Province
KwaZulu-Natal
Closing Date
17 February 2026 at 10:00
Estimated Value
R 36
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- Passenger Rail Agency of South Africa (PRASA) — Est. R36
- KwaZulu-Natal
- Closes 17 February 2026 at 10:00 (Closed) — The examiner must thoroughly examine all machinery, plant and equipment situated
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Official source
eTenders.gov.za
Documents found
1
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19 Jul 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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The inspection and testing of machinery and lifting equipment for perway, rolling stock and electrical as per code of practce no.29 used in the kzn region for 36 months on an as and when required basis
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Published
3 February 2026 at 22:00
Tender was published
Tender Closing Date
17 February 2026 at 10:00
Final deadline for submission
Submission Requirements
283 items · 32 mandatory
Detailed machine and equipment inspections and testing as per Asset Code 29
3.1 CODE OF PRACTICE No. 29
3.1.1 DEFINITIONS AND DUTIES
3.1.2 EXAMINER (Ref. Old Code 29 Clause B.2.1)
The examiner shall be an artisan or similarly competent person in terms of the Act to undertake the duties
as set out in clause 4.3. Of the administrative instructions of the Code of Practice. He/she will be appointed
as such. (General Machinery Regulation 1. (a), (b), (c), and (d)).
3.1.3 DUTIES OF THE EXAMINER (Ref. Old Code 29 Clause B.4)
The examiner must thoroughly examine all machinery, plant and equipment situated within his defined area
of examination, for defects, deficiencies or wear that affect, or could affect the safe operation of the
machinery, plant, and equipment. He must also ensure that the provisions of regulations promulgated to
ensure the safe operation of machinery, plant and equipment are met.
Note: Where steel structures form part of machinery or plant, the examiner must also thoroughly examine
the structure of damage, cracks, corrosion, or other defects which could affect the safe operation of the
machinery or plant concerned.
The findings of each examination must be entered on the log sheet (or logbook) applicable to the item
examined. The date of the examination and the examiner’s signature must be endorsed on the log sheet.
Note: Where no defects, deficiencies, etc., are apparent the examiner must endorse the log sheet, “in good
order’. The use of ditto or similar inscription marks on log sheets is not permitted.
The examiner and the Supervisor must ensure that log sheets are kept in a good order and arrange for
replacement or repair of any torn or damaged log-sheets. If log sheets are replaced the torn or full log sheets
must be filed in the equipment file.
The Examiner must have in his possession a complete list showing clearly each item of machinery, plant and
equipment examined by him. This list must be updated after every inspection regarding new, withdrawn or
transferred equipment.
Examiners must ensure that machinery, plant, or equipment, which they consider unsafe for use, after
examination, is not used. In all instances where unsafe machinery, plant or equipment is found during the
examination the examiner must endorse the log sheet ‘UNSAFE – NOT TO BE USED” and must advise the
operator that the machinery, plant, or equipment must not be used until repairs are affected.
The examiner must directly after this examination inform both the Operations Manager and the Supervisor
about his remarks on the log sheet and retain their signatures as acknowledgement. The operation Manager
in conjunction with the Supervisor must then ensure that the machinery, plant, or equipment is repaired or
disposed of as scrap.
Where equipment is not available for examination the examiner must endorse the relevant log sheet,
accordingly, stating the reasons, and advises the Supervisor that he has not examined the said equipment.
The Supervisor must then immediately inform the Operations Manager in his capacity as user of the
unavailability of the equipment. The responsibility then rests with the Operation Manager in his capacity as
user to take the necessary action to ensure the safety of the relevant equipment.
The examiner must be registered with the engineering council of South Africa and has successfully completed a
trade in the examining and testing of all the relevant equipment listed below. Proof to be submitted upon request.
Proof of calibration of testing equipment must be available upon request.
3.1.4 INSPECTOR
The inspector shall be a competent person appointed with the authority, responsibility, and duty to determine
the safety and condition of all machinery, plant, and equipment, audit the related documentation and records
as well as the ability of all the personnel involved with operating, maintaining, examining, and managing it.
3.1.5 COMPETENT PERSON (Act )
This is any person who –
Has served an apprenticeship in an engineering trade which included the operation and maintenance of
machinery or has had at least five years’ practical experience in the operation and maintenance of machinery,
and who during or after such apprenticeship or period of practical experience has had not less than one
year’s experience in the operation and maintenance appropriate to the class of machinery he is required to
supervise.
