Electrical, civil, building & plumbing maintenance services – TRANSNET tender in newcastle (kwazulu-natal)

Employer's Agent (procurement contact):

• Name: Oscar Mhlanga
• Role: Senior Procurement Officer
• Email: [email protected]
• Address: 202 Anton Lembede Street, Durban

Submission address (electronic): Transnet e-Tender Submission Portal, https://transnetetenders.azurewebsites.net

Service delivery location: Newcastle and surrounding areas (Transnet properties)

Site briefing venue: 35 Albert Wessels Drive (client centre), Transnet Depot Newcastle

Submission method: upload bid documents to the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Bidders must first register on the portal, log an intent to bid, then upload documents. Uploads are limited to 30MB each; multiple uploads are permitted.
• All pricing must be completed electronically in the e-Supplier portal; no paper pricing schedules are accepted.
• Each bidder must register and submit under its own company profile. No company may submit a bid on behalf of another. Joint ventures may submit via any member's profile.
• Telephonic, telegraphic, facsimile or e-mailed offers are not accepted. No late submissions will be accepted.
• Tenders must be submitted at least a day before closing to avoid technical issues; Transnet is not liable for bidder-side challenges.
• Submissions must be marked with the tender number, description, tenderer name, and contact person.

Returnable forms (all must be completed and submitted):

• Eligibility schedules: certificate of attendance at compulsory clarification meeting; valid CIDB certificate (7GB or higher); BSc Engineering qualification for project manager; trade test certificates for plumbing, electrician, and refrigeration/airconditioning artisans; proof of electrical contractor registration with Department of Labour (may be subcontracted); COID letter of good standing.
• Functionality schedules (T2.2-9 to T2.2-13): management and CVs of key persons, quality plan, company previous experience, method statement for general building works, health and safety plan.
• General schedules: authority to submit tender, record of addenda, schedule of proposed sub-contractors, WCF letters of good standing, RFP clarification request form.
• Agreement forms: non-disclosure agreement, RFP declaration form, breach of law declaration, certificate of acquaintance with tender document, integrity pact, supplier code of conduct, compulsory enterprise questionnaire, specific goals points claim form.
• Financial: two years' audited financial statements.
• Pricing: price list must be completed on the TDPS system.

Evaluation stages:

1. Stage One – Compulsory clarification meeting attendance (authorised representative must attend; failure disqualifies).
2. Stage Two – CIDB registration at grading 7GB or higher, or capability of being registered prior to evaluation. Joint ventures: every member registered, lead partner not lower than one level below required class, combined grading equal to or higher than required, certified JV agreement required. Incorporated JVs must provide MOI within four weeks of contract date.
3. Stage Three – Technical pre-qualification (mandatory): project manager with BSc Engineering (Electrical, Civil, Mechanical); trade test certificates for plumbing, electrician, refrigeration/airconditioning artisans; electrical contractor registration with Department of Labour (may be subcontracted); COID letter of good standing; certificate of attendance at compulsory clarification session. Failure to meet any of these disqualifies.
4. Stage Four – Functionality (minimum qualifying score: 80 out of 100). Scored by at least 3 evaluators, averaged. Criteria and point allocations:

• Management and CVs of key persons (weighted by experience of project manager, electrician, plumber, airconditioning/refrigeration artisan; points from 0 to 5 based on years of experience)
• Quality Plan (points: 0, 2, 4, 6, 8, 10 depending on number of key elements covered; 10 if ISO 9001 accredited)
• Company Previous Experience (0 to 20 points based on number of similar projects completed: 3, 5, 8, or >8 similar services; proof on client letterhead required)
• Method Statement for General Building Maintenance Works (0, 8, 15, 23, 30 points based on coverage of key elements)
• Health and Safety Plan (full scoring not extracted)

Only bidders achieving the 80-point functionality threshold proceed to price and preference evaluation.

Price and preference: 80/20 preference point system (applicable when tender value is R50 million or less inclusive of VAT). Up to 100 minus W1 points for price; B-BBEE preference points as per Preferential Procurement Regulations 6 and 7. Bidders without verification score zero preference points.

Scope: provision of preventative, corrective and emergency plus minor new works for electrical lights and power, civil, general building, and plumbing services for Transnet properties in Newcastle and surrounding areas.

Contract period: 24 months, as and when required.

Key personnel required:

• Project manager with BSc Engineering in Electrical, Civil or Mechanical.
• Trade-tested Plumbing Artisan.
• Trade-tested Electrician Artisan.
• Trade-tested Refrigeration or Airconditioning Artisan.

Mandatory certification and registrations:

• Valid CIDB registration at grading 7GB or higher.
• Valid registration as an electrical contractor with the Department of Labour (may be subcontracted).
• Valid COID letter of good standing from Department of Employment and Labour.

Safety and site conduct:

• Attendees at briefing must wear safety shoes, goggles, long-sleeve shirts, high-visibility vests and hard hats.
• Breathalyser testing is mandatory for all entering Transnet premises.
• Firearms prohibited; identity documents required at access control.

Pricing: all pricing to be completed electronically in the e-Supplier portal; no paper pricing schedules accepted.

Preference points: 80/20 system, as tender value is R50 million or less inclusive of VAT.

Two years' audited financial statements are returnable.

Transnet may request audited financial statements for due diligence.

Transnet may go to open market if quoted rates are deemed unreasonable.

No payment or bond details beyond standard contract data were found.

CIDB: registration at grading 7GB or higher, or capability of being registered prior to evaluation. Joint ventures: every member registered with CIDB; lead partner not lower than one level below required class with required recognition status; combined grading equal to or higher than required; certified copy of signed JV agreement required. Incorporated JVs to provide MOI within four weeks of contract date.

Company and tax:

• Valid tax clearance certificate (SARS) and provide TCS PIN.
• Proof of registration on Central Supplier Database (CSD); supplier number and unique registration reference number required.

B-bbee:

• Valid B-BBEE certificate from SANAS-accredited verification agency, or sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.
• Bidders without verification receive zero preference points.

Workmen's Compensation: Letter of good standing with WCF (or separate letters for each JV member).

Exclusions:

• Bidders or directors/shareholders listed on Register of Tender Defaulters under Prevention and Combating of Corrupt Activities Act, or on Transnet's restricted list or National Treasury's tender defaulters list, are not accepted.
• Bidders convicted of serious breach of law in preceding 5 years (including Competition Act) may be excluded; must declare in breach of law returnable.
• Compulsory enterprise questionnaire must be fully completed with no conflicts of interest.
• Breach of law disclosure required (clause 12 on T2.2-21).