What are the submission requirements for this tender (Ref: SCMU5-26/27-0019-AMR INF)?

• Submit in sealed envelopes clearly marked with the tender reference and title. • Deposit at: Department of Public Works and Infrastructure, Block B Building – Reception Area, Corner of Scholl & Amalinda Main Rd, East London. • Closing date and time: 20 July 2026 at 11:00. • Use only the official tender documentation issued; no facsimile or electronic submissions. • Include original plus required copies; ensure all documents are fully completed and signed. • Mandatory returnable documents include: Form of Offer and Acceptance, SBD 4, SBD 6.1, Compulsory Enterprise Questionnaire, CSD report, CIDB grading certificate, certified qualification and ID of technician, at least three project references, priced Bills of Quantities, and Protection of Personal Information consent. • Ensure tax matters are in order via CSD; failure may lead to disqualification. • Tender validity period is 120 days. • No alternative offers or joint submissions without proper joint venture agreement.

How will bids be evaluated?

• Two-phase evaluation: Phase 1 checks administrative compliance and mandatory requirements; non-compliance leads to elimination. • Phase 2 uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE, local content, etc.). • Specific goals points claimed via SBD 6.1; failure to submit results in zero points. • Joint ventures/consortia must submit agreement and points allocated proportionately. • Price evaluation formula applied if tender value exceeds R50 million (90/10 system). • Responsive tenders must conform without material deviation; arithmetical errors governed by amount in words.

What are the technical specifications?

• Scope: Two-year term contract for supply, servicing, repairs, and maintenance of mechanical equipment (HVAC) for Amathole District and Buffalo City Metro Cluster Two. • Contract based on NEC3 Term Service Contract: April 2013. • Requires CIDB grading of 3ME or higher in ME class of works. • Tenderers must have suitable experience and qualified personnel in similar services. • Mandatory technical qualification: certified copy of valid recognised qualification in refrigeration and air-conditioning systems, plus certificate as authorised refrigeration practitioner for safe handling of refrigerants. • Foreign qualifications require SAQA evaluation certificate. • Technician’s certified ID copy must be submitted. • Equipment and materials must meet or exceed specified brand names.

What financial requirements apply to bidders?

• Pricing in South African Rands; include all duties and taxes except VAT, which must be shown separately at 15%. • Rates and prices fixed for contract duration, no adjustment except as per contract. • Tender security: not required (N/A). • Performance bond/guarantee required from preferred tenderer within 21 days of appointment. • Ensure Bid Sum in words matches Bill of Quantities; discrepancy invalidates offer. • Market-related offers may be negotiated; bidders cannot increase offers during negotiation.

What compliance and legal requirements must bidders meet?

• Mandatory registration on Central Supplier Database (CSD) with tax compliance verified via CSD report. • CIDB registration required: minimum grading 3ME or higher; active status must be maintained. • B-BBEE and specific goals: 20 points allocated via SBD 6.1; submit proof for claims (e.g., CIPC certificate for ownership, medical certificate for disability). • Local content requirement: 100% for designated sectors (Steel Products, PVC, Concrete, Components); submit Declaration Certificate for Local Content and Local Production. • Entities must not be listed on Register of Tender Defaulters or have conflicts of interest (declare via SBD 4). • Registration with Compensation Fund or licensed insurer required. • Compliance with EPWP policy and POPIA consent mandatory.

What are the important dates and deadlines for this tender?

• Bid documents available for download from 17 June 2026. • Closing date and time: 20 July 2026 at 11:00. • Requests for clarification must be submitted at least 7 working days before closing. • Tender opening: immediately after closing time. • No compulsory clarification meeting or site visit dates specified.

Who should be contacted for queries about this tender?

• SCM enquiries: Ms N. Hlonitshwayo – email: nokuthula.hlonitshwayo@ecdpw.gov.za. • Technical enquiries: Mr T. Bityo – phone: 0828281942, email: tembinkosi.bityo@ecdpw.gov.za. • Physical address for submission: Department of Public Works and Infrastructure, Block B Building – Reception Area, Corner of Scholl & Amalinda Main Rd, East London. • Complaints, fraud, tender abuse hotline: 0800 701 701.

