Maintenance of flush toilets and construction of new toilet facilities at ukhanyo secondary school, eastern cape

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Tender document for maintenance of flush

Toilets and/or construction of new toilet

Facilities at

Ukhanyo secondary school in the

Eastern cape province

Under the ecdoe flush toilets maintenance programme

Tender NO.TMT-ECDOE-26/27-FLUSH cl16rra1

Registered Name of Tenderer

Trading Name of Tenderer

Registration No. of Entity

Contact Person

Tel No: Email Address:

Cell No: Fax No:

Address of registered physical address

District Sarah Baartman

No. of Projects 1

Cluster Offer (Vat Inclusive (15%) R

Contents

Part T1: Tendering Procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

Part T2: Returnable Documents

T2.1 List of returnable documents

T2.2 Returnable schedules

Part C1: Agreement, Conditions of Contract and Contract Variable

C1.1 Form of Offer and Acceptance

C1.2 Conditions of Contract and Contract Variable

Part C2: Pricing Data

C2.1 Pricing Instructions

C2.2 Bill of Quantities

Part C3: Scope of Work

C3.1 Scope of Work

C3.2 Health and Safety Specification

C3.3 Contractors Report

C3.4 Schedule of Certificates of Compliance required

Part C4: Site Information

C4.1 Site Information

C4.2 Drawings

Statutory requirements data

Claimed Specific Goal Points

SARS PIN No.

Income Tax Number

Vat Number

Tax Expiry date

Tenderer CIDB Grading

CIDB CRS No

Contact details

Name of contact person:

Cell no

Telephone:

Email address:

CSD REG Number

COIDA Certificate No.

For JVs – Lead partners name

T1.1: Notice and invitation to submit tender

Maintenance of flush toilets and/or construction of new toilet facilities at

Schools in eastern cape province under the ecdoe flush toilet maintenance

PROGRAMME (BID No. TMT-ECDOE-26/27- FLUSH-CL16RRA1

The Mvula Trust is an Implementing Agent and is implementing the Flush Toilet Maintenance programme on

behalf of the Eastern Cape Department of Education (State Organ). The Mvula Trust invites suitable and

qualified Contractors to submit tenders for MAINTENANCE OF FLUSH TOILETS AND/OR CONSTRUCTION

OF NEW TOILET FACILITIES AT SCHOOLS IN THE EASTERN CAPE PROVINCE in the following cluster.

Table 1:

CIDB

Cluster Project No. Name of School Type of Contractor

Project Grading

16RRA TMT-ECDOE-26/27-FLUSH- UKHANYO SECONDARY School 3 GB or

1 CL16RRA1 SCHOOL Buildings Higher

No compulsory briefing will be held.

Tender documents will be available on National Treasury e-tender portal for downloading and self-printing

from 10:00am on Thursday, 09 July 2026

It is responsibility of the bidder to make sure that all the returnable documents and schedules as indicated in

section Part T2 Returnable documents are up to date when submitting the bid.

The tenders will be evaluated for price and preference. Evaluation for preference and price will be 80/20

Preference Point system where a maximum of eighty (80) points will be awarded for price and twenty (20)

points will be awarded for Specific Goals.

After price and preference have been scored, an arithmetic check and risk assessment will be conducted

for those tenderers that are responsive.

Tender closing date and time: Thursday, 30 July 2026 @ 12:00pm. Completed tender documents must be

submitted in sealed envelopes and clearly marked as per Bid Number indicated above in the table for

each specific cluster and must be deposited in a tender box at 69 Devereux Avenue, Vincent, East

London. Late submissions will not be considered.

The Mvula Trust reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any

tender or to accept a part of it and/or may reduce the number of schools.

The Mvula Trust does not bind itself to accepting the lowest tender. After price and preference have been scored,

arithmetic check and risk assessment will be conducted for those tenderers that are responsive. The Mvula Trust

will only accept the tender offer; if in the opinion of the employer, it does not present any risk and only if the tenderer:

(a) is not under restrictions, or has principals who are under restrictions, preventing participating in the employer’s

procurement;

(b) can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses the

professional and technical qualifications, professional and technical competence, financial resources, equipment

and other physical facilities, managerial capability, reliability, experience and reputation, expertise and the

personnel, to perform the contract and has passed the minimum score in the risk assessment matrix.

(c) The Bidder has not more than two (2) current projects that are under construction and/or which have not taken

Works Completion at time of evaluation. Failure to declare all current projects that the company is appointed on

will result in the bidder being disqualified. Declarations to be made under form T2.1. E – Current Projects

(d) The Bidder has not already been awarded (not commenced construction) or being considered for award for

two (2) or more projects on current or recently advertised tenders by TMT on various programme under SAFE,

SAFE OMITTED SCOPE, LDoE and ECDoE.

