This Tender Has Expired

• SCM Office – Tel: 033 264 2864 / 033 264 2731 – Email: [email protected].
• Technical enquiries – Contact: Nonhlanhla Dlamini – Mobile: 076 943 5828 – Email: [email protected].
• Physical submission address: Bid box at 270 Jabu Ndlovu Street, Pietermaritzburg, 3201.

• Download bid documents from www.etenders.gov.za or www.kznedtea.gov.za.
• Submit the completed official forms (no re‑typing) in a single sealed envelope labelled with bidder name, bid number (ZNT 21 EDTEA 2025/2026) and closing date.
• Deliver the envelope to the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg (or the address specified in the bid documents) before 11:00 hrs on 09 March 2026.
• Late submissions, electronic submissions (e‑mail, fax, telex) and post‑alleged deliveries after the deadline will be rejected.
• Upon delivery, sign the official submission register at the reception; ensure your courier/driver is aware of this requirement.
• All required returnable schedules (Sections A‑P) must be completed and attached; missing or incomplete schedules will lead to disqualification.
• Failure to comply with any of the mandatory documents or to register on the Central Supplier Database (CSD) by the closing time will result in automatic disqualification.

• Four evaluation phases: 1) Administrative Compliance, 2) Functionality, 3) Preference points (specific goals), 4) Price (and possible price negotiation).

– Administrative Compliance: verify that all compulsory sections (A‑P) are submitted; any omission invalidates the bid.

– Functionality: bidder must achieve a minimum score of 70 % to progress.

– Preference points: 80/20 system applies (80 % of total points for price, 20 % for specific goals). Proof must be attached for each specific goal (HDI – African, Women; RDP – Youth; Geographical – KZN based). Failure to provide documentation results in loss of those points.

– Price: firm prices only; bids must be valid for 120 days from closing date. The department may negotiate the price with the recommended bidder.

• Minimum qualifying thresholds: 70 % functionality score; compliance with all mandatory documents.
• Preference points are awarded only when supporting evidence is submitted.

• Scope: Provide cleaning services for the Ilembe District Office for the Department of Economic Development, Tourism and Environmental Affairs for a period of 36 months.
• Deliverables: Routine cleaning as per the Terms of Reference (Annexure A) – standards and service levels are defined in the specifications (not reproduced here).
• All services must comply with the applicable standards and the General Conditions of Contract.
• Supplier must be registered on the Central Suppliers Database and provide proof of registration.
• Required certifications: valid COIDA certificate, BCCCI registration for the cleaning industry, and proof of provident fund registration.

• Pricing must be submitted on the firm‑price schedule (SBD 3.1) – no non‑firm or exchange‑rate‑dependent prices accepted.
• Prices must include all applicable taxes (VAT 15 % and any other statutory taxes) and delivery costs to the prescribed destination.
• Bid price must remain valid for 120 days from the closing date.
• Performance security: to be provided within 30 days of award in the form of a bank guarantee, irrevocable letter of credit, cashier’s cheque or certified cheque, as specified in the Special Conditions of Contract.
• Payment terms: invoicing with delivery note; payment made within 30 days of receipt of a correct invoice; payments in Rand unless otherwise stated.
• No financial guarantees or bonds are explicitly mentioned beyond the performance security.

• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no TCS, provide CSD number. Each consortium/joint‑venture member must submit its own TCS/CSD details.
• Central Suppliers Database: registration is mandatory; failure to be registered by closing time results in disqualification.
• B‑BEE: preference points are awarded for specific goals (African, Women, Youth, KZN‑based) – complete the Ownership Demographic Schedule and submit supporting CIPC certificates.
• CIDB/BCCCI: cleaning industry registration with the Bargaining Council for the Cleaning Industry (BCCCI) is required.
• CIPC: provide a current certificate of incorporation.
• Professional registrations: not explicitly required for cleaning services, but any required licences must be current.
• Local content: not specified for this service; focus is on compliance with the above registrations and tax status.