Has obtained an engineering diploma in either the mechanical or electro-technical (heavy current) fields with
an academic qualification of at least T3 or N5, or of an equivalent level, and who after achieving such
Request For Quotation SCM_2023
qualification has had not less than two year’s practical experience in the operation and maintenance
appropriate to the class of machinery he is required to supervise.
Is a graduate engineer who has had not less than two years post graduate practical experience in the
operation and maintenance appropriate to the class of machinery he is required to supervise and who has
passed the examination on the Act and the regulations made there under, held by the Commission of
Examiners in terms of regulation GCC Section 2 of the regulations published under Government Notice
R. June 1963: or
Is a certificated engineer?
3.1.6 USER (act )
“User”, in relation to plant or machinery, means the person who uses plant or machinery for his own benefit
or who has the right of control over the use of plant or machinery, but does not include a lessor of, or any
person employed in connection with that plant or machinery.
Note: In a Prasa context the user could be any of the following.
The CEO of Metrorail.
The CEO of the business unit.
The regional or corridor manager.
The manager of the workshop or depot.
The Operation Manager.
The supervisor
3.1.7 OPERATOR
For this instruction, and in terms of the Act, the “Operator” shall be the person physically operating the plan,
equipment, or machinery.
An “Operator” must be certified to operate the equipment, physically able to do so and of sound mind. These
requirements will be included in the 2 yearly re-testing program.
3.2 SPECIAL CONDITIONS OF CONTRACT
• All inspections and tests to be done as per the attached schedule
• The inspector and tester are to conduct the process within the framework guided by the conditions outlined
by ASSET CODE 29
• The contractor will be obliged to submit a detailed report detailing the status of the equipment inspected
and tested.
• If any repairs must be performed on any of the lifting and grinding equipment, they shall be referred to the
contractor appointed by PRASA (Small plant maintenance contract)
5. DURATION OF CONTRACT
Request For Quotation SCM_2023
• The contract period will commence from the date the contractor is notified of the acceptance of his tender
running over a period of Thirty-six Months.
• The contract will terminate given, either the thirty-six month period for the contract lapses OR the contract
value of R2.5M (Two and a half million Rand) is reached whichever comes first. This amount is inclusive of
VAT.
• The Engineer reserves the right to terminate the contract before the prescribed date or before attaining
value.
6. MEAUREMENT AND PAYMENT
• Measurement and payment will be as per the schedule of quantities.
• Payment will only be made after being certified by the Site Supervisor.
7. RESPONSIBILITY OF THE CONTRACTOR
• The contractor must appoint, within the framework of ASSET CODE 29, competent personnel to perform
inspections and tests on the lifting equipment as per the schedule.
• The tenderer shall not cede his rights nor assign any obligation in terms of the tender, without prior written
approval of Metrorail.
• Registered with the engineering council.
• The contractor must produce and maintain a safety file in line with the OHS act and PRASA. requirements before
commencing any work
• The contractor will locate all the equipment to be examined individually and travel to all the relevant sites and visit
the individual departments within Metrorail KZN. Accommodate for 2 trips a month.
• All stationery including log sheets, depot files, equipment files, defect lists, etc. Will be supplied by the
contractor at the contractors’ cost. This cost must be factored into the BOQ
• The contractor will indorse the files on PRASA premises, with a defect list to follow within seven days.
8. PRICE STRUCTURE AND PAYMENT
7.1 INVOICING
Payment will be made monthly in arrears for the services rendered, and within thirty days on receipt of an
acceptable detailed invoice by the Client, subject to the application of any penalties arising from this contract,
from the Supplier. The statement will reach the Client no later than the 7th of the following month. Invoices
shall be submitted to the office of the Client for payment.
7.2 PAYMENT
The Client shall make all payments due to the Supplier in terms of this agreement Thirty (30) days from date
of receipt of the original invoice.
9. CANCELLATION
Not withstanding anything to the contrary herein contained, the Client shall be entitled to cancel a portion or
any part of this agreement or the agreement on one (1) month's written notice to the Supplier, provided that
such cancellation by the Client shall not be a dispute as intended in clause 9 and shall not form the subject of
any arbitration.
Request For Quotation SCM_2023
10. BREACH
In the event of either party to this agreement committing a breach, of a provision of this agreement and failing
to remedy such breach after having received written notice by the other party to remedy such breach within
forty eight (48) hours after receiving the written notice, the aggrieved party shall, notwithstanding the provisions
of clause 3.1, be entitled to cancel the portion or part of the agreement as a whole immediately by notice in
writing to the other party.
