Supply and delivery of eye consumables for phelophepha healthcare trains with 100% local content requirement

Issuing Authority: Transnet SOC Ltd. No specific contact person, email, phone, or submission address is provided in this document.

Returnable Documents: This Standard Bidding Document (SBD) 6.2 must be completed and submitted as part of the bid. The bid will be disqualified if the Declaration Certificate and Annex C (Local Content Declaration: Summary Schedule) are not submitted. Bidders must also submit proof of the SARB exchange rates used if applicable.

Transnet must complete certain information prior to issue. Bidders must submit proof of SARB exchange rates used. The declaration must be signed by a Chief Financial Officer or senior member with management responsibility (close corporation, partnership, or individual).

The tender is for the supply and delivery of eye consumables, specifically: Spectacle Cases with a 100% local content minimum threshold. Spectacle Cleaning Cloths with a 100% local content minimum threshold.

Bidders must complete Local Content Declaration Templates Annexes D and E, then consolidate into Annex C. Annex C must be submitted with the bid. Annexes D and E must be kept for 5 years for verification. The successful bidder must update these declarations throughout the contract. The declaration requires the bid price (excluding VAT) and imported content to be stated.

Bidders must calculate and declare local content as a percentage of the bid price using the formula LC = [1 - x / y]

• 100, where x is the imported content in ZAR and y is the bid price excluding VAT. Exchange rates must be the SARB rates at 12:00 on the date of advertisement. The bid price and imported content must be declared in the provided schedules.

Local Content: This is a designated sector tender. A minimum local content threshold applies: 100% for Spectacle Cases and Spectacle Cleaning Cloths. Bidders must submit SBD 6.2 and Annex C. Local content must be calculated using SATS 1286:2011. B-BBEE: Price and B-BBEE are part of the second stage evaluation. General Compliance: The declaration must be signed by the Chief Financial Officer or a legally responsible senior manager; it cannot be delegated to an external representative. Incorrect or unverifiable data may lead to penalties under the Preferential Procurement Regulations.

This SBD is a declaration form for local content. The Preferential Procurement Regulations 2017 promote local production. For designated sectors, bids require a minimum local content threshold. A two-stage process may evaluate local content first, then price and B-BBEE. Subcontracting cannot reduce local content below the threshold. Local content percentage is calculated as LC = [1 - x / y]

• 100. Minimum thresholds: Spectacle Cases 100%, Spectacle Cleaning Cloths 100%. Bidders must declare if there is imported content and indicate exchange rates. The dti must be informed of post-award challenges in meeting local content thresholds.

Local content calculation must use SARB exchange rates from the date of advertisement. The SABS SATS 1286:2011 specification must be used. The bid will be disqualified if the Declaration Certificate and Annex C are not submitted.

A two-stage process may be used: Stage 1 evaluates compliance with a minimum local content threshold. Stage 2 evaluates price and B-BBEE.

Formal eligibility criteria (e.g., company registration, financial standing) are not specified in this master agreement template. These would typically be found in the original Request for Proposal (RFP) documents. However, ongoing eligibility requires: 1) Valid B-BBEE Verification Certificate. 2) Tax compliance. 3) Ability to meet local content thresholds (if applicable). 4) Compliance with railway safety regulations (National Railway Safety Regulator Act).

This is a Master Agreement template for the supply of goods/services to Transnet. The specific scope and deliverables for the tender 'FOR THE SUPPLY AND DELIVERY OF EYE CONSUMABLES FOR THE PHELOPHEPHA HEALTH CARE TRAINS I AND II “ON AN AS WHEN AND REQUIRED BASIS” FOR A PERIOD OF THREE (3) YEARS' are defined in Schedule 1 (Schedule of Requirements/Work Order), which is not included in this extracted text. The Master Agreement outlines the general framework:

• The Supplier/Service Provider is appointed to supply Goods/Services as per Schedule 1 and subsequent Purchase Orders.
• Goods are defined as the materials/products specified in Schedule 1.
• Services are defined as the services specified in Work Orders.
• The Agreement is governed by Purchase Orders issued by Transnet.
• The Supplier must comply with all specifications set forth in Schedule 1.
• The Supplier must adhere to railway safety requirements and regulations as per the National Railway Safety Regulator Act.
• Transnet reserves the right to inspect Goods at the Supplier's premises and reject non-conforming items.
• The Supplier must provide all necessary inspection gauges, test equipment, and calibration certificates.
• The Supplier must prepare and supply test pieces, samples, and specimens for testing at its own cost.

