Lease of multi-functional printing services for 36 months – nquthu municipality (NQULM08/2026-2027)

Lease of multi-functional printing services for Nquthu Municipality for a period of 36 months. The tender reference is NQULM08/26-27. The document also includes another tender for a panel of attorneys (NQULM09/26-27), but this analysis focuses on the printing services lease.

Closing date: 30 November 2026 at 12:00

Last date of tender document sale: 13 November 2026 at 14:30

Document sale starts: 29 October 2026, during office hours (08:00–15:30 Mon–Thu; 08:00–14:30 Fri)

Technical enquiries (printing services):

• Contact: Mr M Ntshangase, Manager IT
• Email: [email protected]
• Telephone: 034 271 6100 ext 6114

SCM enquiries (document purchase and general):

• Contact: Miss S.S Zulu, SCM Manager
• Email: [email protected]
• Telephone: 034 271 6100 ext 6108

Office of the Municipal Manager (for panel of attorneys tender):

• Contact: Mr T.C Nyandeni, Manager in office of the MM
• Email: [email protected]
• Telephone: 034 271 6100 ext 6153

Submission / document purchase address:

Nquthu Municipal offices

83/11 Mdlalose Street

Nquthu

Submission method: Sealed tenders delivered to Nquthu Municipal offices, 83/11 Mdlalose Street, Nquthu, by 12:00 on 30 November 2026. Envelopes must be clearly marked with the tender name and number. Tenders may only be submitted on the official tender document issued. A non-refundable document fee of R460.00 applies, payable at the cashiers' office. Bidders must register on the municipality's supplier database and the Central Supplier Database (CSD). No late tenders accepted.

Returnable documents (all must be completed, signed and submitted with the tender):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Any other forms specified in the tender document.

Evaluation split: 80/20 system — 80 points for price, 20 points for specific goals (per the Preferential Procurement Policy Framework Act, 2022). Bidders must score on functionality and specific goals as applicable. The lowest acceptable price scores 80 points. Specific goals apply only to the leasing of printing machines; the panel of attorneys is evaluated on selection criteria and municipal policy, not price or specific goals.

Specific goals (max 20 points):

• Specific goal 1: Ownership (max 10 points):
• Business owned more than 50% by black person: 10 points. Verification: ID copies of directors and CSD.
• Business owned less than 50% by black person: 5 points. Verification: ID copies of directors and CSD.
• Specific goal 2: RDP (max 10 points):
• Province of KwaZulu-Natal: 10 points. Verification: CSD, proof of municipal accounts, affidavit, or proof of residence signed by ward councillor.
• Other provinces: 5 points. Verification: same as above.

Lease of multi-functional printing services for Nquthu Municipality for a period of 36 months. The contract involves the supply and maintenance of multi-functional printing machines. Detailed quantities and service levels are specified in the tender document. The municipality will evaluate functionality as part of the criteria.

Tender document fee: R460.00, non-refundable. Price evaluation under the 80/20 system. No bid security, guarantee, or retention specified in the available document.

Bidders must be registered on the Central Supplier Database (CSD) and the municipality's supplier database.

Bidders must submit a valid tax clearance (SARS TCS) and complete all required standard tender forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9, and any other specified forms).

Specific goals points are claimed based on ownership (black person ownership) and RDP (province of KwaZulu-Natal) as per the tender document.

The lowest acceptable price scores 80 points; 20 points for specific goals. Evaluation will be based on price, specific goals, returnable documents, and functionality. For the panel of attorneys, price and specific goals will not apply; evaluation is per the municipality's selection criteria and policy. Specific goals apply only to the leasing of printing machines.