of partnership. In the case of a joint venture between two or more firms, the tenderer shall

attach a copy of the document of incorporation of the joint venture.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer........................................................................................................................................

Reference nr: SCM6/2026/27 17 | P a g e

Schedule 1d: payment of municipal accounts

In terms of the Municipal Supply Chain Management Policy and System and its Preferential

Procurement Policy, tenderers must ensure that they are up-to date with their payments of

municipal accounts.

The tenderer must attach to this page, a Latest Municipal account, which provides proof that

his payment of Municipal accounts is up-to-date and complete the certificate for municipal

services on the next page. In the event of leasing, a lease agreement Must be attached to the

tender document.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ..................................................................................................................................

Reference nr: SCM6/2026/27 18 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

Physical residential

Physical address of the Municipal Account Municipal AccountDirector /Shareholder / partner address of the Director / Business number(s) number(s) shareholder / partner

NB: Please attach certified copy(ies) of ID document(s)

If the entity or any of its Directors/Shareholders/Partners, etc. rents/leases premises, a copy of the

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signature Position Date

COMMISSIONER OF OATHS Apply official stamp of authority on this page:

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: SCM6/2026/27 19 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

A bidder who qualifies as an EME in terms of the B-BBEE Act must submit a sworn

affidavit confirming Annual Total Revenue and Level of Black Ownership.

A Bidder other than EME or QSE must submit their original and valid B-BBEE

status level verification certificate or a certified copy thereof, substantiating

their B-BBEE rating issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS.

Minimum requirements for valid b-bbee status level verification

CERTIFICATES (The following information must be on the face of the certificate) Indicate with (x)

yes no

The name and the physical location of the measured entity

The registration number and, where applicable, the VAT number of the measured

entity

The date of issue and date of expiry

The certificate number for identification and reference

The scorecard that was used (for example EME, QSE or Generic)

The name and / or logo of the verification Agency

The SANAS logo

The certificate must be signed by the authorized person from the Verification

Agency

The B-BBEE Status level of Contribution obtained by the measured entity.

Failure on the part of a bidder to claim, fill in and/or to sign CAMBD 6.1 and

submit a B-BBEE Verification Certificate from a Verification Agency accredited by

the South African Accreditation System (SANAS), or a Registered Auditor approved

by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit

confirming annual turnover and level of black ownership in case of an EME and QSE

together with the bid, will be interpreted to mean that preference points for B-BBEE

status level of contribution are not claimed.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM6/2026/27 20 | P a g e

For information purposes only

Please note the following requirements regarding validation of b-bbee score.

1 EMEs

Only the following will be accepted:

1.1. A VALID ORIGINAL sworn affidavit, confirming annual turnover and level of black ownership

1.2. A VALID affidavit / certificate issued by Companies Intellectual Property Commission (CIPC);

1.3. A VALID ORIGINAL B-BBEE status level verification certificate OR A CERTIFIED COPY thereof,

substantiating their B-BBEE rating issued by:

1.3.1. A registered Auditor approved by the Independent Regulatory Board for Auditors (IRBA); or

1.3.2. A verification Agency accredited by the South African National Accreditation System (SANAS).

2. QSEs

Only the following will be accepted:

2.1. A VALID ORIGINAL sworn affidavit, confirming annual turnover and level of black ownership

2.2. A VALID ORIGINAL B-BBEE status level verification certificate OR A CERTIFIED COPY thereof,

substantiating their B-BBEE rating issued by:

2.2.1. A registered Auditor approved by IRBA; or

2.2.2. A verification Agency accredited by SANAS.

2. BIDDERS OTHER THAN EMEs & QSE’s

3.1. The bidder MUST submit either a VALID ORIGINAL B-BBEE status level verification certificate OR A

CERTIFIED COPY thereof, substantiating their B-BBEE rating issued by:

3.1.1. A Registered Auditor approved by IRBA; or

3.1.2. A Verification Agency accredited by SANAS.

When confirming the validity of certificates issued by an auditor registered with

Irba, the following should be detailed on the face of the certificate:

4.1. The Auditor’s letterhead with FULL contact details;

4.2. The Auditor’s practice number;

4.3. The name and physical location of the measured entity;

4.4. The registration number and, where applicable, the VAT number of the measured entity;

4.5. The date of issue and date of expiry;

4.6. The B-BBEE Status Level of Contribution obtained by the measured entity; and

4.7. The total black shareholding and total black female shareholding.

Reference nr: SCM6/2026/27 21 | P a g e

Schedule 1f: schedule of work satisfactorily carried out by the tenderer

The following is a statement of projects successfully completed by our company. This schedule will be used to conduct a risk assessment of the Tenderers capacity to undertake the project and

all information must be completed in full or the Tender may be considered non-responsive. Indication of Competence / Ability to Perform Successfully

List of recent or previous work of a similar nature undertaken by the firm MUST be completed.

Employer (Name, Tel, Fax, Email) Nature of work Value of work (Incl. VAT) Date started Date completed

1. Name of entity

Contact Person

R ______/______/______ ______/______/_______ Tel

2. Name of entity

Contact Person

R ______/______/______ ______/______/_______ Tel

3. Name of entity

Contact Person

R ______/______/______ ______/______/_______ Tel

4. Name of entity

Contact Person

R ______/______/______ ______/______/______ Tel

5. Name of entity

Contact Person

R ______/______/______ ______/______/_______ Tel

The Cape Agulhas Municipality will verify all information submitted in terms of this bid and any information that is incorrect will result in that bid being automatically disqualified and not

considered further. Therefore, it is stressed that the contact firm or person of the bidder must be willing to confirm the information in writing on the request by the Municipality.

The Bidder hereby confirms that the information given above is true and correct:

Signed........................................................ Date..........................................

Name......................................................... Tenderer......................................

Reference nr: SCM6/2026/27 22 | P a g e

Schedule 1f: references

Assessment of bidder’s past performance by independent reference

(This must be sent by the bidder to the references listed in the Schedule Of Work Satisfactorily Carried Out By The Tenderer.

This form must be completed for each project listed in Schedule 1F by the authorized persons of the bidder’s current or

previous clients. Forms that are incomplete, unsigned, or not stamped will not be considered for evaluation. Alternatively,

bidders may submit a reference letter on the clients official letterhead.

All assessment forms must be attached with the tender submission.

Name of the Entity:

Contact Person:

Contact Number:

Email Address:

Description of Work/Projects:

Contract Value:

Tender Number:

Date of Commencement:

Duration of Contract:

Contract Completion Date:

Name of Bidder:

Your assessment of the Contractor’s performance in the following areas:

Please tick one of the blocks on the righthand side: 1=Poor; 5=Excellent 1 2 3 4 5

Turn-around times

Quality of Product/ Service

Accessibility and Availability

Reliability

Customer Satisfaction

1=Poor; 2=Unsatisfactory; 3=Average; 4=Good; 5=Excellent

Comments

Name & signature of the responsible official:

Official stamp:

Signed on behalf of tenderer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Reference nr: SCM6/2026/27 23 | P a g e

Schedule 1i: proof of registration with the private security

Industry regulatory authority

The Tenderer must attach to this page a valid copy of their Certificate of Registration with the

Private Security Industry Regulatory Authority. (e.g PSIRA)

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Ohasa

Reference nr: SCM6/2026/27 24 | P a g e

Section 37(2) of the occupational health and safety act, NO

INTRODUCTION between the employer and the mandatary regarding the

In terms of section 16(1) of the Occupational Health and arrangements and procedures between them to ensure

Safety Act, 1993 (Act ) the Chief Executive Officer compliance by the mandatary with the provisions of the

is responsible as far as is reasonably practicable to ensure Occupational Health and Safety Act, 1993.

that the duties of his employer as contemplated in the Act are

By ensuring that there is a written agreement in place, theproperly discharged. This responsibility is also, in terms of

management of Cape Agulhas Municipality is acting in asection 37(2) of the Act, extended to include a mandatary that

responsible manner, so as to ensure that this requirement isperforms work on behalf of the employer on his/her premises.

indeed being met.

