National office accommodation for the electoral commission (iec)

The Electoral Commission seeks to acquire permanent national office accommodation through the purchase of an existing property. The property must be within an 8 km radius of the coordinates -25.857811 28.184217 (Centurion Central). The building must include: HVAC and mechanical ventilation, electrical reticulation, lifts (where applicable), double-tier cable trays in ceiling voids, fibre optic cabling, a server room with specific security and access requirements, a conference/meeting facility on the ground floor, offices with circulation space, and a design that showcases the Electoral Commission's vision. The bidder must prepare a needs assessment, cost analysis, and source contractors for signage. The bidder must provide professional advice on signage and source contractors on behalf of the Electoral Commission. The bidder must provide a facilities operations plan and design documents. The building must comply with SANS 10142-1 and include a certified power surge protection unit after fit out.

Submit the bid in accordance with the instructions in Volume 1 of the tender. The closing date and time are as stated in the tender record. Bids must be delivered to the address specified in the tender documentation. Returnable documents must include proof of ownership or a written mandate to negotiate the sale of the property, and all required forms and certificates as listed in the tender. Bids that fail to include mandatory documents or meet submission requirements may be disqualified.

Bidders must be the legal owner of the property or hold a written mandate to negotiate its sale. Proof of ownership or mandate must be provided with the returnable documents. The property must be available for outright purchase. The bidder must provide a needs assessment, cost analysis, and source contractors for signage after consultation with the Electoral Commission Building Committee. The property must meet the technical specifications set out in the tender, including the server room requirements, accessibility, and infrastructure standards. The design must reflect the Electoral Commission's vision and include specified facilities such as a conference/meeting facility, server room, and parking. The bidder must provide professional advice on signage and source contractors on behalf of the Electoral Commission. The property must be within an 8 km radius of the coordinates -25.857811 28.184217 (Centurion Central).

Construction and design and layout plans .................................... 17

C5 The Electoral Commission Schedule of Accommodation ......................................... 19

D. ICT specifications ........................................................................................................... 21

D1. Data and telephone cabling ..............

e) The Bidder will provide professional advice related to any Building

controls and regulations and including any professional and technical

advice necessary for a project of this nature.

f) The Bidder will develop a relocation and move management plan for

the Electoral Commission at least two months before offices are ready

for occupation.

g) The Bidder will manage the acquisition of office furniture, fittings

including filing lockable cabinets (in line with Minimum Information

Security Standards- MISS), and delivery thereof.

h) The Bidder will manage the office fit out in line with the respective

corporate identity manual of Electoral Commission.

i) The Bidder will compile a risk management plan in parallel with the

project plan to mitigate all anticipated risks. (Risk register, allocation,

impact, likelihood, and priority list, etc.).

j) The Bidder will manage the proposed methodology and Project Plan

in line with the phases and requirements.

k) The Bidder will develop and design two (2) mock-up designs for

various representative rooms and build them at an appropriate venue

as determined by the Recommended Bidder to be visited and

approved by the Electoral Commission.

l) The Bidder must prepare a needs assessment, cost analysis and

source contractors on behalf of Electoral Commission for signage after

consultations with the Electoral Commission Building committee.

Proof of ownership or a written mandate to negotiate the sale must be provided with returnable documents. The property must be available for outright purchase. The bidder must be the owner or have the legal mandate to negotiate the sale. The property must meet the technical specifications, including the server room requirements (location, security, access control, burglar alarm, etc.). The bidder must provide proof of a certified power surge protection unit after fit out for insurance purposes. The bidder must comply with SANS 10142-1 for electrical installations. The Electoral Commission will not contribute to any upgrading or provisioning of additional power supply to the building. The bidder must provide model numbers and manufacturer's life/warranty information for equipment. The bidder must provide a facilities operations plan including contractual, regulatory, SOP, and manuals for all equipment installed during fit-out.

a) A feasibility study was conducted by the Electoral Commission to define their

needs and space planning assessment to ensure operational functionality at a

national level. The Electoral Commission requires property that should be at

least 10 115 m2 excluding parking requirements which are detailed in

paragraph 10.8.9. of Volume 1. The Electoral Commission has determined a

15% tolerance range for the accommodation needs. The Electoral

Commission will only pay for a maximum of 11 633 m2 regardless of the size

of the building, for any facilities greater in size of the tolerance range.