(e) Bidders will only be awarded for 1 project under the Flush Maintenance Programme

“Bidders are to note that the contract duration is a total of 20 weeks from the commencement date to the practical

completion date. Bidders are to note that work has been set aside for local SMMEs' participation, and 5% of the

construction value is to be set aside for local suppliers' material procurement within the local area. Bidders must

ensure that their pricing covers costs for engaging, attendance, supervision of SMMEs and profit."

No Telegraph, telephone, telex, facsimile or any other form of transmittal will be accepted.

Enquiries:

All enquiries regarding this tender must be forwarded to: Email: [email protected] with the applicable

Bid No. as the subject.

T1.2 Tender data

Maintenance of flush toilets and/or construction of new toilet

Project title: FACILITIES AT SCHOOLS IN THE EASTERN CAPE PROVINCE.

Tender No: TMT-ECDOE-26/27- FLUSH-CL16RRA1

Invitation

03 July 2026 Closing date: 24 July 2026

date:

Closing time: 12:00 Validity period 12 weeks

The conditions of tender are the Standard Conditions of Tender as contained in Annex C of CIDB Standard for

Uniformity in Construction Procurement (August 2019). This standard is issued in terms of sections 4(f),

5(3)(c) and 5(4)(b) of the Construction Industry Development Board Act read with Regulation 24 of

the Construction Industry Development Regulations, 2004 (as amended) issued in terms of section 33.

The Standard Conditions of Tender make several references to the tender data for details that apply

specifically to this tender. The tender data shall have precedence in the interpretation of any ambiguity or

inconsistency between the tender data and the Standard Conditions of Tender.

Each item of data given below is cross-referenced to the clause in the Standard Conditions of tender to which

it mainly applies.

Clause Section Clause

number

(refer to

Annex C)

C1.1.1 Actions The Mvula Trust as the employer and each tenderer submitting a tender offer shall

comply with these conditions of tender. In their dealings with each other, they shall

discharge their duties and obligations as set out in C.2 and C.3, timeously and with

integrity, and behave equitably, honestly and transparently, comply with all legal

obligations and not engage in anticompetitive practices.

The sponsor is the Eastern Cape Department of Education (ECDOE) and the

employer according to the contract is The Mvula Trust. The work is to be done for

ECDOE as sponsor and as funder. ECDOE will have the right to directly intervene if

the service provider is in default. In the event of such an intervention, ECDOE shall

assume full accountability and responsibility and will indemnify the IA for any litigation

that might arise as a consequence of such intervention

The contracts allow for the assignment of the remaining contractual liabilities of the

Tenderers to ECDOE to be implemented by such custodian department.

C.1.1.2 Actions The Mvula Trust and the tenderer and all their agents and employees involved in

the tender process shall avoid conflicts of interest and where a conflict of interest

is perceived or known, declare any such conflict of interest, indicating the nature

of such conflict. Tenderers shall declare any potential conflict of interest in their

tender submissions. Employees, agents and advisors of the employer shall declare any

conflict of interest to whoever is responsible for overseeing the procurement

process at the start of any deliberations relating to the procurement process or as

soon as they become aware of such conflict and abstain from any decisions where

such conflict exists or recuse themselves from the procurement process, as

appropriate.

Note: 1) A conflict of interest may arise due to a conflict of roles which might

provide an incentive for improper acts in some circumstances. A conflict of

interest can create an appearance of impropriety that can undermine confidence

in the ability of that person to act properly in his or her position even if no

improper acts result.

2. Conflicts of interest in respect of those engaged in the procurement process

include direct, indirect or family interests in the tender or outcome of the

procurement process and any personal bias, inclination, obligation, allegiance or

loyalty which would in any way affect any decisions taken.

3. TMT may upon discovery of abuse of SCM system including –

failure to disclose conflict of interest,

when conflicted, failure to withdraw from participating in any manner whatsoever

in the process relating to this tender,

that bidder has committed a corrupt or fraudulent act in competing for the

tender, or

that bidder has failed to perform on any previous contract with the TMT, or

that the bidder or any of its directors are listed as companies or persons

prohibited from doing business with the public sector

Reject the bid or a proposal for the award, and where the award/contract is

concluded already, TMT reserves the right to cancel the award or contract

based on any of the above.

