Supply and delivery of bulk spares for general maintenance stores (plumbing, electrical, carpentry, PPE)

• Purpose: Appointment of a service provider for the supply and delivery of bulk spares for general maintenance stores.
• Background: Ekurhuleni Housing Company (EHC) provides affordable rental housing under mandates from national housing legislation.

• Closing date: 15 July 2026.
• Closing time: 11:00 AM.
• No briefing sessions, site visits, or clarification deadlines are mentioned.

• Technical queries (specifications): Contact Xolile Mbatha or James Abrams at [email protected].
• Supply Chain Management queries: Contact Dolly Phatlane, Thozama Dalindyebo, or Patricia Mngomezulu at [email protected], [email protected], or [email protected].
• Submission address: EHC head office, Cnr Victoria Street and Linton Jones Street, Germiston 1400 (next to fire station).

• Submission method: Hand deliver to EHC head office.
• Address: Corner of Victoria Street and Linton Jones Street, Germiston 1400 (next to fire station).
• Place in a sealed envelope clearly stating RFQ number EHC/BS/2026 and description.
• Deposit in the RED tender box at the reception.
• You must sign the submission register – failure to do so results in automatic disqualification.
• No late submissions will be accepted.
• Returnable documents: Completed pricing schedule, signed MBD forms, and a full response to the RFQ.
• Note: By submitting, you consent to Ekurhuleni Housing Company processing your personal information under POPIA.

• Documents to return: Completed pricing schedule, signed MBD forms, full RFQ response.
• Submission details: Hand deliver sealed envelope with RFQ number EHC/BS/2026 to the red tender box at EHC reception and sign the register.

Mandatory requirements: no late submissions; correct signing of submission register; submission of all required documents. Administrative compliance: all listed documents must be provided. Technical compliance: materials must meet SANS standards (e.g., SANS 10252, 10254); copper or SABS-approved HDPE/PEX piping; DZR brass fittings; minimum 6-month warranty on repairs. Bidders must have financial resources/short-term financing access.

• Scope: Supply and delivery of bulk spares for general maintenance stores on an 'as and when required' basis.
• Delivery timeframes:

• Plumbing materials: Within 12 hours of request.
• All other materials: Within 24 hours of request.

• Work standards: All work must comply with SANS 10252 (Water Supply and Drainage) and SANS 10254 (Geyser Installations).
• Material specifications:

• Piping: Copper (Class 0/1/2) or SABS-approved HDPE/PEX for underground/internal use.
• Fittings: DZR (Dezincification Resistant) brass for all water connections.

• Warranty: Minimum 6-month guarantee on all repairs.

• You must complete the detailed pricing schedule provided in the RFQ.
• The schedule lists numerous items across categories: Plumbing, Ceilings/Carpentry/Joinery, Electrical, Paint, and PPE.
• Each line item requires a quantity, rate, and calculated amount.
• Example items include: Plastic control pressure valves, kitchen bib taps, ceiling boards, light fittings, paint, dust coats, etc.
• Ensure all prices are VAT inclusive.

• Pricing format: Complete the provided pricing schedule with rates and amounts.
• All prices must be VAT inclusive and include all related costs.
• Financial capacity proof: Submit a duly signed undertaking confirming sufficient financial resources or access to short-term financing for project delivery.
• Bank letter: Provide a bank letter not older than three months.
• Company pricing must be on a letterhead.

• Mandatory documents:

• Certified copy of Director's ID (not older than three months from closing date).
• Proof of CIPC registration, including a document listing directors' full names and ID numbers.
• Up-to-date municipal account/statement (not in arrears for more than 90 days). If a lessee, provide a valid original/certified lease agreement.
• Valid B-BBEE affidavit or certificate.
• Valid Tax PIN.
• CSD report.

• Failure to provide any mandatory document may lead to disqualification.

• Personal Protective Equipment (PPE) is required as listed in the pricing schedule (e.g., dust coats, disposable overalls, reflector vests).
• The entity reserves the right to conduct due diligence, including site visits, to verify submitted information.

• Contract duration: On-demand supply arrangement.
• Termination: The employer may terminate if the contractor fails to proceed with work, comply timeously with an instruction, or remedy a specified default.
• Progress meetings: The project team will conduct site meetings at agreed intervals to monitor progress.
• General conditions: Proposals are subject to EHC's Standard Conditions of Tender and Supply Chain Management Policy.
• Entity's rights include awarding in part or full, not awarding, requesting further information, verifying documentation, withdrawing the bid, and correcting incorrect awards.

• By submitting, you acknowledge EHC may process your personal information under POPIA.
• The entity reserves rights to negotiate with shortlisted/successful bidders pre- and post-award to ensure value for money.
• The RFQ document is available for download on the EHC website: www.ehco.org.za.

• No late submissions accepted.
• Company must have an up-to-date municipal account (not in arrears for more than 90 days).

• This bid uses the 80/20 preference point system.
• Specific goals points are allocated for HDI, Woman, Disability, Youth, and location within Ekurhuleni.