For local content obligations (if applicable):

• The parties may have agreed on milestone targets in a Local Content Plan (for sectors where ramping up is allowed).
• If the Supplier cannot achieve a milestone target or its local content undertaking, it must approach the Department of Trade and Industry (DTI) for exemption within 10 days.
• If DTI grants exemption, the Supplier may supply at the lower threshold, and parties will renegotiate milestones.
• If DTI does not grant exemption, the Supplier must meet the original milestone or undertaking.
• If the Supplier fails to meet a milestone or undertaking, remedies include a 30-day cure period, followed by Non-compliance Penalties calculated as the difference between Required and Actual Local Content Spend plus 5% of that difference.
• Transnet may retain a Local Content Retention Amount (2% of monthly payments) as security, refundable if no penalties are imposed.
• Non-compliance Penalty Certificates issued by the Supplier Development Manager are prima facie proof of penalties.
• Penalties are exclusive of VAT and payable within 10 Business Days of a valid Tax Invoice.

For Services (if applicable):

• The Service Provider must use reasonable endeavours to ensure continuity of its Personnel assigned to perform the Services.
• If reassignment is necessary or if Transnet advises that any Personnel are unsatisfactory, the Service Provider must promptly supply a replacement of equivalent calibre and experience.
• Any replacement must be approved by Transnet prior to commencing provision of the Services; approval must not be unreasonably withheld or delayed.

The Agreement requires the following quality management measures:

• Where Transnet deems appropriate, the parties must meet within two weeks of contract signature to prepare and maintain a contract Risk Register, describing risks and actions to avoid/reduce them.
• Monthly contract progress meetings must be held to capture: late deliverables against milestones, actual costs vs. payment plans, performance issues, contract requirements not achieved, status of corrective actions, and risk management. Minutes must be maintained and signed off.
• For Goods (if applicable), Transnet reserves the right to inspect all Goods at any stage before final acceptance.
• When inspection at the Supplier's works is specified, Transnet's inspector has free access during working hours and may reject non-conforming Goods.
• The Supplier must provide inspection gauges, measuring and test equipment, calibrated at regular intervals by a Transnet-approved laboratory, with certificates not older than 12 months.
• The Supplier must prepare and supply all test pieces, samples, and specimens at its own cost, and provide labour and apparatus for tests.
• All special rules for gauging, testing, analysis, and inspection must be strictly adhered to.
• Inspection is arranged by Transnet staff as indicated in Purchase Orders.
• The Supplier must apply for inspection instructions when Goods are ready, giving 7 Business Days' notice.
• Transnet may recover the cost of inspection for rejected Goods.

General provisions on pricing:

• Prices for Goods/Services are subject to review as indicated in Schedule 1.
• Price negotiations for the next period must commence at least two months prior to any proposed adjustment.
• Negotiations must consider market-related pricing of equivalent goods, continuous improvement initiatives, costs (labour, raw materials, transport/delivery), order size and frequency, and changes to specifications.
• The Supplier/Service Provider must keep full and accurate records of all costs associated with the supply, in a form approved by Transnet, and produce them for inspection or audit upon request.

The Master Agreement sets out general financial terms:

• Prices for Goods/Services are subject to review as indicated in Schedule 1.
• Price negotiations for the next period must commence at least two months prior to any proposed adjustment, considering market-related pricing, costs, and specification changes.
• The Supplier must keep full and accurate cost records, available for audit by Transnet.
• If Transnet can purchase similar Goods/Services of like quality at a lower total delivered cost from another supplier, the Supplier has 30 days to match that price; failure may allow Transnet to purchase from the other supplier, terminate the Agreement, or continue under the Agreement.
• If the Supplier sells similar materials to a third party at a lower total delivered cost than to Transnet, the Supplier has 30 days to adjust its price to match or beat that cost; failure may allow Transnet to purchase from another supplier or terminate the Agreement.
• The Supplier must certify in writing its compliance with the price parity clause within 30 days of the Commencement Date or upon Transnet's request.