C.1.1.3 Actions The employer shall not seek and a tenderer shall not submit a tender without having

a firm intention and the capacity to proceed with and complete the contract within

the stipulated completion time. Failure to complete will result in penalties being

applied and tendered being blacklisted with CIDB and National Treasury

C.1.4 Communic Each communication between the employer and a tenderer shall be to or from the

ation and employer's agent only, and in a form that can be readily read, copied and recorded.

employer’s Communications shall be in the English language. The employer shall not take any

agent responsibility for non-receipt of communications from or by a tenderer. The name

and contact details of the employer’s agent are stated below:

The employer’s representative is (Principal Agent):

Mmdp

Name: FJ Bezuidenhout

Address:

40 Drake Road

Nahoon

East London

E-mail: [email protected]

C1.6.3 Proposal Not applicable.

procedure

using the

two stage

system

C.2.1 Eligibility Only those tenderers who are registered with the CIDB, or are capable of being so

prior to the evaluation of submissions, in a contractor grading designation equal to

3 GB or higher a contractor grading designation determined in accordance with

the sum tendered, or a value determined in accordance with Regulation 25 (1B) or

25(7A) of the Construction Industry Development Regulations, for a 3GB class of

construction work, are eligible to have their tenders evaluated. Please note that

the tenderer’s CIDB registration should be valid on the day of evaluation as

well as on the day of award.

Joint ventures are eligible to submit tenders provided that:

1. every member of the joint venture is registered with the CIDB,
2. collectively the contractors meet the requirements of joint venture arrangement

as per the CIDB Regulation 25(6) TABLE 9 depicted below, and

CIDB Joint Venture Table

Grading Deemed to satisfy joint venture arrangements

Designation

Grade 3 Three contractors registered in contractor grading designation 2

Grade 4 Three contractors registered in contractor grading designation 3

Grade 5 Two contractors registered in contractor grading designation 4, OR

One contractor registered in contractor grading designation 4 and

Two contractors registered in contractor grading designation 3

Grade 6 Two contractors registered in contractor grading designation 5 , OR

One contractor registered in contractor grading designation 5 and

Two contractors registered in contractor grading designation 4

Grade 7 Two contractors registered in contractor grading designation 6, OR

One contractor registered in contractor grading designation 6 and

Two contractors registered in contractor grading designation 5

Grade 8 Three contractors registered in contractor grading designation 7

Grade 9 Three contractors registered in contractor grading designation 8

3. Additional requirements for JV

a) Contractor can only submit one tender per cluster as a joint venture partner

or individual company, not both for the same cluster.

b) Please note that all JV parties’ CIDB registration should be valid on the day of

evaluation as well as on the day of award.

c) JV agreements attached should indicate how the JV will operate and how the

resources will be deployed, how each partner will contribute financially and

how disputes will be resolves between parties.

d) A separate Bank account in the name of the JV must be in place with both

parties being signatories.

e) The JV lead partner should be fully involved on the projects and should

deploy all necessary resources (financial, technical and human resources).

Failure for Lead partner to be involved in the project, TMT will consider

termination of contract on grounds of false representation.

f) Both JV partners/directors should attend all project meetings

g) Consolidated CSD registration for all partners.

h) SARS tax compliant pins for both JV partners must be in place.

i) COIDA/FEM for all JV partners must be valid

j) a separate VAT registration for the JV must be in place.

k) Over and above the listed requirements the agreement must meet the CIDB

JV agreement requirements.

The combined contractor grading designation calculated in accordance with TABLE

9 above is equal to or higher than a contractor grading designation determined in

accordance with the sum tendered for a 3GB or higher class of construction work.

JVs not meeting any requirements in 1–3 above will not be considered further

and will be disqualified.

Tenderers can only submit one tender per cluster as a joint venture partner or

individual company, not both. No tenderer will be awarded more than one tenders.

Where the tenderer is successful in two or more tenders/clusters, the tenderer will

only be awarded one tender/cluster with the highest contractor value.

Please note that the contractor registration should be valid on the day of

evaluation as well as on the day of award. TMT will verify contractor

registration during evaluation and award stages.

Tenderers that submit fraudulent registrations will be disqualified and a

complaint will be lodged with the CIDB for investigation, inquiry and sanctions.

These tenderers will be prohibited from doing business with TMT in future.

C.2.4 Confidenti Bidder to treat confidential all matters arising in connection with the bid. Use and

ality and copy the documents issued by The Mvula Trust only for the purpose of preparing

copyright and submitting a bid offer in response to the invitation.

C.2.7 Clarificatio No compulsory briefing will be held .

n meeting

C.2.8 Seek Tenderers should request clarification of the tender documents, if necessary, by

clarification notifying the Employer’s Representative indicated in the Tender Notice and

Invitation to Tender in writing at least three working days before the closing time

stated in the tender data.

C.2.9 Insurance The Mvula Trust accepts that the submission of a Tender shall be construed as an

acknowledgment by the Tenderer that she/he will provide her/his own insurance for

this contract to safeguard the works against damages and the public injuries,

diseases etc.

C.2.10.3 Pricing of Provide rates and prices that are fixed for the duration of the contract and not subject

the tender to adjustment except as provided for in the conditions of contract identified in the

offer contract data. All pricing should be done in black ink.

