Review of the 2018 greater kokstad municipality"s wall to wall land use management scheme and rural land use policy

AI Document Analysis Stages

Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.

Closing date & time: 17 February 2026 at 12:00 hrs.
Compulsory briefing: None.
Site visits / tender briefings: Not applicable.
No separate clarification deadline is stated; all enquiries must be submitted before the closing time.

Technical enquiries – Mr S. Madikizela, Tel 039 797 6642, Email [email protected].
Supply‑Chain Management enquiries – Ms A. Mahlaka, Tel 039 797 6700, Email [email protected].
Submission address – Bid box at 75 Hope Street, Kokstad (Reception Area).

Submit one sealed envelope marked “Bid No.: GKM 09-25/26” to the bid box at 75 Hope Street, Kokstad (Reception Area). • Closing date and time: 17 February 2026 at 12:00 hrs. Late, telegraphic, faxed or emailed bids will be rejected. • All required Municipal Bid Documents (MBD 1, 2, 3, 4, 6.1, 8, 9) must be completed in black ink, signed and included – no re‑typing or correcting fluid allowed. • Include the following returnable documents: – Completed MBD forms (including Preference Points Claim Form MBD 6.1). – Copy of a current CSD report (≤ 3 months) or CSD number on MBD 1. – Proof that the company and each director do not owe municipal rates/taxes for > 90 days (municipal statement, lease, or affidavit). – Printed SARS Tax Compliance Status (TCS) PIN or certificate (or CSD print‑out if no TCS). – Director(s) professional registration (SACPLAN) certificates. • For Joint Ventures, provide a signed JV agreement, separate MBD 4, 8, 9 for each partner, and a combined specific‑goals declaration. • All pricing must be firm, inclusive of VAT and valid for at least 120 days; total bid price must be carried onto MBD 1. • Incomplete, unsigned or missing mandatory documents cannot be rectified after closing.

Two‑stage evaluation:

Stage 1 – Functionality (minimum 60 points required)

Company Experience – 50 points
Proposed Key Personnel – 50 points

Only bidders achieving ≥ 60 points progress to Stage 2.

Stage 2 – Scoring

Price – 80 points (lowest compliant price scores highest)
Specific municipal goals – 20 points (ownership and RDP goals).

Preference points are claimed on MBD 6.1 and must be supported by documentation (CSD details, proof of black‑ownership, proof of KZN‑based business, etc.).

Scope – Review and update the 2018 Greater Kokstad Wall‑to‑Wall Land‑Use Management Scheme and Rural Land‑Use Policy. Deliverables include:

Inception report & work plan (hard & electronic copies).
Interim report with gap analysis, spatial concept and mapping of existing land uses.
Draft report with land‑audit, rights inquiry and analysis.
Draft scheme map and clauses for the whole municipality (including separate maps/clauses for areas under the Subdivision of Agricultural Land Act).
Companion document (background, application forms, public‑participation synthesis).
Participation & consultation report (workshop minutes, stakeholder feedback).
Final draft products (framework & policy position, scheme maps, clauses, companion document, skills‑transfer report, GIS datasets, council adoption resolution).

All reports must be submitted in five hard copies and five electronic copies. The service provider must ensure SPLUMA compliance and incorporate municipal, provincial and national policy guidelines.

Prices must be firm, inclusive of VAT and valid for a minimum of 120 days from the bid date.
Total bid price must be entered on MBD 1; bids without this will be eliminated.
No performance bond or guarantee is mentioned in the document.
Payment terms are not specified; bidders should refer to the General Conditions of Contract.
Financial capacity evidence is not explicitly required beyond the mandatory returnable documents.

Central Supplier Database (CSD) registration – active at time of award (copy of CSD report ≤ 3 months required).
Tax compliance – submit SARS Tax Compliance Status (TCS) PIN or certificate; if unavailable, provide CSD print‑out. Each JV partner must submit its own TCS.
Municipal rates & taxes – proof that the company and each director owe no rates/taxes for > 90 days (municipal statement, lease, or affidavit).
CIDB grading – for JV bids, lead partner’s CIDB grade may be no more than one level below the required grade (e.g., if CIDB 7CE required, lead partner must be at least 6CE).
B‑BBEE – submit verification certificate or sworn affidavit to claim preference points for black‑ownership or black‑women ownership.
All directors and shareholders must be listed on MBD 4 (Declaration of Interest). False declarations result in disqualification.
No persons in the service of the state may submit a bid.