The Supplier/Service Provider must comply with the following throughout the contract term:

• Submit details of its B-BBEE status and proof at the beginning of March each year.
• Notify Transnet of any decrease in B-BBEE status or any corporate restructure negatively impacting its status.
• Provide any underlying B-BBEE data requested by Transnet within 30 days.
• Ensure the validity of all renewable certifications, including its B-BBEE Verification Certificate; failure to present renewals may result in termination.
• Comply with local content obligations as per Annexure A (SBD 6.2) and Annexure C of the RFP, which were prequalification criteria.
• Continuously update Local Content Declaration templates (Declarations C, D, and E) with actual local content values.
• Transnet, the DTIC, or its appointed verification authority may conduct compliance audits on local content.
• Breach of local content obligations may provide cause for termination.
• Comply with the National Industrial Participation Programme (NIPP) obligations as per SBD 5, including entering into a NIPP obligation agreement with the DTIC; non-compliance may result in penalties.
• Comply with job creation commitments as per the RFP; failure may result in penalties.
• Observe and ensure compliance with the Transnet Supplier Integrity Pact.
• Comply with all applicable labour, environmental, tax (Income Tax Act, VAT Act), and discrimination legislation.
• Ensure Tax Clearance Compliance for the duration of the Agreement.

The Supplier/Service Provider must:

• Observe and ensure compliance with all requirements of the Occupational Health and Safety Act and related South African labour legislation.
• In compliance with the National Railway Safety Regulator Act, ensure that the Goods/Services comply fully with specifications in Schedule 1 and adhere to railway safety requirements/regulations.
• If engaging a Subcontractor, the Subcontractor's capability to comply with railway safety requirements must be reviewed and approved.
• Grant Transnet access to review any safety-related activities during the contract term.
• For Services (if applicable), ensure Personnel comply with all reasonable Transnet requirements concerning conduct, security, policy standards, codes of practice, and health and safety requirements at Transnet premises.
• Transnet reserves the right to refuse admission or remove any Service Provider Personnel deemed undesirable, a threat to confidentiality/security, or in breach of rules.

The Supplier/Service Provider must:

• Comply with all applicable environmental legislation and regulations.
• Demonstrate sound environmental performance.
• Have an environmental management policy ensuring its products (Goods/Services) are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate way.
• In its bid, have provided Transnet with an understanding of its position on waste disposal, recycling, and energy conservation (Green Economy/Carbon Footprint).

The Master Agreement contains extensive contractual terms covering:

• Definitions and interpretation.
• Nature and scope of the agreement.
• Authority of parties (no partnership/agency).
• Duration/term and cancellation (specific period, 30-day cancellation without cause).
• Risk management (Risk Register, monthly progress meetings).
• Transnet's obligations (providing information, facility access).
• General obligations of the Supplier/Service Provider (professional conduct, compliance, certifications).
• Service Provider's personnel (if applicable).
• Subcontracting (requires approval, restrictions).
• Payment to sub-contractors (Transnet may pay directly under conditions).
• B-BBEE and socio-economic obligations (reporting, status maintenance).
• Local content obligations (compliance, audits, declarations).
• National Industrial Participation Programme (NIPP) obligations.
• Job-creation obligations.
• Penalties for non-compliance to Service Level Agreement, local content, subcontracting, and job creation.
• Fees and expenses relating to services (if applicable).
• Invoices and payment (30-day payment terms, interest on late payment, retention of title).
• Price adjustments (review, negotiation, price parity).
• Warranties applicable to goods and services.
• Third-party indemnity.
• Inspection applicable to goods.
• Defective goods.
• Total or partial failure to perform.
• Rights on cancellation.
• Breach and termination.
• Cession.
• Force majeure.
• Protection of personal information (POPIA compliance).
• Confidentiality.
• Insurances.
• Limitation of liability.
• Intellectual property rights.
• Non-waiver.
• Partial invalidity.
• Dispute resolution.
• Addresses for notices.
• Whole and only agreement.
• Amendment and change control.
• General provisions.
• Database of restricted supplier.

