This Tender Has Expired

• SCM Office – Tel: 033 264 2864 / 033 264 2731 – Email: [email protected]
• Technical contact: Ms Nonhlanhla Dlamini – Tel: 033 264 2605 / 076 943 5828 – Email: [email protected]
• Physical submission address (bid box): 270 Jabu Ndlovu Street, Pietermaritzburg, 3201.

• Bids must be delivered in sealed envelopes to the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg 3201. The envelope must show the bidder’s name, address, bid number and closing date.
• All bids must be signed on the official submission register at the reception on delivery. Couriers/drivers must be instructed to complete this step.
• Only the official KZN‑EDTEA bid forms (SBD‑1 to SBD‑P) may be used; forms must not be re‑typed. Photocopies are allowed provided the original signature is present.
• Late bids, bids received in any electronic form (e‑mail, fax, telex, telegraphic) or post after the deadline will be rejected.
• Closing date/time: 04 March 2026, 11:00 hrs. Bids received after this time will not be considered.
• Bids must be firm (no price variations, no exchange‑rate adjustments) and must include all delivery costs and applicable taxes (VAT, PAYE, UIF, SDL).
• The bid must remain valid for 120 days from the closing date.

• Four evaluation phases:

1. Administrative Compliance – verification that all compulsory sections (A‑P) and required returnable documents are complete. Non‑compliance results in disqualification.

2. Functionality – bidders must achieve a minimum score of 60% on the functionality assessment to proceed.

3. Price – firm prices (including all taxes) are scored; the 80/20 preference point system is applied (80 points for price, 20 for specific goals).

4. Preference Points – specific‑goal points (African, Women, Youth, Geographical location) are claimed using the Preference Points Claim Form (SBD‑6.1) and supporting documents.

• After the above, the department may enter a price‑negotiation stage with the recommended bidder.

• Scope: Provide cleaning services for the Umtubatuba District Office of the Department of Economic Development, Tourism and Environmental Affairs for a period of 36 months.
• Deliverables: Routine cleaning, waste removal, restroom hygiene, and any other services detailed in Annexure A (Terms of Reference/Specifications).
• Service levels and standards are set out in the Terms of Reference; bidders must confirm compliance on the pricing schedule (SBD 3.1/3.3).
• All work must be performed at the specified location in Mtubatuba and must meet the department’s health, safety and environmental requirements.

• Prices must be submitted on the firm‑price schedule (SBD 3.1 for purchases, SBD 3.3 for professional services).
• All prices must be quoted in RSA Rand, inclusive of VAT (15 %) and all other applicable taxes and delivery costs.
• Offers must remain valid for 120 days from the closing date.
• No performance bond or guarantee is expressly required in the tender documents, but the department may request one during price negotiation.
• Payment terms will be as per the General Conditions of Contract (GCC) once the contract is awarded.

• Tax compliance: Provide SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no TCS, provide a valid CSD number. All parties in a consortium must submit separate TCS/CSD details.
• Central Suppliers Database (CSD): Supplier must be registered on the CSD before the closing time; failure to do so results in disqualification.
• CIPC registration: Current certificate of incorporation must be attached.
• B‑BBEE / Preference points: Complete Preference Points Claim Form (SBD 6.1) and attach supporting documents for African, Women, Youth and Geographical location goals (ownership demographic schedule, CIPC certificate, ID copy, utility bill/lease, etc.).
• Labour compliance: Provide proof of registration with the Provident Fund, COIDA (Employer’s Certificate), and the Cleaning Industry Bargaining Council (BCCCI).
• No persons in the State or close corporations with state officials may be involved; disclosure required in Bidder’s Disclosure (SBD 4).
• All required returnable schedules (Sections A‑P) must be completed and signed.