C.2.11 Alterations Do not make any alterations or additions to the tender documents, except to comply

to with instructions issued by the employer, or necessary to correct errors made by the

documents tenderer. All signatories to the tender offer shall initial all such alterations. Erasures

and the use of masking fluid are prohibited.

C.2.13 Submitting C.2.13.1 Submit one tender offer only, either as a single tendering entity or as a

a tender member in a joint venture to provide the whole of the works identified in the

offer contract data and described in the scope of works, unless stated otherwise in the

tender data.

C.2.13.2 Return all returnable documents to the employer after completing them in

their entirety, either electronically (if they were issued in electronic format) or by

writing legibly in non-erasable ink.

C.2.13.3 Submit the parts of the tender offer communicated on paper as an

original plus the number of copies stated in the tender data, with an English

translation of any documentation in a language other than English, and the parts

communicated electronically in the same format as they were issued by the

employer.

C.2.13.4 Sign the original of the tender offer where required in terms of the tender

data. The employer will hold all authorized signatories liable on behalf of the

tenderer. Signatories for tenderers proposing to contract as joint ventures shall

state which of the signatories is the lead partner whom the employer shall hold

liable for the purpose of the tender offer.

C.2.13.5 Seal the original tender offer marking the as "ORIGINAL" Tender shall

state on the outside the employer's address and identification details stated in the

tender data, as well as the tenderer's name and contact address.

C.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected

by the employer, unless stated otherwise in the tender data.

C.2.14 Information Accept that tender offers, which do not provide all the data or information requested

and data to completely and in the form required, may be regarded by the employer as non-

be responsive

completed

in all

respects

C.2.15 Closing The closing time for submission of tender offers is:

time 24 July 2026 at 12:00pm. Late submissions will not be considered.

C.2.16 Tender The Tender Offer validity period is 12 weeks.

Offer

validity “If the tender validity expires on a Saturday, Sunday or public holiday, the Tender

Offer shall remain valid and open for acceptance until the closure of business on the

following working day.”

The validity period may be extended in writing by the Employer.

C.2.17 Clarificatio Provide clarification of a tender offer in response to a request to do so from the

n of tender employer during the evaluation of tender offers. This may include providing a

offer after breakdown of rates or prices and correction of arithmetical errors by the

submission adjustment of certain rates or item prices (or both). No change in the competitive

position of tenderers or substance of the tender offer is sought, offered, or

permitted.

Note: Sub-clause C.2.17 does not preclude the negotiation of the final terms of

the contract with a preferred tenderer following a competitive selection

process, should the Employer elect to do so.

C.2.18 Provide C.2.18.1 Provide, on request by the employer, any other material or equipment

other that has a bearing on the tender offer, the tenderer’s commercial position

material (including notarized joint venture agreements), preferencing arrangements, or

samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment.

Should the tenderer not provide the material, or a satisfactory reason as to why it

cannot be provided, by the time for submission stated in the employer’s request,

the employer may regard the tender offer as non-responsive.

C.2.18.2 Dispose of samples of materials provided for evaluation by the

employer, where required.

C.2.19 Inspection The Tenderer must provide access during working hours to his premises for

s, tests inspections on request.

and

analysis

C.3.2 Issue If necessary, issue addenda that may amend or amplify the tender documents to

Addenda each tenderer during the period from the date that tender documents are available

until three (3) working days before the tender closing time stated in the Tender Data.

If, as a result a tenderer applies for an extension to the closing time stated in the

Tender Data, the Employer may grant such extension and, shall then notify all

tenderers who collected tender documents

C3.3 Return of Late tenders will not be returned.

late

tenders

C.3.8 Test for C.3.8.1 Determine, after opening and before detailed evaluation, whether each

responsive tender offer properly received:

ness

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

C.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and

specifications of the tender documents without material deviation or qualification.

A material deviation or qualification is one which, in the Employer's opinion,

would:

a) detrimentally affect the scope, quality, or performance of the works,

services or supply identified in the Scope of Work,

b) significantly change the Employer's or the tenderer's risks and

responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting

responsive tenders, if it were to be rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made

responsive by correction or withdrawal of the non-conforming deviation or

reservation.

C.3.9 Arithmetica l C.3.9.1 Check responsive tenders for discrepancies between amounts in words and

errors, amounts in figures. Where there is a discrepancy between the amounts in

omissions figures and the amount in words, the amount in words shall govern.

and

discrepanc C.3.9.2 Check the tenderer with the highest number of tender evaluation points after

ies’ the evaluation of tender offers in accordance with C.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

(i) line item totals resulting from the product of a unit rate and a quantity in bills

of quantities or schedules of prices; or

(ii) the summation of the prices.