This document is a Non-Disclosure Agreement (NDA) annexure, not the main tender document. No procurement contact details are contained herein. Transnet SOC Ltd is registered at 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001.

This document is a Non-Disclosure Agreement (NDA) annexure, not the main tender document. No submission guidelines are contained herein. The actual tender submission requirements must be obtained from the complete tender documentation.

The NDA itself does not specify tender eligibility criteria. It requires the bidder to act as a principal (not an agent or broker) and confirms Transnet may assign the agreement within its group. Full eligibility criteria would be in the main Bid Document (RFP/RFQ).

This document is a Non-Disclosure Agreement (NDA) annexure. It does not contain tender compliance requirements such as CSD registration, tax clearance, B-BBEE certification, CIDB grading, or local content requirements. Those must be obtained from the complete tender documentation.

This NDA governs information exchange between Transnet SOC Ltd and bidders during the procurement process.

Key obligations for bidders:

• Treat all Transnet information as confidential and secret
• Use confidential information solely for bid-related technical and commercial discussions or subsequent contract performance
• May disclose to Agents who strictly need to know, provided they are informed of confidentiality obligations
• May disclose if required by law, but must notify Transnet promptly and cooperate regarding such disclosure
• Must notify Transnet immediately if confidential information is copied, disclosed, or used improperly
• All confidential information remains Transnet property; no intellectual property rights are conferred
• Must return or destroy all confidential information within 7 days of written demand from Transnet
• Must supply a director-signed certificate confirming destruction of confidential information
• Keep proper written records of confidential information provided and copies made
• Ensure proper and secure storage of all information and copies
• Obtain Transnet's written consent before making any announcements or disclosures about the bid
• Obtain Transnet's written consent before using Transnet's name for publicity or marketing
• Comply with South Africa's privacy protection under Section 14 of the Bill of Rights
• Have appropriate technical and organisational measures against unauthorised data processing
• Obligations survive termination of discussions and continue for 5 years
• Act as principal, not as nominee, agent, or broker
• Responsible for own costs in pursuing the bid
• Transnet may assign the agreement to any Transnet Group member
• Agreement governed by South African law; parties submit to exclusive jurisdiction of South African courts
• Agreement does not create partnership, joint venture, or agency between parties

Returnable Documents: Not specified in the provided document. No submission method, deadline, or required forms detailed beyond the tender closing date (10 July 2026, 15:00).

Suppliers must demonstrate ability to meet SLA requirements, including delivery timelines, product compliance, and responsiveness. No explicit eligibility criteria are stated beyond compliance with the SLA performance metrics, but suppliers are expected to interface with Dispensing Opticians, Eye Clinic Managers, and Transnet's Group Finance and Procurement departments.

Scope: Supply and delivery of eye consumables for Phelophepha Healthcare Trains I and II on an as-when-required basis for 3 years.

Delivery Requirements:

• Annual bulk orders: ≤ 6 weeks lead time, delivered in January annually.
• Standard orders: ≤ 10 working days lead time.
• Emergency orders: ≤ 24–48 hours lead time.

Performance Standards:

• 100% delivery compliance for all order types as per specified lead times.
• Order accuracy: Supply correct items, quantities, and specifications as ordered. Reconciliation via delivery notes and orders placed.
• On-Time-In-Full (OTIF) delivery: Orders must be delivered complete and on time.

Product Compliance:

• All products must match approved specifications, brands, dimensions, power ranges, packaging, and quality standards per the contract and pricing schedule.
• Defective or damaged products must be replaced within 5 calendar days.

Service Level Agreement (SLA) Weighting:

• Delivery timelines (annual, standard, emergency): 10% each (total 30%).
• Order accuracy: 20%.
• OTIF orders: 20%.
• Product compliance: 20%.
• Defective product resolution: 10%.
• Query resolution and corrective actions: 10% each (total 20%).

