Refresh of executive search panel accreditation for land and agricultural development bank of south africa

Purpose: Refresh the panel of Executive Search providers for Land Bank Group for a period aligned with the existing Service Level Agreement. Objective: Appoint qualified and experienced Executive Search providers for 3 years to assist in sourcing candidates for Executive Management, Senior Management, Critical and Scarce Skills, and other roles requiring Executive Search. Services: (1) Conduct searches and provide potential candidates. (2) Perform pre-employment checks (references, criminal, identity, citizenship, credit, fit and proper, qualifications, driver’s licence). (3) Conduct Psychometric Assessments when required.

Closing Date: 30 June 2026 at 11:00. Non-Compulsory Virtual Briefing Session: 10 June 2026 at 11:00 via Microsoft Teams (Meeting ID: 387 052 328 378 85, Passcode: nt7qV7rL). Written Questions for Clarification: Close 11 June 2026 at 16:00. Written Responses to Clarifications: 15 June 2026. Tender Validity Period: 180 business days from closing date.

SCM Enquiries: Supply Chain Management, Email: [email protected]. Technical Enquirries: Supply Chain Management, Email: [email protected]. Submission Address: Land Bank Head Office, Tender Box, Lakefield Office Park, Block A, First Floor, 272 West Avenue, Die Hoewes, Centurion. Account Queries: Ms. Jeanette Raphalalani, Tel: (+27 12) 686 0848, Email: [email protected]. Postal Address: PO Box 375, Pretoria, 0001.

Submit bids as follows: (1) One original hard copy and one electronic copy on USB in PDF format. (2) USB must be in a sealed padded envelope, clearly marked. (3) Proposals must be placed in the tender box at Land Bank Head Office, Lakefield Office Park, Block A, first floor, 272 West Avenue, Die Hoewes, Centurion before or on 30 June 2026 at 11:00. (4) Late bids will not be accepted. (5) Faxed or emailed bids are not accepted. (6) Proposals must be signed by an authorised representative, with initials at the bottom of every page. (7) All returnable documents must be submitted with the bid. (8) Clearly mark submissions with: Bidder’s Name, Contact Details, RFA Number, RFA Description, and Closing Date. (9) Ensure electronic and hard copies match. (10) Submit a properly indexed file for evaluation. (11) Notify Land Bank Supply Chain Department via email ([email protected]) of intention to bid, including: Company Name, Contact Person(s), Phone, CSD Registration Number, B-BBEE Level, and Email Address.

Scope: Refresh of the Executive Search Panel for Land Bank Group for a period of 3 years, aligned with existing Service Level Agreement. Services Required: (1) Conduct Executive Search/Headhunting to source candidates for Executive Management, Senior Management, Critical and Scarce Skills, and other roles requiring Executive Search. (2) Perform pre-employment checks and clearance for candidates, including: Two reference checks, Criminal checks, Identity and Citizenship Confirmation, Credit checks (where required), Fit and Proper Checks, Qualification checks, Driver’s licence checks (if required). (3) Conduct Psychometric Assessments when required. Engagement Model: (a) Appointed providers will sign a mandate agreement with Land Bank Group. (b) Providers remain on the panel for 3 years. (c) Land Bank reserves the right to refresh/review/onboard the panel via open bid. (d) Work allocated on an ad-hoc basis; no guaranteed work. (e) Land Bank may include a Rate Card at contracting stage. (f) Specific Preference Goal Requirements provided during engagement.

Methodology Requirements: Bidder must provide a detailed overview of Executive Search methodology, including: (a) Process to search the market. (b) Screening of applicants. (c) Preparation of applicants for interviews. (d) Project Plan and Delivery Timeframes. (e) Post-placement evaluations. Scoring: 20 points for completeness, relevance, and accuracy. Evidence: Submit substantiating documentation with unique references for evaluation.

