Tender Requirements: Proving PSIRA Compliance in Your Bid Documents

In security tenders, PSIRA compliance is a "gatekeeper" requirement. If you fail this check, your price or proposal quality doesn't matter—you are out. Here is how to present your compliance perfectly.

The Standard Requirement Clause

Most tender documents will read:

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What to Include in Your Bid Pack

Create a dedicated section labeled "PSIRA Compliance" and valid certified copies of:

1. Company Registration Certificate: The SIRA certificate with your company name and number.
2. Valid Letter of Good Standing: This must be current (dates are critical!).
   • Tip: Highlight the expiry date for the evaluator.
3. Director Certificates: Individual PSIRA certificates for all directors listed on the CIPC documents.
4. Provincial Presence: Some tenders require proof that your PSIRA registration covers a specific region if applicable (mostly national, but verify).

Common Mistakes to Avoid

• Expired Authenticity: Ensure the certification stamp on your copies is less than 3 months old.
• Name Mismatches: Ensure your company name on the tender document matches the PSIRA certificate exactly. (e.g., "Trading As" names can cause confusion).
• Director Discrepancies: If you changed directors at CIPC but haven't updated PSIRA, and the names don't match, you will be flagged.

Joint Ventures (JVs)

If bidding as a JV:

• Both/All partners must usually be PSIRA registered.
• The JV itself might need to register if it forms a new legal entity, but usually, submitting valid certificates for all partners supports the bid. Read the specific tender data sheet carefully.

Conclusion

Treat your PSIRA documents as the "passport" for your bid. Without a valid passport, you don't get on the plane, no matter how nice your luggage is.