C.3.9.3 Notify the tenderer of all errors or omissions that are identified in the tender

offer and either confirm the tender offer as tendered or accept the corrected total of

prices.

C.3.9.4 Where the tenderer elects to confirm the tender offer as tendered, correct

the errors as follows:

a) If bills of quantities or pricing schedules apply and there is an error in the line

item total resulting from the product of the unit rate and the quantity, the line

item total shall govern and the rate shall be corrected. Where there is an

obviously gross misplacement of the decimal point in the unit rate, the line

item total as quoted shall govern, and the unit rate shall be corrected.

b) Where there is an error in the total of the prices either as a result of other

corrections required by this checking process or in the tenderer's addition of

prices, the total of the prices shall govern and the tenderer will be asked to

revise selected item prices (and their rates if bills of quantities apply) to

achieve the tendered total of the prices.

In addition to the above the tenderer may be requested to balance the BOQ’s

during the evaluation process.

C.3.11 Evaluation The tenders will be evaluated for price and preference.

of Tender Apply the 80/20 Preference Point system where a maximum of eighty (80) points will

offers be awarded for price and twenty (20) points will be awarded for SPECIFIC GOALS.

After price and preference have been scored, an arithmetic check will be

conducted for those tenderers that are responsive

In terms of Clause C.3.13 (b) (Acceptance of Tender Offer) of the CIDB Standards

of Uniformity in Engineering and Construction Works Contracts of August 2019,

The Mvula Trust is obliged to undertake risk assessment before accepting offers

by evaluating and accepting the tender offer if in its opinion, the tender does not

present any risk and only if the Contractor can, as necessary and in relation to the

proposed contract, demonstrate that he or she possesses the professional and

technical qualifications, professional and technical competence, financial

resources, equipment and other physical facilities, managerial capability,

reliability, experience and reputation, expertise and the personnel, to perform the

contract. Therefore, TMT will only appoint a Contractor whom he is satisfied has

the necessary competencies and resources to carry out the work safely.

In conducting its risk assessment, TMT will in this tender consider the following

key areas for risk assessment:

C.3.11 Evaluation The Mvula Trust is obligated to undertake risk assessment before accepting offers.

of Tender In doing the risk assessment the following must be considered.

offers

(Continued Employer is restricted in accordance with clause 4.(4) of the Construction

) Regulations, 2014, to only appoint a Contractor whom he is satisfied has the

necessary competencies and resources to carry out the work safely.

Employer is obligated by standards of uniformity to tender to evaluate if the

Contractor can, as necessary and in relation to the proposed contract, demonstrate

that he or she possesses the professional and technical qualifications, professional

and technical competence, financial resources, equipment and other physical

facilities, managerial capability, reliability, experience and reputation, expertise and

the personnel, to perform the contract;

In this contract the risk assessment will be conducted in relation to the key areas

below:

A. Technical qualifications & Technical Competence

The bidder to submit the following key person CV’s and qualifications

• Contract manager with 3 years in built environment qualification with at

least 5 years’ experience in building works

• OHS officer registered with SACPCMP
• Foreman at least with 5 years in building of school’s sanitation and buildings

Low risk Medium risk High risk

All CV meet the minimum Only one CV does not More than one CV does

requirements meet the requirements not meet the minimum

requirements

NB: Together with the duly authorised representative of the tenderer, the above-

mentioned key personnel MUST attend the compulsory kick-off meeting and

thereafter, the key personnel MUST be fully available at construction phase.

B. Work load and Capacity

Current project under construction and locality of projects.

Low risk Medium risk High risk

Company has projects Company has projects Company has projects

currently or and all are currently or and behind currently or and behind

not behind of by 10 % or less on the by 11 % or more on the

programme. The total approved programme. approved programme.

number of projects The total number of The total number of

including the work to be projects including the projects including the

Reliability

Completed at least three projects with each project having a value of at least

R 1 500 000 and above, completed (Practical Completion) within 10% of the

approved contract period (including approved E.O.Ts) in the past three (3) years.

Low risk Medium risk High risk

Completed at least Completed at least two Completed at least two

three projects within projects in between 11% projects in above 20% of

10% of the approved and 20 % of the the approved contract

contract period approved contract period period

C. Experience and reputation

At least three contactable references from three on 3 similar sanitation and building

projects completed (Final Completion) in the past 3 years (E.g. Implementing Agents,

Municipalities and Provincial/National Government etc). Each project having a value

of at least R1 500 000 and above

Low risk Medium risk High risk

Company has 3 good Company has at least 2 Company has at least 1

rating on 3 projects fair rating and 1 good good rating and 2 fair

rating from on 3 projects rating from on 3 projects

D. Price Offered

Price offered does not pose risk to completion of the project and is market related.