Executive Search Team Experience: Submit CVs of team members assigned to Land Bank. Scoring: More than 10 years’ experience per member = 30 points. 8-10 years’ experience per member = 20 points. Less than 8 years’ experience = 0 points. Company Experience: Evidence of placements in Banking, Financial Services, and Insurance sectors required. Scoring: 40 points for recent placements (last 1-3 years). Pre-Employment Checks: 10 points for process and tools used; 5 points if only process or tools are listed.

Records: Bidder must preserve records for at least 3 years after contract conclusion, in accordance with applicable law. Inspection Rights: Land Bank or its agents may inspect bidder’s records to verify compliance and performance. Confidentiality: Bidder must sign a confidentiality agreement to protect Land Bank data and information.

Financial Offer: Final evaluation stage considers price and specific goals. Risk Analysis: Unduly high or low tendered rates may be disqualified. Financial Health: Land Bank may assess bidder’s financial statements (e.g., liquidity, solvency, receivable/payable turnover). Due Diligence: Includes checks for civil judgments, criminal convictions, pending litigation, poor performance history, and reputational harm. Compliance: Ensure rates are reasonable and balanced per PPPFA 2022 regulations.

Pricing: Rate Card may be introduced at contracting stage. Payment Terms: Specify currency and provide banking details on original letterhead signed by CEO/Director(s). Financial Risk Analysis: Unduly high or low tendered rates may result in disqualification. Financial health may be assessed (e.g., Accounts Receivable & Payable Turnover, Liquidity & Solvency ratios). Due Diligence: Land Bank may perform financial analysis, check for judgments, criminal convictions, pending litigation, poor performance history, or reputational harm. Payment: Submit cancelled cheque and/or stamped bank letter confirming banking details.

Mandatory Compliance: (1) Tax Compliance: Submit Tax Compliance Status (TCS) PIN issued by SARS or CSD registration number. Verify via CSD (https://secure.csd.gov.za/) or SARS e-filing (www.sars.gov.za). (2) Central Supplier Database (CSD): Proof of registration required. (3) B-BBEE: Valid B-BBEE certificate from a SANAS-accredited rating agency or affidavit. (4) Statutory Documents: Completed Vendor Accreditation Form (Annexure A), SBD 1 (Invitation to Bid), SBD 4 (Disclosure Form), SBD 6.1 (Preference Points Claim Form). (5) FICA: Submit Know Your Customer (KYC) documents as per Annexure D. (6) Conflict of Interest: Declare any conflicts; bids with conflicts may be disqualified. (7) Bribery and Corruption: Submit Bribery & Corruption Declaration (Annexure G) and Covenant of Integrity (Annexure C). (8) Certified copies of Identity Documents of Shareholders/Directors. (9) POPI Act: Consent to processing of personal information. Additional: No bids accepted from persons in the service of the state or companies with directors in state service. All documents must be signed, stamped by Commissioner of Oaths where required, and free of misrepresentations.

Contract Basis: Successful tenderer will sign a Service Level Agreement (SLA) with Land Bank before work commencement. No work may start without a signed SLA; doing so is at the provider’s own risk. Duration: Panel appointment for 3 years. Work Allocation: Ad-hoc basis; no guaranteed work. Rate Card: Land Bank reserves the right to include a Rate Card at contracting stage. Refresh Right: Land Bank may refresh/review/onboard the panel via open bid process. Performance Measurement: SLA will define service delivery and performance metrics. General Conditions: Contract includes General Conditions of Contract (GCC) and any special conditions.

Two-stage evaluation: (1) Mandatory Requirements: Compliance with APSO membership or relevant body; non-compliance leads to disqualification. (2) Technical/Functionality: 100 points total, minimum 70 to proceed. Breakdown: Company Experience (40 points), Process and Methodology (20 points), Pre-Employment Tools (10 points), Executive Search Team (30 points). Final Stage: Price and Specific Goals under PPPFA 2022, using 80/20 or 90/10 preference point system. Valid B-BBEE certificate required. Submit SBD 6.1 for BBBEE details.

Scope of work:

• The Contractor is appointed to provide executive search services as described in Annexure A of the Agreement.
• Appointment is on a non-exclusive basis and at Land Bank’s sole discretion.
• Time is of the essence for performance; the Contractor must deliver Services strictly in accordance with the Agreement and Land Bank’s policies.