Measurement and Reporting:

• Communication via emails, signed delivery notes, incident reports, and pictures.
• Monthly ratings (1–5 scale) for supplier performance, with definitions provided for each rating level.

• Closing date: 2026‑07‑10 15:00 (as per tender record).
• Site visits / briefing sessions: may be required; attendance is compulsory only if the RFX marks them as mandatory. Failure to attend a compulsory session results in disqualification.
• Clarification queries: must be submitted before the closing date to the contact person named in the RFX, using the prescribed method.
• No specific dates for briefings or site visits are provided in the extracted text.

• Contact person: as listed in the RFX document (details not extracted).
• Queries before the closing date must be directed to the contact person indicated in the bid documents.
• Submission address: as indicated in the bid documents (exact address not extracted).

• Submit the bid no later than the closing date and time stated in the bid documents; late bids will be rejected.
• Complete all required bid forms in legible, non‑erasable ink.
• Place the completed bid in a sealed envelope, clearly marking the bid number and subject on the front and the respondent’s return address on the reverse.
• Use only the official Transnet bid forms and formats; any alternative format may lead to rejection.
• Include all mandatory returnable documents/schedules listed in the RFX. Missing mandatory returnables = disqualification; missing non‑mandatory returnables may also lead to disqualification.
• If additional space is needed, attach extra information on company letterhead and cross‑reference it in the bid.
• Provide samples (if required) correctly labelled with respondent name, address, bid number and item number; samples must arrive before the closing date.
• Failure to provide required securities, samples, or to comply with any condition may result in default and possible cancellation of the contract.

• Submit all mandatory returnable documents listed in the RFX; failure results in disqualification.
• Use the official Transnet bid forms; do not substitute with own formats.
• If additional space is needed, attach extra pages on company letterhead and cross‑reference.
• Provide samples (if required) correctly labelled; Transnet may retain them for quality verification.
• Return of samples is at the respondent’s risk and cost if not retained by Transnet.

• Goods must be new, unused, and not reconditioned unless otherwise stated.
• Prices must be quoted on a Delivered Duty Paid (DDP) basis per the latest ICC Incoterms, unless the bid schedule specifies otherwise.
• Local supplies: quoted on a Delivered RSA destination basis.
• Imported supplies: quoted on DDP to the final South African destination.
• Respondents must comply strictly with Transnet‑provided drawings, specifications, plans, and diagrams; any deviation requires prior written approval.
• Drawings required from the respondent must be submitted before the bid closing time; failure to do so may lead to disqualification.
• For foreign specifications (non‑British/American), provide translated copies and a covering letter detailing any variations.
• Contract quantities are not fixed; the successful supplier must be able to supply any quantities ordered during the contract period, as per the estimates provided in the bid documents.
• Delivery periods must include all non‑working days and any stock‑taking or repair periods.
• Progress reports may be required; emergency demands may be issued with first right of refusal to the supplier.

• All goods must be new, unused, and not reconditioned unless otherwise specified.
• Compliance with the quality standards and specifications supplied by Transnet is mandatory.
• Samples (if required) must be labelled correctly and submitted before the closing date; Transnet may retain samples for quality checks.
• No payment will be made for retained samples.

• Quote prices on a Delivered Duty Paid (DDP) basis per the latest ICC Incoterms unless otherwise instructed.
• Separate schedules for local supplies (Delivered RSA) and imported supplies (DDP to South Africa) must be completed.
• Prices must be in ZAR and inclusive of VAT for local supplies; VAT on the local commission portion must be shown separately for foreign services.
• Do not quote prices subject to confirmation; such bids will be rejected.
• Any price changes must be crossed out, corrected, and initialed by the signatory.