A “mandatary” is defined in the said Act as: - “Including an

In order to ensure that this written agreement is honored atagent, contractor or subcontractor for work, but without

all times, regular inspections of work that is in the process ofderogating from his status in his own right as an employer or

being executed will be conducted and if found not to be inuser”

compliance with the said agreement, a notice of nonIn terms of Section 37(2), read with section 41, of the said Act, compliance will be issued. All work will be stopped, reasons

it is legally possible for an employer to indemnify himself from for non-compliance must be given including the corrective

this responsibility or liability regarding the actions of the action that will be taken to rectify the situation must be

mandatary. Section 37(2) stipulates that there should be a stipulated.

written agreement in place

Compensation for occupational injuries and diseases act, 1993 (act )

Cape Agulhas Municipality has legal duty in terms of Section 89 of the said Act to ensure that all contractors with whom agreements

are entered into for the execution of work are registered as employers in accordance with the provisions of this Act and that all the

necessary assessments have been paid by the contractor. In order to enter into this agreement, the following information is needed

regarding the above-mentioned:

Contractor’s registration number with the office of the Compensation

Commissioner:

NOTE: A copy of the latest receipt together with a copy of the relevant assessment OR a copy of a valid Letter of Good

Standing to be handed in, in this regard.

Written agreement

This is a written agreement between

Cape agulhas municipality

And

(Name of the MANDATARY)

in terms Section 37(2) of the Occupational Health and Safety Act, 1993 (Act ) as amended.

representing the MANDATARY do hereby acknowledge that

(mandatary) is an employer in its own right with duties as prescribed in the Occupational Health and Safety Act,

1993 (Act ) as amended and agree to ensure that all work that will be performed, any article or substance

that will be produced, processed, used, handled, stored or transported and plant and machinery that will be used,

will be done in accordance with the provisions of the said Act.

I furthermore agree to comply with the health and safety requirements and to liaise with the municipality should I, for whatever

reason, be unable to perform in terms of this agreement.

Signed on this ............................... day of .................................................. 2026 at .......................................................

On behalf of MANDATARY ..............................................................................................................................................

Signature ...................................................................

On behalf of the MUNICIPALITY .......................................

Reference nr: SCM6/2026/27 25 | P a g e

1 Checklist

2 Advert 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Functionality 7 – 8

5 Pricing Schedules 9 – 11

Tax Compliance Status Pin Requirements CAMBD 2

6 12– 13

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

7 14 – 15

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

8 16

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

9 17

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

10 18 – 19

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 20– 21

Work satisfactorily carried out by the tenderer (Schedule 1F)

12 22 – 23

(Compulsory Returnable Document)

Proof Of Registration with The Security Officers Board (Schedule 1I)

13 24

(Compulsory Returnable Document)

14 Letter of Good Standing (Compulsory Returnable Document) 25

15 Special Condition 26–29

16 Form of Offer & Acceptance & Contract Data 30– 32

17 General Conditions of Contract 33 – 38

18 Declaration of Interest CAMBD 4 (Compulsory Returnable Document) 39 – 42

2. Specifications & Pricing Schedules - Is the form duly completed and signed? Yes No

3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

4. (Schedule 1 A) Authority of Signatory - Is the form duly completed and signed? Yes No

5. (Schedule 1B) Enterprise Questionnaire -Is the form duly completed and signed? Yes No

(Schedule 1C) Documents of Incorporation - Is the form duly completed and

and salary rates must be submitted with tender

documents.

Reference nr: SCM6/2026/27 8 | P a g e

Pricing schedule

All bids must be submitted on the official forms supplied by the municipality.
Under no circumstances, whatsoever may the bid forms be retyped or redrafted.
The prices cast must include all costs, labour, transport, etc, all related costs of bringing the service to council,

without any hidden costs.

The rate shall remain fixed for the duration of the tender. No other price adjustments, other than the prices and

percentage increases disclosed in the tender pricing schedule, shall be allowed.

The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.
In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND

including VAT) must reflect the same amount.

Please take note that bidders that do not complete the pricing schedule will be considered submitting a non-

responsive bid.

The quantities indicated are only estimates and might vary during the contract period due to the municipality’s

operational requirements and available budget. This is only indicated as such for evaluation purposes

Neither party is bound by the estimated quantities in the tables below as the tender will be awarded