Land Bank contact details:

• Physical address: 420 Witch-Hazel Avenue, Block D Eco Glades Office Park, Highveld, Centurion.
• Telephone: 012 686 0789.
• Notices and communications must be sent to this address or as otherwise specified in writing.
• Electronic communications (email, fax) are deemed received 24 hours after transmission if sent during business hours (08h00–17h00) on a Business Day.

Evaluation criteria for bidders:

• Legal status: Must be a private company duly incorporated in South Africa.
• Capacity: Must demonstrate capability to render executive search services.
• Compliance: Must comply with all applicable South African legislation, including labour, health, and safety laws. Must adhere to B-BBEE Laws and Land Bank’s internal policies. Must pass Land Bank’s accreditation process, including assessments of compliance with policies and standards.
• Financial: Must provide valid VAT registration and banking details for invoicing.
• Experience: Must have appropriately qualified, trained, and experienced personnel for executive search services.
• Evaluation focus: Quality, standard, and performance requirements of the Services as defined by Land Bank’s policies and procedures.

Technical and service delivery requirements:

• The Contractor must render Services in accordance with the Agreement and Land Bank’s policies.
• Time is of the essence for performance; delays may constitute a breach.
• The Contractor must provide appropriately qualified, trained, and experienced personnel for the Services.
• Services must comply with sound and generally accepted industry practices.
• The Contractor must correct any deficiencies in the Services at its own cost, unless caused by Land Bank.
• Staff Members must be replaced if requested by Land Bank.
• The Contractor is responsible for all injuries or loss of life arising from the rendering of the Services.
• The Contractor is appointed on a non-exclusive basis and at Land Bank’s sole discretion.
• Scope of Services is defined in Annexure A of the Agreement.

Personnel and experience requirements:

• Must provide Staff Members as required to render the Services, ensuring they are appropriately qualified, trained, and experienced.
• Contractor is solely responsible for its Staff Members; no employment relationship is created with Land Bank.
• Must replace any Staff Member upon Land Bank’s request if dissatisfaction arises.

Pricing and payment details:

• Payment is based on the Cost Schedule (Annexure B), outlining consideration payable by Land Bank to the Contractor.
• Cost Schedule may be amended by mutual written agreement.
• Exit Management Services are compensated on a reasonable time-and-materials basis, with hourly rates not exceeding those usually charged by the Contractor for the Services.

Financial and payment terms:

• Payment is based on the Cost Schedule (Annexure B), which may be amended by mutual written agreement.
• Invoices must include: 'Tax Invoice', Land Bank VAT number (4560121081), Contractor’s VAT number, invoice number, date, description of Services, amount excluding VAT, and banking details.
• Payment is due within 30 days of invoice submission.
• Disbursements for travel and subsistence are capped:
• Accommodation: R1,300 per person per night (3-4 Star); excess requires Land Bank’s written approval.
• Domestic air travel: Economy class only.
• Car hire: B Class vehicle.
• Use of own car: AA rate per km.
• All amounts are exclusive of VAT.
• Land Bank may dispute charges and withhold payment until resolution.
• Exit Management Services are compensated on a reasonable time-and-materials basis, not exceeding usual hourly rates.

Compliance and legal obligations:

• Must comply with Land Bank Policies, including B-BBEE Laws, PFMA compliance, ethical conduct, health, safety and environment, and quality/performance standards.
• Must comply with all applicable South African legislation, including:
• Labour Relations Act, Basic Conditions of Employment Act (BCEA), Skills Development Act, Skills Development Levies Act, Employment Equity Act.
• Income Tax Act, Value Added Tax Act, Compensation for Occupational Injuries and Diseases Act, Unemployment Insurance Act.
• Occupational Health and Safety Act, and other relevant legislation.
• Must ensure all staff and subcontractors adhere to these requirements.
• Land Bank may conduct accreditation processes to verify compliance, with 10 days’ written notice.
• Non-compliance may result in termination after a reasonable opportunity to remedy.
• The Contractor must not do anything that prejudices Land Bank’s compliance with the Public Finance Management Act (PFMA).
• Must take all steps reasonably requested by Land Bank to enable PFMA compliance.