• All monetary amounts must be quoted in South African Rand (ZAR) unless the RFX permits otherwise.
• Prices quoted as “subject to confirmation” will be rejected.
• Provide prices in the bid price schedule as per the required format (local vs imported supplies).
• Any price alterations must be made by crossing out the original figure, inserting the correct one, and initialing the change.
• Exchange and remittance: if part of the contract value is to be paid overseas, Transnet may request direct payment to the foreign principal; respondents must provide full details and obtain South African Reserve Bank approval for foreign currency payments.
• Transnet prefers Rand‑based agreements and may require forward exchange cover for foreign currency portions.
• Guarantees: the successful supplier may be required to provide a guarantee for any advance payments.
• Conditional discounts are allowed only if the discount period is calculated from receipt of a correct tax invoice after contract fulfilment.
• VAT: prices for local supplies must be inclusive of VAT, shown separately on the tax invoice; for foreign services, VAT applies only to the local commission portion.

• Provide a Deed of Suretyship (or equivalent) from an approved South African bank, building society, insurer or guarantee corporation as security, in the amount stipulated in the bid documents.
• Return the completed Deed of Suretyship form within 30 calendar days of the letter of acceptance; failure to do so may result in contract cancellation.
• Submit all mandatory returnable schedules/documents; missing mandatory items = disqualification.
• Identify the company fully (directors for companies, members for close corporations, partners for partnerships, etc.) as required.
• Power of Attorney: foreign respondents must provide a duly authenticated Power of Attorney authorising their South African representative/agent to sign contracts and choose the domicilium citandi et executandi.
• Restricted suppliers: bidders appearing on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers are ineligible.
• Compliance with B‑B‑BEE, CSD, tax, CIDB, CIPC, and professional registrations is required as per the RFX (specific details not extracted).

• Identify the full legal entity details (directors, members, partners) as required.
• Respondents must ensure that any samples or materials supplied comply with safety and handling requirements outlined in the bid documents.
• Emergency demand procedures may be invoked; suppliers must be prepared to meet short‑notice deliveries safely.

• Upon acceptance, the General Bid Conditions and any special conditions become part of the contract.
• The contract documents consist of the General Bid Conditions, the Terms and Conditions of Contract, and any special conditions.
• The successful supplier must provide a Deed of Suretyship as security; Transnet will supply the form.
• Completed security form must be returned within 30 calendar days of the acceptance letter; payment is withheld until receipt.
• Failure to return the security form (without approved extension) allows Transnet to cancel the contract immediately.
• The contract is governed by South African law; the respondent must specify a domicilium citandi et executandi in South Africa.
• Foreign respondents must name an authorised South African representative and provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• Any conflict between these General Bid Conditions and the RFX document is resolved in favour of the RFX.

• Submit the bid before the closing date and time.
• Complete all bid documents in full, legibly, and in non‑erasable ink.
• Seal the bid in an envelope marked with the bid number and subject; include the respondent’s return address on the reverse.
• Follow all instructions in the bid documents regarding format, forms, and submission procedures.

• Post‑closing communication limited to the Chairperson of the Bid Preparation and Evaluation Committee.
• No further scoring details provided; evaluation will follow the general bid conditions and any specific criteria in the RFX.

Returnable Documents:

• Annex C (Local Content Declaration - Summary Schedule) — MANDATORY; failure to fully complete, declare, sign, and date will result in bid being non-responsive and disqualified
• Annex D (Imported Content Declaration - Supporting Schedule) — ESSENTIAL; failure to fully complete, declare, sign, and date may result in bid being non-responsive and disqualified
• Annex E (Local Content Declaration - Supporting Schedule) — ESSENTIAL; failure to fully complete, declare, sign, and date may result in bid being non-responsive and disqualified
• All annexures must be signed by an authorized signatory
• VAT must be excluded from all calculations in the returnable forms

Suppliers must complete Annex C (Local Content Declaration), Annex D (Imported Content Declaration), and Annex E (Local Content Declaration - Summary Schedule). Failure to fully complete, declare, sign and date these annexes will result in the bid being non-responsive and disqualified. Must provide detailed breakdown of local vs imported content.

