Supply and delivery of hp elitebook AI laptops to idt head office

• Procurement and delivery of laptops to the IDT Head Office.
• Detailed specifications include HP EliteBook 8 G1i models with Intel Core Ultra 7 processors, 32GB RAM, 512GB/1TB SSD, Windows 11 Pro, 3-year onsite warranty.

• Closing date and time: 16 July 2026 at 12:00 PM (noon).
• No clarification queries allowed within 12 hours before the closing time.

• Submission and general quotation queries: Email [email protected].
• SCM queries: Email [email protected].
• Technical queries: Email [email protected].
• Organisation address: Glenwood Office Park, Cnr. Oberon & Sprite Streets, Faerie Glen 0043. PO Box 73000, Lynnwood Ridge 0040.
• Tel: (012) 845-2000. Fax: (012) 348-1089.
• Website: www.idt.org.za.

• Submit your quotation by email only to [email protected].
• Deadline: 16 July 2026 at 12:00 PM (noon). Late submissions will not be considered.
• Compulsory returnable documents:

1. Name of Company.
2. National Treasury Central Supplier Database (CSD) number.
3. Valid SARS Tax Compliance Pin Number letter.
4. Duly completed and signed SBD 4 (Bidder’s Declaration).
5. Duly completed and signed SBD 6.1 (Preference Points Claim Form).

• No queries are allowed within 12 hours before the closing deadline.
• The IDT reserves the right to withdraw or cancel this RFQ without prior notice.

quotation are the following:

1. Name of Company __________________________________________________

2. National Treasury Central Supplier Database number MAAA__________________

3. Unique SARS Tax Compliance Pin Number (submit valid letter)

4. Duly completed and signed: SDB 4 (Bidder’s Declaration), attached in this RFQ

document.

5. Duly completed and signed: SDB 6.1 (Preference Points Claim Form in Terms of

The Preferential Procurement Regulations 2022), attached in this RFQ document.

Bidder must be registered on National Treasury Central Supplier Database with valid MAAA number. Must have valid SARS Tax Compliance Pin. Must complete SBD 4 declaration confirming no conflicts of interest, no collusion, and no state employment conflicts. Must complete SBD 6.1 to claim preference points for specific goals (women, youth, disabilities, black ownership) with supporting documentation. Company must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.

• Supply and deliver HP EliteBook laptops with the following detailed specifications:

• Model: EliteBook 8 G1i 14-inch AI PC or EliteBook 8 Flip G1i 13-inch AI PC (convertible 2-in-1).
• Processor: Intel Core Ultra 7 series (e.g., 255U or 258V), 1.70/5.20 GHz, 12 cores, 12MB cache, with Intel AI Boost NPU.
• Memory: 32 GB LPDDR5x RAM (onboard, not upgradeable).
• Storage: 512 GB or 1 TB PCIe Gen4 NVMe TLC SSD.
• Display: 14-inch FHD+ (1920x1200) or 13.3-inch WUXGA (1920x1200) touchscreen, anti-glare, 300-400 nits.
• Operating System: Windows 11 Pro.
• Security features: Fingerprint reader, smartcard reader, Wolf Pro Security Edition, tamper lock.
• Camera: 5MP IR camera.
• Connectivity: Wi-Fi 7, Bluetooth 5.4, no mobile broadband.
• Ports: 2x Thunderbolt 4, 1x USB-C, 1x HDMI 2.1, 1x USB-A, SD card reader, headphone jack.
• Battery: 62Wh with fast charge.
• Warranty: 3-year onsite warranty.
• Colour: Glacier Silver. Weight: Starting at 1.39 kg.

• Quote a total price inclusive of VAT.
• Price must be valid for at least 30 days after the RFQ closing date (16 July 2026).

• Quote a total price inclusive of VAT.
• The quoted price must remain valid for at least 30 days after the RFQ closing date (16 July 2026).

• Mandatory documents:

• National Treasury Central Supplier Database (CSD) number.
• Valid SARS Tax Compliance Pin Number letter.

• Submit duly completed and signed SBD 4 (Bidder’s Declaration) and SBD 6.1 (Preference Points Claim Form).
• Preference points are claimed for specific goals (Women, Youth, People with Disabilities, Black People) as per SBD 6.1.
• Bidders must declare any conflicts of interest, state employment, or relationships with procuring institution officials in SBD 4.
• False declarations may lead to disqualification, contract cancellation, blacklisting, or criminal prosecution.

• Preference points are awarded for specific goals: Women (6 points), Youth (6 points), People with Disabilities (4 points), Black People (4 points) under the 80/20 system.
• Submit proof with SBD 6.1 to claim points.
• The organ of state may verify claims and impose penalties for fraudulent claims.

• Bidders must submit a signed SBD 4 declaration confirming:

• Understanding of the disclosure requirements.
• Independent bidding without collusion.
• No prior discussions with competitors on pricing, specifications, or market allocation.
• No undisclosed communications with procuring officials.
• Awareness that suspicious bids may be reported to the Competition Commission or NPA, leading to penalties or blacklisting.

• The contract involves supplying HP EliteBook laptops with detailed specifications as listed.
• Warranty: 3-year onsite warranty is required.
• Bidders must provide company details and registration number.
• If awarded, the contractor may be required to furnish documentary proof for preference points claimed.
• Fraudulent claims or contract breaches may result in disqualification, cost recovery, contract cancellation, blacklisting for up to 10 years, and criminal prosecution.

• No queries allowed within 12 hours before the closing date and time.
• The IDT reserves the right to withdraw or cancel this RFQ without prior notification to respondents.

• Any person (natural or juristic) may bid.
• Bidders must comply with transparency, accountability, impartiality, and ethics principles.
• Submit all required returnable documents by the closing deadline.

• The 80/20 preference point system applies (price vs. specific goals).
• Points allocation: Price up to 80 points, Specific Goals up to 20 points.
• Specific Goals points: Women 6, Youth 6, People with Disabilities 4, Black People 4.
• Price points calculated using formula: Ps = 80(1 - (Pt - Pmin) / Pmin).
• Definitions provided for 'tender', 'price', 'rand value', 'income-generating contracts', and the Preferential Procurement Policy Framework Act.