Health and safety requirements:

• Must comply with all applicable South African health and safety legislation, including the Occupational Health and Safety Act.
• Must ensure all Staff Members and subcontractors adhere to health and safety requirements during the provision of Services.
• Must follow Land Bank’s policies on health, safety, and environment.

Key contractual terms:

• Governed by South African law.
• Appointment: Non-exclusive basis, at Land Bank’s sole discretion.
• Duration: Commences on 01 April 2018, terminates 3 years later (Termination Date), unless extended or terminated earlier.
• Extension: Land Bank may extend the Agreement for a further period with 30 days’ written notice, detailing proposed services and consideration. Contractor must accept within 5 Business Days or extension is deemed rejected.
• Termination: Land Bank may terminate with 30 days’ written notice, without providing reasons.
• Compliance: Contractor must comply with Land Bank Policies and all applicable South African legislation.
• Indemnification: Contractor indemnifies Land Bank for losses arising from negligence, breach, or wilful acts/omissions.
• Dispute resolution: Mediation first, followed by arbitration under AFSA rules if unresolved.
• Breach: Non-Defaulting Party may remedy the breach and recover costs, or cancel the Agreement and claim damages after 7 Business Days’ written notice for unremedied breaches.
• Subcontracting: Requires Land Bank’s prior written consent. Contractor remains liable for subcontractor performance.
• Force majeure: Relieves liability for events beyond reasonable control (e.g., war, natural disasters, acts of authority). If force majeure exceeds 20 Business Days, Land Bank may terminate.
• Intellectual property: All IP created during the Agreement vests in Land Bank.
• Notices: Must be in writing and delivered to the domicilium addresses. Electronic communications are deemed received 24 hours after transmission if sent during business hours (08h00–17h00) on a Business Day.
• Amendments: Require written addenda signed by both Parties.
• Post-termination: Contractor must cease Services, return Land Bank property, and provide Exit Management Services for 30 Business Days to ensure seamless transition.

11.1. The Contractor acknowledges and understands that Land Bank is a major public entity, as listed in Schedule 2 of the PFMA, and is accordingly subject to the provisions of the PFMA. 11.2. Accordingly, the Contractor hereby irrevocably undertakes to: 11.2.1. do all such things and take all such steps as may be reasonably requested of it by Land Bank in writing, so as to enable Land Bank to comply; and/or 11.2.2. refrain from knowingly doing, and not permit any of the Staff, its employees, agents or representatives to knowingly do, anything which may prejudice Land Bank’s compliance, with Land Bank’s obligations in terms of the PFMA from time to time.

Submit a completed Bribery and Corruption Declaration (Annexure G) as a returnable document. The form requires yes/no responses to the following for all members, directors, employees, or agents over the past 5 years: charges of bribery/corruption, convictions, implications or allegations of corrupt practices, and likelihood of future charges.

Required returnable document: Bribery and Corruption Declaration (Annexure G). The form includes yes/no questions on: charges of bribery/corruption, convictions, implications or allegations of corrupt practices, and likelihood of future charges. If any answer is 'yes', full details must be provided.

Eligibility depends on a clean record (or full disclosure) regarding bribery, corruption, collusion, or related practices for all members, directors, employees, or agents over the past 5 years. Failure to disclose or a positive response without full details may result in disqualification.

Bidders must declare any bribery or corruption-related charges, convictions, or allegations involving their members, directors, employees, or agents from the past 5 years. If any question is answered 'yes', full details must be provided, including: date and nature of charge, current status, conviction date (if applicable), court details, member details, facts of the case, affected contracts, and any sentences imposed.

Bidders must disclose information for the past 5 years regarding any bribery or corruption charges, convictions, or allegations involving their members, directors, employees, or agents, whether individually or as part of another entity.