It will not detrimentally affect the scope, quality, time of completion of the works as

identified in the Scope of Work. The BEC may or may not interview the bidder should

it deem it necessary based on the objective risk assessment.

An offer that is considered to be significantly low compared to the market related

price/cost norm will be considered a high risk.

Acceptable risk Medium risk High risk

If price is within 10 % If price is between 10 % If price is more than 20 %

above or below of market and 20 % below market below the market value

value value

Bidders maybe requested to supply additional information regarding their prices in

form of rate build-ups for materials costs, source and cost of plant, labour and

management costs and preliminaries and general costs.

E. Construction Implementation Plan (Brief report)

A construction implementation plan must be developed to address the following “

• Human resource deployment (Contracts manager/ OHS officer/Skilled

labour/unskilled labour etc) and number to be employed, and their role and

responsibilities on the project.

• Materials procurement plan (Which materials will procure, How, where and

when will the materials be procured to support the construction programme.

• What plant and equipment will be used and how will they be sourced and

from where?

• How will quality control and assurance be managed.
• Detailed Construction programme
• Cash flow projections to support the detailed construction programme.

. A plan that does not cover all the areas and is less detailed will be considered a

high risk. Contractor may be called in to present the plan and they must be

accompanied by the key staff indicated above on item 1.

Low risk Medium risk High risk

A sound plan that covers A sound plan that covers A sound plan that covers

all of the above key 4 of the above key areas less than 4 of the above

areas and is based on well and is based on key areas well and is

known information known information based on known

information

Legend

Colour Points

Risk Assessment Results

For a bidder to pass the Risk Assessment and considered for award they must

obtain a minimum of 14 points as per the following table:

Bidders who obtain below 14 on their Risk Assessment as per the table below

WILL NOT be considered for award:

Risk Area NOT ACCEPTABLE RISK

A 3 3 3 3 3 2 2 3 2 3 2 3 2 3 2 1

B 2 3 3 3 3 2 2 2 2 3 2 2 2 1 1 1

C 2 2 3 2 3 2 2 2 2 1 2 1 1 1 1 1

D 2 2 2 2 1 2 2 2 2 1 1 1 1 1 1 1

E 2 2 1 1 1 2 2 1 1 1 1 1 1 1 1 1

F 2 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1

13 13 13 12 12 12 11 11 10 10 9 9 8 8 7 6

Where the bidder price is considered for award but is rated High on the Price

Offered, the bidder will be alerted of this commercial risk and requested to

confirm his offer in writing.

The BEC may interview the bidder should it deem it necessary.

As part of overall risk assessment the Bidders give The Mvula Trust the right

to request for enquiries from previous and/or current employers about

bidder’s performance.

A bidder will not be considered if;

(i) It has performed poorly (completed projects by more than 25 % of the

approved contract period)

(ii) The project was in penalties and resulted in negative final account

(iii) Bidder has failed to sign final account

(iv) Bidder has been non-responsive on attending to completion lists and

defects (including latent defects)

Other information and documentation that may be requested as part of

evaluation process but need not to be submitted with the tender.

1. OHS documentation

1.1 Organogram stating all appointments on site

• Sec16.1 CEO

• Sec 16.1 designated official (signed)

• Cr 8.1 Construction manager (signed)(competency and cv attached.)

• Cr 8.5 Construction health and safety officer registered with

SACPCMP(signed)(competency and cv attached.)

• Cr 9.1 Incident investigator (signed qualification attached)
• Risk Assessor (signed and qualification attached)
• Fall protection plan developer (signed and qualification attached)
• GSR3 First aider (qualification attached)

1.2 Documentation

• SHE plan according to scope of works
• Method statements according to scope of work
• SWP HIRA according to scope of work
• Fall protection plan
• Emergency preparedness procedures
• All relevant inspection registers according to scope of work.

The Mvula Trust does not bind itself to accepting the lowest tender. Risk

assessment will be considered in the awarding of tenders.

C.3.12 Insurance The Employer will not take out any insurance.

provided

by the

Employer

C.3.13 Acceptanc Accept the tender offer; if in the opinion of the employer, it does not present any risk

e of and only if the tenderer:

Tender

Offer

• is not under restrictions, or has principals who are under restrictions,

preventing participating in the employer’s procurement;

• can, as necessary and in relation to the proposed contract, demonstrate

that he or she possesses the professional and technical qualifications,

professional and technical competence, financial resources, equipment

and other physical facilities, managerial capability, reliability,

experience and reputation, expertise and the personnel, to perform the

contract;

• has the legal capacity to enter into the contract;
• is not; insolvent, in receivership, under Business Rescue as provided

for in chapter 6 of the Companies Act No. 2008, bankrupt or being wound

up, has his/her affairs administered by a court or a judicial officer, has

suspended his/her business activities or is subject to legal proceedings

in respect of any of the foregoing;

• complies with the legal requirements, if any, stated in the tender data;

and

• is able, in the opinion of the employer, to perform the contract free of

conflicts of interest.