11. HOURS OF WORK
• No work will be permitted outside normal working hours, on Sundays, Saturdays and Public Holidays,
unless the permission of the Engineer has been obtained in writing.
• The permission will only be granted to suit occupation periods granted or in other exceptional circumstances and
under such conditions the Engineer may decide.
• Normal working hours shall mean the period from 08:30 to 15:00 on normal weekdays.
12. INSURANCE
It shall be the contractor’s responsibility to ensure that all staff and equipment under his/her control is insured as PRASA
will not be held liable for any loss or damages from whatsoever causes.
13. PENALTIES
• The contractor shall be liable for any legal fines incurred by PRASA due to non-compliance of the OHS act as a
result of the agreement’s negligence.
• Should the Contractor fail to deliver on the agreed date, a penalty of 1% per day will be charged on the total value
of the Purchase order (PO) but shall not exceed 10 percent of the total value of the PO.
14. PRICE ADJUSTMENTS:
• Items will be quoted on as per bill of quantity (BOQ) over a three-year period.
• All lines on the BOQ must be populated for the three years. Partial completion of the BOQ will lead to
a disqualification.
15. SAFETY
• The contractor must comply with the requirements of safety legislation and regulations (osh act) in all
aspects.
• The contractor will be responsible for all protective clothing and protective equipment for his employees
• The successful bidder with be required to submit a safety file before commencement of any work on the
PRASA premises.
• The successful bidder will also undergo safety awareness/orientation training before commencement of
any work.
16. DOCUMENTS TO BE SUBMITTED WITH THIS TENDER
• Valid LIFTING MACHINE ENTITY (LME) certificate for the company
• Valid LIFTING MACHINE INSPECTOR (LMI) certificate for the person undertaking the testing.
• Valid CODE OF PRACTICE 29 certificate.
• Valid Workmen’s Compensation document. (Letter of goods standing)
Request For Quotation SCM_2023
SECTION 8 BILL OF QUANTITIES
17. BILL OF QUANTITIES (BOQ)
17.1 MONTHLY TESTING AND INSPECTIONS - PERWAY
INSPECTION
TEM DESCRIPTION OF EQUIPMENT UNIT PRICE UNIT PRICE – UNIT PRICE – FREQUENCY – year 1 year 2 year 3
1 Lifting beam for sleepers and chain with Monthly
2 Lifting beam for rails with scissors grabs Monthly
3 Rail Grab Monthly
4 Slings Monthly
5 Truck mounted jib crane Monthly
6 Chain blocks 1 Ton Monthly
7 Truck Mounted Hoist 2T Monthly
8 Spreader beam for double slips with Monthly
9 Beam concrete sleeper P2 Monthly
10 Beam concrete sleeper fist Monthly
11 Block and Tackle hoists 2T Monthly
12 Angle grinders 230mm Monthly
13 Angle grinders 115mm Monthly
14 Track grinders 4 wheels (MC2) Monthly
15 Track grinders 2 wheels (MP12) Monthly
16 Handheld rail disc-cutters Monthly
17 Petrol Chainsaws Monthly
18 Petrol brush cutters Monthly
19 Petrol Pole pruners Monthly
SUB- TOTAL
VAT
TOTAL
17.2 ANNUAL LOAD TESTING - PERWAY
INSPECTION UNIT PRICE – UNITTEM DESCRIPTION OF EQUIPMENT UNIT PRICE – FREQUENCY year 1 PRICE – year 2
year 3
1 Lifting beam for sleepers and chain with hooks Annually
2 Lifting beam for rails with scissors grabs Annually
Request For Quotation SCM_2023
3 Rail Grab Annually
4 Slings Annually
5 Truck mounted jib crane Annually
6 Chain blocks 1 Ton Annually
7 Truck Mounted Hoist 2T Annually
8 Spreader beam for double slips with concrete Annually
9 Beam concrete sleeper P2 Annually
10 Beam concrete sleeper fist Annually
11 Block and Tackle hoists 2T Annually
SUB-TOTAL
VAT
TOTAL
