Security services for KZN provincial office and warehouse – tender in kwazulu-natal

Closing date: 8 December 2026 at 11:00.

Tender briefing: 20 November 2026 at 11:00 at 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban. Attendance not stated as compulsory.

Enquiries

• Telephone: 012 622 5700
• Email: [email protected]
• Address: Electoral Commission, 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban.

Submission method: deposit the sealed bid in the tender box or designated room at the Electoral Commission office before the closing time.

• Address: 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban.
• Envelope: mark with company name and tender reference number IEC/KZN-04/2026.
• No electronic, postal, fax, or email submissions accepted.
• Late bids, or those placed in the wrong box/room, are disqualified.
• All applicable tender forms (pages 1-58) must be completed and signed in original ink; photocopied signatures invalidate the bid.
• Returnable forms must be completed and signed; failure to do so disqualifies the bid. Forms include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production and Content), SBD 7.1/7.2 (Contract Form), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution.

Evaluation follows the 80/20 preference point system under the PPPFA and Preferential Procurement Regulations, 2022.

• Price: 80 points maximum.
• Specific goals (B-BBEE level): 20 points maximum as per the table (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).
• No minimum qualifying score is stated for functionality.
• Award based on lowest acceptable market-related price among bids that meet all requirements and pass due diligence on capacity and capability.
• If tie on total points, the bid with highest specific-goal points wins; if still tied, award by drawing of lots.

Security services for the IEC KwaZulu-Natal provincial office and warehouse. Specific scope, guard numbers, hours, and locations beyond the office address are not detailed in the extracted document.

Pricing schedules must be fully completed; leave N/A where not applicable. Incomplete schedules disqualify the bid. All prices must be inclusive of VAT for VAT-registered vendors. No other pricing format (e.g., bill of quantities) is specified in the extraction.

Pricing must be all-inclusive, including VAT for VAT-registered vendors; non-VAT bidders must not charge VAT.

• Prices must be market-related; the IEC may negotiate or cancel if not.
• Firm prices required unless otherwise stated; adjustments only for changes in customs/excise duty or other taxes.
• Bid security, bonds, guarantees, and retention not specified in the extraction.
• Payment terms: within 30 days of receipt of valid invoice.

CSD registration: mandatory; unregistered bidders are disqualified.

Tax compliance: must be compliant on CSD at time of award; non-compliant status leads to rejection.

B-BBEE: valid B-BBEE certificate, CIPC certificate, or sworn affidavit required; EMEs may submit affidavit; QSEs with ≥51% black ownership submit QSE affidavit; others submit SANAS-accredited certificate. Subcontractors doing >25% of work must complete full forms (13-25) and be tax compliant.

• Subcontracting limit: no more than 25% of contract value to lower B-BBEE level enterprise.
• Declaration required if bidder or directors are connected to state employees or evaluation personnel.

No CIDB grading, CIPC registration, or professional registration requirements stated.

No specific health and safety requirements are stated in the extracted document.

A service level agreement (SLA) will be signed with the successful bidder; no letters of appointment are generally issued. The SLA may be extended or its scope changed at the IEC's discretion. Bidders must not qualify their bids with their own conditions. Failure to perform allows the IEC to arrange alternative execution, recover costs, or cancel and claim damages. Prices must remain firm unless statutory tax changes occur. Payment within 30 days. The IEC may procure outside the SLA in emergencies. Bidders with affiliations to political parties or candidates may be excluded.

The 80/20 preference point system applies because the estimated contract value does not exceed R50 million. Price scoring uses the standard formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific-goal points are awarded solely by B-BBEE status level as per the stated table.