SCMU5-26/27-0019-AMR INFElectricity, Gas, Steam and Air ConditioningOfficial Source: eTendersSource-Backed TenderDocument-Backed

Two-year HVAC supply, servicing, repairs and maintenance contract for amathole district and buffalo city metro

Issuing Organization

Eastern Cape - Roads and Public Works

Location

Eastern Cape

Closing Date

20 Jul 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

CORNER OF SCHOLL & AMALINDA MAIN ROAD AMALINDA - AMALINDA - EAST LONDON - 5247

Organization Type

GOVERNMENT

Published

17 Jun 2026

OCDS Reference

ocds-9t57fa-159329

Summary

This is a two-year term contract for the supply, servicing, repairs, and maintenance of mechanical HVAC equipment in the amathole district and buffalo city metro cluster two. The eastern cape department of public works and infrastructure invites contractors with a CIDB grading of 3me or higher and relevant experience to bid. The contract will be based on the nec3 term service contract.

Key Requirements

• Mandatory CIDB grading of 3me or higher in the me class of works. • Submit a certified copy of a valid qualification in refrigeration and air-conditioning systems, plus a certificate for safe handling of refrigerants. • Registration on the central supplier database (csd) with tax compliance verified via csd report is compulsory. • The tender validity period is 120 days, and the closing date is 20 july 2026 at 11:00. • Evaluation uses an 80/20 preference point system: 80 points for price and 20 for specific goals (claimed via sbd 6.1). • Submit at least three written, contactable project references for similar work. • Pricing must be in south african rands with VAT shown separately; the bid sum in words governs any discrepancy.

Tender Description

Two year term contract for supply, servicing, repairs and maintenance of mechanical equipment (HVAC) for amathole district and buffalo city metro cluster two

Briefing Session

Date & Time

Monday, 20 July 2026 - 11:00

Venue

null

Industry Classification

Energy & Utilities Industry Profile

Typical Documents

5 items

Company Registration (CIPC)

Tax Clearance Certificate

B-BBEE Certificate

CSD Registration

Company Profile

Recommended Certifications

Having these can improve your winning chances: NERSA Registration, PV GreenCard (Solar Installation)

AI Document AnalysisMethodology1 document

Document being processed

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: SCMU5-26-27-0019 AMR INF TWO YEAR TERM CONTRACT FOR SUPPLY, SERVICING, REPAIRS AND MAINTENANCE OF MECHANICAL EQUIPMENT (HVAC) FOR AMATHOLE DISTRICT AND BUFFALO CITY METRO CLUSTER TWO.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentSCMU5-26-27-0019 AMR INF TWO YEAR TERM CONTRACT FOR SUPPLY, SERVICING, REPAIRS AND MAINTENANCE OF MECHANICAL EQUIPMENT (HVAC) FOR AMATHOLE DISTRICT AND BUFFALO CITY METRO CLUSTER TWO.pdf

Important Dates

17 Jun

2026

PUBLICATION

Tender Published

Tender was published

20 Jul

2026

DEADLINE

Closing Date

Tender closing date

Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.

12 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

SCMU5-26-27-0019 AMR INF TWO YEAR TERM CONTRACT FOR SUPPLY, SERVICING, REPAIRS AND MAINTENANCE OF MECHANICAL EQUIPMENT (HVAC) FOR AMATHOLE DISTRICT AND BUFFALO CITY METRO CLUSTER TWO.pdf

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Contact Information

Organization

Eastern Cape - Roads and Public Works

Contact Person

Tembinkosi Bityo

Phone

066-486-5055

Tender Source Evidence

Official Source: eTendersSource-Backed Tender

GOVERNMENT

Eastern Cape - Roads and Public Works

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Two-year HVAC supply, servicing, repairs and maintenance contract for amathole district and buffalo city metro

Energy & Utilities Industry Profile

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Eastern Cape - Roads and Public Works

Similar Tenders

Two-year HVAC supply, servicing, repairs and maintenance contract for amathole district and buffalo city metro

Energy & Utilities Industry Profile

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Eastern Cape - Roads and Public Works

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