QUANTITY RATE
ITEM DESCRIPTION OF EQUIPMENT
R c
1 Administration (renewing file and log sheets) Provisional 1
17.3 MONTHLY TESTING AND INPECTIONS - ROLLING STOCK
INSPECTION
FREQUENCY DESCRIPTION
ITEM ASSET NUMBER UNIT OF EQUIPMENT
PRICE – UNIT PRICE UNIT PRICE –
year 1 – year 2 year 3
1 DNR-RS-1 Trestle Monthly
2 DNR-RS-4 Trestle Monthly
3 DNR-RS-5 Trestle Monthly
4 DNR-RS-7 Trestle Monthly
5 DNR-RS-8 Trestle Monthly
6 DNR-RS-9 Trestle Monthly
7 DNR-RS-10 Trestle Monthly
8 DNR-RS-J1-A Electric jack 02430 Monthly
9 DNR-RS-J2-B Electric jack 02429 Monthly
10 DNR-RS-J3-C Electric jack 02428 Monthly
11 DNR-RS-J4-D Electric jack 02427 Monthly
Request For Quotation SCM_2023
Wire brush Monthly
12 DNR-RS-22361 pneumatic
13 DNR-RS-48 Motor jack blower Monthly
Floor grinder Monthly
14 DNR-RS-15 m142706
Woodman circular Monthly
15 DNR-RS-23 saw m 142814
16 DNR-RS-47 Power saw Monthly
Bencor hyd. Press Monthly
17 DNR-RS-43 m142815
18 DNR-RS-44 Drop Pit jack Monthly
Airstream Monthly
19 SW 822999 compressor
20 A1510232 Oil separator Monthly
21 AGO799 Air receiver Monthly
22 RWD 683W Toyota forklift Monthly
23 W011608 Pedestal drill Monthly
24 DNR-RS-61 Gantry Monthly
Ingersoll rand air Monthly
25 DNR-RS-62 hoist
26 DNR-CW-7 OHT crane Demag Monthly
27 DNR-CW-42 Hook & crosshead Monthly
28 8764 OHT crane Morris Monthly
29 AST. 41 Hook & crosshead Monthly
Hydraulic Trolley Monthly
30 DNR-RS-50 jack (buffer)
Hydraulic Jack Monthly
31 DNR-RS-511 (vacuum cylinder)
32 W011821 3 step ladder Monthly
33 W011822 3 step ladder Monthly
34 W011823 3 step ladder Monthly
35 W011824 3 step ladder Monthly
36 W011825 3 step ladder Monthly
37 W027407 3 step ladder Monthly
38 W027408 3 step ladder Monthly
39 W027409 3 step ladder Monthly
40 W027410 3 step ladder Monthly
41 W027411 3 step ladder Monthly
42 W200831 3 step ladder Monthly
43 W200832 3 step ladder Monthly
44 M200833 3 step ladder Monthly
45 M200834 3 step ladder Monthly
46 M200835 3 step ladder Monthly
Multipurpose Monthly
47 W011814 folding ladder
Multipurpose Monthly
48 W011815 folding ladder
49 DNR-RS-78 Fixed ladder Monthly
Request For Quotation SCM_2023
No specific requirements found
B-BBEE Minimum Level: 10
Passenger Rail Agency of South Africa (PRASA)
The Passenger Rail Agency of South Africa (PRASA) is a public entity responsible for commuter rail operations in major urban areas and long-distance rail services nationwide. PRASA tenders cover rolling stock, track infrastructure, station upgrades, security services, and ICT systems.
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KZN-PRASA-2026-02-02-Q.pdf
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THE INSPECTION AND TESTING OF MACHINERY AND LIFTING EQUIPMENT FOR PERWAY, ROLLING STOCK AND ELECTRICAL AS PER CODE OF PRACTCE NO.29 USED IN THE KZN REGION FOR 36 MONTHS ON AN AS AND WHEN REQUIRED BASIS
Passenger Rail Agency of South Africa (PRASA) tender in KwaZulu-Natal. Closing 2/17/2026. THE INSPECTION AND TESTING OF MACHINERY AND LIFTING EQUIPMENT FOR PERWAY, ROLLING STOCK AND ELECTRICAL AS PER CODE OF PRACTCE NO.29 USED IN THE KZN RE...
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Organization
Passenger Rail Agency of South Africa (PRASA)
Contact Person
JOHNSON ZWANE
Phone
011-013-0411
[email protected]
Address
65 MASABALALA YENGWA AVENUE - - DURBAN -
17 February 2026 at 10:00
Location
KwaZulu-Natal
Closing Date
17 February 2026 at 10:00
Organization
Passenger Rail Agency of South Africa (PRASA)
Urgent: Closing Soon
This tender closes in less than 3 days
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