Scope of Supply:

• Eye consumables for Phelophepha Health Care Trains I and II
• Supply and delivery on an as-when-and-required basis
• Contract duration: Three (3) years
• Category: Medical supplies

Local Content Requirements (SATS 1286.2011):

• Bidders must complete Annex C, D, and E forms for local content calculations
• VAT to be excluded from all calculations
• Annex C requires declaration of total tender value, local content percentage per item, and designated products
• Annex D requires breakdown of imported content including overseas supplier details, freight costs, and foreign currency payments
• Annex E requires declaration of local products (goods, services, and works) and exempted imported value
• Calculations must correspond across all annexures (C24 must match E13, C23 must match D53)

Supply and delivery of eye consumables to Phelophepha Health Care Trains I and II on an as-when-required basis. Delivery locations include stations across all nine South African provinces, as listed in Annexure P. Key provinces and towns include: Eastern Cape (e.g., Alicedale, Cookhouse, Cradock), KwaZulu-Natal (e.g., Newcastle, Ladysmith, Pietermaritzburg), Free State (e.g., Bloemfontein, Bethlehem, Welkom), Mpumalanga (e.g., Ermelo, Witbank, Lydenburg), Gauteng (e.g., Randfontein, Krugersdorp, Heidelberg), Limpopo (e.g., Musina, Tzaneen, Polokwane), Western Cape (e.g., Ashton, Swellendam, Worcester), Northern Cape (e.g., Warrenton, Kimberley, Upington), and Northwest (e.g., Rustenburg, Klerksdorp, Mahikeng).

• Closing date & time: 10 July 2026 15:00 hrs.
• Clarification request deadline: 29 June 2026 12:00 hrs (submit RFP Clarification Request Form to Matlala Mabetlela).
• No formal briefing session is scheduled.
• Bid validity period: 180 business days from the closing date.

Contact person: Matlala Mabetlela

Phone: 011 308 1284

Email: [email protected]

All communications after the closing date must be directed to the above contact.

• Upload the complete bid to the Transnet e‑tender portal (https://transnetetenders.azurewebsites.net) using your own registered company profile.
• Each upload may be up to 30 MB; multiple uploads are allowed.
• All returnable documents listed in Section 5 must be signed, stamped, dated and uploaded before the deadline.
• Only one proposal per bidder is permitted unless the RFP states otherwise.
• Late submissions will be rejected; submit at least one day before the closing time to avoid technical issues.
• Bid validity: 180 business days from the closing date.
• Tax compliance: provide a valid SARS PIN/TCS certificate or CSD number (foreign suppliers without a local entity are exempt).
• B‑B‑BEE: submit a verified B‑BEE status level certificate or sworn affidavit.
• Proof of authority (e.g., board resolution) must accompany the bid.

Valid ISO 9001 certificate with relevant scope. Minimum 80% score on technical evaluation (100 points total). Must provide three months bank statements showing R350,000 positive balance or overdraft facility. Quality certifications (SAHPRA and/or ISO 13485) preferred. Must demonstrate multi-provincial delivery capability. Tax compliance and B-BBEE certificate/affidavit required. Foreign suppliers must complete questionnaire.

Scope: supply and delivery of optometry consumables for the Phelophepa Health‑Care Trains (3‑year contract).

Items include:

• Spectacle frames – unisex, heat‑adjustable cellulose acetate, sizes Small/Medium/Large/Kiddies.
• Ready‑made reading spectacles – power +0.5 to +4.0, various frame sizes.
• Non‑prescription sunglasses – UV‑compliant, adult & paediatric styles.
• Finished ophthalmic lenses (CR‑39) – defined spherical/cylindrical powers, scratch‑resistant optional.
• Semi‑finished lens blanks (CR‑39) – wide prescription range for on‑site surfacing.
• Spectacle cases – durable, foldable, bulk‑pack.
• Lens blocking pads, cleaning cloths, micro‑fibre cloths.

General product requirements: fit‑for‑purpose, consistent quality, batch traceability, compliance with South African standards, defect‑free.

Delivery & logistics: initial bulk delivery to two train stations, annual bulk to Cape Town (January), ongoing deliveries nationwide; minimum 95 % OTIF; standard orders ≤ 10 working days, emergency ≤ 24‑48 hrs, annual bulk ≤ 6 weeks.