Add the following:

• A Tender Offer will only be accepted on condition that such acceptance

is not prohibited in terms of the Public Finance Management Act.

C.3.17 Provide One signed copy of contract shall be provided by the Employer (per cluster) to the

Copies of successful Tenderers. For record purposes the contractors should buy a copy of the

the contract for use as reference during contract administration.

Contract

Part T2: Returnable Documents

T2.1 List of returnable documents

1. Returnable documents

• T2.1.A: Central Supplier Database Registration Report. (If not registered on day of evaluation and

award, tenderer will be disqualified)

• T2.1.B: CIDB registration print out (Registration will be verified online and if not valid on day of

evaluation and award, tenderer will be disqualified)

• T2.1.C: Certificate of Good Standing with Workman Compensation Commissioner (COIDA/FEM).

(Registration will be verified online and if not valid on day of evaluation and award, tenderer will be

disqualified).

• T2.1. D: Completed Projects
• T2.1. E: Current Projects

T2.2 List of returnable schedules

2. Returnable schedules

• T2.2. A: Record of Addenda to Tender Documents. Failure to complete will result in disqualification
• T2.2. B: Compulsory Questionnaire
• T2.2.C: Authority of JVs (if applicable)
• T2.2. D: Resolution for signatory
• T2.2. E: Schedule of Proposed Sub-Contractors.
• T2.2. F: Compulsory briefing meeting Certificate. No compulsory briefing meeting will be held
• T2.2. G: Additional Particulars Concerning Tenders.
• T2.2. H: Preference schedule: Specific goal (CSD, CIPC, etc documents to be used when scoring for

specific goals).

• SBD 1: Invitation to bid
• SBD 2: Valid Tax Compliance Status Pin. (Validity will be verified online- during supply chain

management processes)

• SBD 4: Bidder’s Declaration. Failure to complete will result in disqualification
• Sbd 6.1: Preference points claim form in terms of the preferential procurement

REGULATIONS 2022 (failure to complete will result in tenderer awarded 0 for specific goals)

• C1.1 Form of Offer and Acceptance (must be completed for this cluster - Failure to complete and sign will

result in disqualification).

• T2.3 Objective risk assessment criteria
• T2.3.1 - Technical qualifications & Technical Competence
• T2.3.2 – Work load Company Capacity (Refer to T2.1. E)
• T2.3.3 - Reliability
• T2.3.4 - Experience and Reputation
• T2.3.5 – Price offered
• T2.3.6 – Construction Implementation Plan

3. Returnable schedules that will be incorporated into the contract:

• Part C1.1: Form of Offer and Acceptance
• Part C1.2: Agreements, Conditions of Contract and Contract Variables, (which includes this

agreement)

• Part C1.3: Form of Guarantee
• Part C2: Pricing data (Pricing instruction and Bill of Quantities)
• Part C3: Scope of work
• Part C4: Site information and drawings and documents or parts thereof, which may be incorporated

by reference into the above listed Parts.

• Insurances and Securities
• Waiver of lien
• Appointment letter (conditional) and acceptance letter by the contractor
• Supplementary documents as requested in the appointment letter

T2.1. A: Central Supplier Database (CSD) Registration

Report. (Please attach recently printed proof of

registration here, should not be older than 30 days)

If not registered on day of evaluation and award, tenderer will be disqualified. If the CSD report

submitted is older than 30 days the bidder will be given 48 hrs to submit a report that is not older

than 30 days, failure to submit the report as requested, then the bidder will not be considered

further.

T2.1. B: Copy of CIDB print-out

(Please attach proof of registration here)

Tenderer to attach CIDB print-out. (Registration will be verified online and if not valid on day

of evaluation and award, tenderer will be disqualified).

T2.1. C: Certificate of Good Standing with Workman’s

Compensation Commissioner. (COIDA/FEM) (Please

attach proof of registration here)

Tenderer to attach Certificate of Good Standing with Workman’s Compensation

Commissioner. (Registration will be verified online and if not valid on day of evaluation and

award, tenderer will be disqualified).

T2.1. D – Completed Projects

The bidder to complete the table below and submit at least three letters of award and three completion certificates (Practical/Final

Completion Certificates)

Provide details of completed projects

Name of Project Client Client Contact Person & Contact No.

Tenderer’s signature Date

T2.1. E – Current Projects

The bidder to complete the table below and list of all construction projects that are currently in progress and/or which have not taken Works

Completion. Failure to declare all current projects that the company is appointed on will result in the bidder being disqualified.

