Cleaning services tender for TRANSNET port terminals (richards bay) – 3-Month contract

Technical and bidding enquiries: Mbuso Mlaba. Phone: 035 905 2108. Email: [email protected]. Submission portal: transnetetenders.azurewebsites.net. Bidder guide available on the portal.

Submit bids electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome. Upload all bid documents against the tender selected. Bidders must submit at least one day before the closing date to avoid technical issues (e.g., slow internet, large file sizes). Maximum upload size per file: 30MB; multiple uploads permitted. No late submissions accepted. Ensure all mandatory returnable documents (e.g., SBD1 Form, Quotation Form, Certificate of Acquaintance, RFQ Declaration, Protection of Personal Information Form) are completed, signed, stamped, and uploaded by the closing date and time. Failure to submit mandatory documents will result in disqualification. Bid documents must be duly signed by an authorised representative. Submissions must include a valid letter of good standing for industrial cleaning services; failure to provide this will disqualify the bid. Do not wait until the last hour to submit.

Scope: Provision of cleaning services for Transnet Port Terminals (Richards Bay) for a period of 3 months. Detailed scope and deliverables are specified in Annexure A (SOW). Bidders must comply with all technical and functional requirements outlined in the RFQ and Annexure B (Technical Questionnaire).

Bidders must submit a valid letter of good standing specifically for industrial cleaning services. Technical and functional capability will be assessed via Annexure B (Technical Questionnaire). Bidders must demonstrate experience in cleaning services, particularly in plant engineering environments.

Quote in ZAR, inclusive of VAT (15%). Use the provided Price Schedule format (Annexure A and C). Include itemised descriptions, units, quantities, and rates. Total price must be broken down into: exclusive VAT, VAT amount, and total inclusive of VAT. Delivery lead-time must be specified. Pricing must be market-related; non-compliance with the format may disqualify the bid. Discounts are only considered if unconditional. Transnet rounds final pricing scores to 2 decimal places.

Pricing must be quoted in South African Rand (ZAR), inclusive of VAT (15%). Submit pricing strictly using the provided Price Schedule format in Annexure A and C; deviations may disqualify the bid. Total price must include: itemised rates, quantities, and descriptions. Delivery lead-time must be specified in days/weeks from the purchase order date. Discounted prices will only be considered in the final evaluation if offered unconditionally. Transnet reserves the right to reject non-market-related prices and negotiate with top-ranked bidders. Payment terms and conditions are governed by Transnet’s Standard RFQ Terms and Conditions.

Mandatory compliance: 1) Central Supplier Database (CSD): All bidders must be registered on the CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt. 2) Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN (via SARS e-Filing at www.sars.gov.za) or a printed TCS certificate. For consortia/joint ventures, each party must submit separate TCS/CSD proof. 3) B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (per DTIC guidelines). B-BBEE contributes to the 20-point Specific Goals preference. 4) Legal Compliance: Must comply with all national/local laws, including the Employment Equity Act (Section 53). 5) Returnable Documents: Mandatory documents include SBD1 Form, Quotation Form, Certificate of Acquaintance with RFQ Documents, RFQ Declaration and Breach of Law Form, and Protection of Personal Information Form. 6) Security Clearance: Successful bidders and their personnel/subcontractors may require security clearance (CONFIDENTIAL/SECRET/TOP SECRET) at their own cost. 7) Anti-Corruption: Must comply with Transnet’s Supplier Integrity Pact and disclose any relationships with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO). Failure to comply with any of these may render the bid invalid or lead to disqualification.

Contract duration: 3 months. Successful bidders must maintain valid compliance documents (e.g., B-BBEE, tax clearance) for the contract duration. Failure to renew documents may result in contract termination. Contract terms are subject to review by Transnet’s Legal Counsel. Contract may be cancelled if awarded based on incorrect information, with the bidder potentially restricted from future state business for up to 10 years. Transnet reserves the right to split awards, negotiate prices, or cancel the RFQ. Validity period: 180 business days from closing date; bidders may be asked to extend this period.

Price evaluation uses the formula: Ps = 80 × (1 - (Pt/Pmin)), where Ps = points scored, Pt = bid price, Pmin = lowest acceptable bid price. Technical criteria (20 points) are evaluated via Annexure B (Technical Questionnaire). Total weighted score: 100 points (80 for price, 20 for specific goals).