Execution methodology to be detailed in the bid:

• Lead times to all provinces.
• Order processing SOP – receipt, verification, processing, management and delivery.
• Stock management strategy – buffer stock, demand forecasting, replenishment and continuity measures.

Performance management will be assessed against delivery timelines, order accuracy, product compliance and responsiveness.

Required experience and qualifications:

• Demonstrated supply of optometry/ophthalmic consumables.
• References from at least three clients (minimum contract value R1 500 000) with contact details.
• Organizational structure, key personnel qualifications and relevant licences.
• Operational footprint – warehouses, distribution network and logistics capability across provinces.
• Financial statements or bank statements showing sufficient liquidity.
• For joint ventures, a signed JV agreement or written intention to enter into one if awarded.

Quality certifications required:

• ISO 9001 (or equivalent) – scope must cover supply and distribution of the goods.
• ISO 13485 and/or SAHPRA certification – preferred for medical‑grade optical products.

Evaluation of quality:

• Certificates must be valid and issued by an accredited body.
• ISO 13485 ensures consistent product quality, traceability, risk management and suitability for high‑volume clinical use.
• SAHPRA accreditation confirms legal compliance for medical use.

Pricing must follow the approved price schedule attached to the RFP and be submitted in the format prescribed in Section 4. Prices are evaluated using the formula: Score = 80 × (1 – (Pt – Pmin)/Pmin), where Pt is the bidder’s price and Pmin is the lowest acceptable price.

• Pricing must follow the approved price schedule and be submitted in the prescribed format (Section 4).
• Bidders must demonstrate financial capacity: three consecutive bank statements showing a minimum R350 000 balance per month or an equivalent overdraft facility.
• ISO 9001 (or equivalent) certification required; ISO 13485 or SAHPRA certification is advantageous.
• No specific performance bond or guarantee is mentioned; compliance with the 180‑day bid validity is required.

• Tax compliance: valid SARS PIN/TCS certificate or CSD number (foreign suppliers exempt).
• B‑B‑BEE: verified B‑BEE status level certificate or sworn affidavit.
• Employment Equity Act compliance required.
• Quality certifications: ISO 9001 mandatory; ISO 13485 and/or SAHPRA preferred.
• Security clearance may be required for confidential/secret/top‑secret information.
• All suppliers must adhere to the General Supplier Obligations and the Transnet Supplier Integrity Pact.

Submit a verified B‑BEE status level certificate or a sworn affidavit (for EMEs & QSEs) in accordance with the B‑BEE Act.

Submission requirements:

• All documents must be signed, stamped and dated before upload.
• Returnable documents listed in Section 5 must be included.
• Proposals are deemed offers unless expressly stated otherwise.

Clarifications & complaints:

• Submit clarification requests to Matlala Mabetlela by 29 June 2026 12:00 hrs.
• Complaints (pre‑ or post‑closing) must be emailed to [email protected].

General conduct:

• No canvassing of Transnet officials between closing and award.
• Collusion leads to automatic disqualification and restriction from state contracts.
• Transnet is not liable for technical issues affecting electronic submissions.

Suppliers must provide a statement on their environmental commitments, covering waste disposal, recycling practices and energy‑conservation measures.

Contract duration: 36 months (subject to performance and budget).

Key clauses (as per Transnet Master Agreement and Service Level Agreement):

• Penalties for late delivery, non‑compliant products or contractual breaches.
• Right to terminate the contract for breach.
• Recovery of damages and exclusion from future procurement for serious non‑performance.
• General bid conditions, confidentiality, legal review and security clearance requirements are incorporated by reference.

Tax compliance details:

• Submit SARS PIN/TCS certificate (or CSD number for local suppliers).
• Foreign suppliers without a local entity are exempt from CSD registration.
• Failure to provide the required tax documentation may render the bid invalid.

Additional evaluation points:

• Minimum qualifying score: 80 points.
• Evaluation may be conducted sequentially or in parallel at Transnet’s discretion.
• Specific goals claim form (Section 9) awards preference points for meeting defined objectives.