Contract Awarded

Award Information

Winning Supplier

Review of the 2018 greater kokstad municipality"s wall to wall land use management scheme and rural land use policy

Award Details

Greater Kokstad Local Municipality

Organization Directors

Awards Won: Tshani Consulting

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What the tender required and what the award supports

In terms of the Local Government: Municipal Systems Act No. (hereafter noted as the

MSA) all Municipalities are required to prepare an Integrated Development Plan (IDP) for their area

of jurisdiction. Section 26 (e) of the MSA stipulates that all municipalities are required to compile

Spatial Development Frameworks (hereafter noted as SDFs) as an essential aspect of their IDP’s.

A key component of the SDF is a set of municipal wide guidelines that inform a Scheme development

process.

Subsequently, the Spatial Planning and Land Use Management Act (hereafter noted as

SPLUMA) notes that as per Section 24 (1), “a Municipality must, after public consultation, adopt and

approve a single land use scheme for its entire area within five years from the commencement of

this Act”. As such, each municipality must have adopted a wall-to-wall scheme by the year

2018/2019.

In March 2018 the Greater Kokstad Municipal Land Use Management Scheme and Rural Land Use

Policy for implementation. The Act requires that Municipalities must review Land Use Scheme every

five years from the date of the last adopted Land Use Scheme.

In addition to the requirements of legal compliance and sustainability, basic to the drafting of such,

is the need to provide for the local incorporation into such, of national and provincial sector-specific

policies and guidelines. Central to this process is the drive toward redressing imbalances.

3. AIMS OF THE PROJECT:

The main objective of the project is to review the current wall-to wall Planning Scheme to ensure

legal compliance and sustainability, for the complete Municipal Area. The planning scheme will focus

on detailed management controls (clauses and maps) for the entire municipality. Note that areas

subject to the Subdivision of Agricultural Land Act will need to be managed with the

necessary wisdom and will also have management controls which will need the necessary approval

from the National Department. The management controls must provide appropriate management

guidance for the Municipality’s area of jurisdiction.

4. OBJECTIVES OF THE PROJECT

4.1. Central to this project is the imperative to provide clear development and regulatory land and

building management based on a new generation scheme that will encompass the following

objectives:

➢ To provide clarity on what may or may not occur on particular areas of land;

➢ To promote the certainty for land use and management thus creating investor confidence;

➢ To promote amenity, efficient land use practices and reserve land for essential services;

➢ To resolve conflict between different land uses and to control negative externalities;

➢ To enable the mix of convenient land usage, efficient movement processes and promote

economic development;

➢ To identify environmentally sensitive and potential risk areas as well the necessary mitigation

measures required for resultant issues;

➢ To protect natural, cultural and religious resources, unique areas, eco-system services,

areas of archaeological and historical significance and land with agricultural potential;

➢ To ensure public involvement in land management decision making processes;

➢ To provide for sound local regulation and enforcement procedures;

➢ To accord recognition to indigenous and local spatial knowledge, land use practices and land

allocation processes;

➢ To ensure the collaborative designation areas for future use; and

➢ To ensure that schemes are developed in a collaborative manner aiming at social justice and

the equitable regulation of contested spaces.

4.2. A continuum of detail is to be used within the Planning Scheme and the Rural Land Use

Management Policy to accommodate for variations within the municipal area (Urban and

Settlement areas, Traditional Areas, a Rural Land Use Management Policy which will apply

to the areas subject to Subdivision of Agricultural Land Act ). Whichever aspects

of the continuum are adopted, a collaborative usage of the Guidelines for the Preparation of

Schemes for Municipalities (2011) and the Spatial Planning in Rural Kwa-Zulu Natal Toolkit

need to be taken into consideration.

4.3. The Planning Scheme and the Rural Land Use Management Policy must give effect to the

development principles contained within SPLUMA, including:

✓ Spatial Justice;

✓ Spatial Sustainability;

✓ Efficiency;

✓ Spatial Resilience; and

✓ Good Administration

4.4. The products will be compiled with due regard to the provisions of Section 24 and 25 of

SPLUMA.

5. SPECIFICATIONS / SCOPE OF WORK

A SUMMARY OF THE SCOPE OF WORK

5.1 The project shall follow the following phases:

Phase Description

Phase Project initiation and Project Inception Report with Work Plan developed

1 in keeping with the Terms of Reference (ToR). The work plan must clarify

key project management questions such as; what, when, where, who, why

and how. This report must specify the technical details of the datasets to