Provide details of current projects

Locality of Client Contact

Value of Duration of Current Progress (%) Contractual

Name of Project Project Client Person &

project Project at time of submission Completion date

(nearest town) Contact No.

of Tender

TMT reserves the right to request other Employers to provide the information on current projects being undertaken by the company.

Signed on behalf of the Date

Tenderer

T2.2. A - Record of Addenda to tender documents

• We confirm that the following communications received from The Mvula Trust before the submission

of this tender offer, amending the tender documents, have been taken into account in this tender

offer: Addenda to be attached with tender documents is compulsory. Failure to complete will result in

disqualification

Date Title or Details

Attach additional pages if more space is required.

Date

Signed

Name Position

Enterprise

name

T2.2. B - Compulsory Enterprise Questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in

respect of each partner must be completed and submitted.

Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .

Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 3: CIDB registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .

Section 4: Particulars of sole proprietors and partners in partnerships

Name* Identity number* Personal income tax number*

• Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .

Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .

Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .

Section 6: Record in the service of the state

Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director,

manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the

last 12 months in the service of any of the following:

 a member of any municipal council  an employee of any provincial department, national or

 a member of any provincial legislature provincial public entity or constitutional institution

 a member of the National Assembly or the within the meaning of the Public Finance

National Council of Province Management Act, 1999 (Act )

 a member of the board of directors of any  a member of an accounting authority of any national

municipal entity or provincial public entity

 an official of any municipality or municipal entity  an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of sole proprietor, Name of institution, public office, board or Status of service

partner, director, manager, organ of state and position held (tick appropriate column)

principal shareholder or Current Within last

stakeholder 12 months

*insert separate page if necessary

Section 7: Record of spouses, children and parents in the service of the state

Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a

partnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currently

or has been within the last 12 months been in the service of any of the following:

 a member of any municipal council  an employee of any provincial department, national or

 a member of any provincial legislature provincial public entity or constitutional institution

 a member of the National Assembly or the within the meaning of the Public Finance Management

National Council of Province Act, 1999 (Act )

 a member of the board of directors of any  a member of an accounting authority of any national or

municipal entity provincial public entity

 an official of any municipality or municipal  an employee of Parliament or a provincial legislature

entity

Name of spouse, child or Name of institution, public office, board or Status of service

parent organ of state and position held (tick appropriate

column)

Current Within last

12 months

*insert separate page if necessary

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise:

i) authorizes The Mvula Trust to obtain a tax clearance certificate from the South African Revenue Services that

my / our tax matters are in order;

ii) confirms that the neither the name of the enterprise or the name of any partner, manager, director or other

person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of

Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise,

control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

iv) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender

offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of

work that could cause or be interpreted as a conflict of interest; and

iv) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief

both true and correct.

Date

Signed

Name Position

Enterprise

name

T 2.2. C - Certificate of Authority for Joint Ventures

This Returnable Schedule is to be completed by joint ventures. (COMPULSORY FOR COMPLETION IF

Applicable))

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise

Mr/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead

partner, to sign all documents in connection with the tender offer and any contract resulting from it on our

behalf.

Name of firm address duly authorised

Signatory

Lead partner

Signature. . . . . . . . . . . . .

Name ........

Designation

...............................

Signature. . . . . . . . . . . . .

Name ........

............................... Designation

Signature. . . . . . . . . . . . .

Name ........

............................... Designation

Signature. . . . . . . . . . . . .

Name ........

Designation

...............................

T2.2. D: resolution for signatory

Project title:

A: certificate of authority for signatory (compulsory for completion)

Signatory for companies shall confirm their authority hereto by attaching a duly signed and dated copy of the relevant resolution of the

board of directors to this form on the company letter head.

An example is given below:

“By resolution of the board of directors passed at a meeting held on

Mr/Ms , whose signature appears below, has been duly authorised to

sign all documents in connection with the tender for Contract No. TENDER NO. TMT-ECDOE-26/27- FLUSH-CL16RRA1

and any Contract which may arise there from on behalf of (Block Capitals)

Signed on behalf of the company:

In his/her capacity as:

Date:

Signature of signatory:

Witnesses:

1. Signature:

2. Signature:

T2.2. E: Schedule of Proposed Subcontractors

We notify you that it is our intention to employ the following local SMMEs for subcontract work in this contract.

If we are awarded a contract, we agree that this notification does not change the requirement for us to submit the

names of proposed local Subcontractors in accordance with requirements in the contract for such appointments.

Contractor is required to at least subcontract 25% of the work and the contractor has to attach local

subcontractor full CSD report, share certificate & CK documents.

Name and address of proposed Nature and extent of work Previous experience with

Subcontractor Subcontractor.

Date

Signed

Name Position

Enterprise

name

T.2.2.F: Compulsory Briefing Meeting Certificate

No compulsory briefing will be held .