b) Grade P or A building with upgrades to a 4-star green building will be

considered. The GLA will be measured in accordance with SAPOA Method for

Measuring Floor Areas (MOMFA) for Offices. The square meters indicate the

intended offices, workspace, support and special areas as provided in the

Table 1 and Table 2 for this document.

c) The office accommodation must cater for a combination of general open plan

environment (for staff workstations, filing cabinets and a number of high-density

filing cabinets) and enclosed offices for identified persons.

d) The required Electoral Commission national office should have the capacity to

accommodate approximately 295 people including contract workers and

temporary staff.

e) The new Electoral Commission national office require the incorporation of

design, construction and operational practices that will significantly reduce or

eliminate the negative impact of the development on the environment and

people.

f) The building will have backup power and should be energy efficient, resource

efficient, and environmentally responsible.

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j) Overall site landscaping

k) Building security measures

l) Waste management and recycling areas

m) ICT cabling and other infrastructure

n) Furniture, fittings and equipment

o) Audio visual equipment

p) Corridors, parking, and general building areas.

q) The Electoral Commission space.

3.6 Facility Operations Plan

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s) A separate Equipment Room to terminate network infrastructure from

external service providers. It will also be used for the installation of

building systems equipment such as access control and fire alarm

panels.

t) The office location must be suitable for the possible erection of a radio

mast and or aerial antennas for monitoring purposes taking into

account the approval required in terms of environmental, municipal,

and civil aviation regulations.

● ● ● ● ● ● ● ● Iv ● ● ● ●

G19 resource room

O ● ● ● ● ● ● IV ● ● ● ●G16 Archive

O ● ● ● ● ● ● ● ● IV ● ● ● ●G24 Storerooms

Waste Recycling O ●

● ● ● ● ● Ii ●

model number and manufacturers life/warranty should be specifically

included.

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c) The office accommodation must have double tier cable trays in ceiling

voids or make allowance for these.

d) Fibre optic backbone for high-speed data transmission between floors

must be installed.

e) Telephony/data cables will be laid on racks beneath the ceiling and

power cables as per the SANS standards.

f) Wireless Access Points (WAPs) with WiFi 6/6E or WiFi 7 support with

centralized management for WiFi devices to ensure coverage and

reliability of the entire building.

g) TIA/EIA standards for cabling and communications

h) The cabling infrastructure is planned to last up to 15 years before

being replaced.

D4 Audio visual & Video Conferencing

a) Audio Visual cabling and outlets for boardroom. HDMI and power

outlets for display screens.

b) Built-in smart TVs/large format dual mode computers for the

boardrooms or similar as per latest the technology available at the

time of installation.

that the account/s are not in arrears since Electoral Commission will

not be held accountable for any outstanding amounts.

Note: The Electoral Commission will not contribute to any

upgrading / provisioning of additional power supply to the Building /

site.

EE1.2 Electrical Compliance

An Electrical Certificate of Compliance (CoC) must be provided to

the Electoral Commission after the fit out as proof that all electrical

installations in the Building are safe and comply with the rules and

regulations set out in the SANS 10142-1. This must also include a

certified power surge protection unit after fit out, of which proof must

be provided to the Electoral Commission for insurance purposes.

EE1.3 Small Power

This is an Offer to Purchase agreement for the sale of a property (the Property) to the Purchaser (Electoral Commission). The agreement includes a fit-out obligation by the Seller over a period of 6 months. The property must be sold free of liabilities, and the Seller must provide a performance guarantee of 10% of fit-out costs.

Submission is via the Offer to Purchase proforma (Vol 2 of 3). The purchase price must be submitted only in the financial proposal, using Annexure C1. Annexure C2 (payment schedule linked to fit-out deliverables and milestones) must also be included in the financial proposal. The Seller must provide a Performance Guarantee of 10% of fit-out costs.

The Seller must be the owner of the property and able to sell it free of liabilities. The Seller must pass a shareholder resolution (if applicable) under Section 112/115 of the Companies Act. The Purchaser must approve the purchase through its Accounting Officer. The Seller must not be a trader as contemplated in Section 34 of the Insolvency Act. The property must be free of undisclosed servitudes, options, expropriation proceedings, and must comply with the National Monuments Act. The Seller must warrant the truth of all information provided in the due diligence.

2.1. The Seller is the owner of the property.

2.2. The Purchaser wishes to acquire the property, upon the terms and conditions herein set

out.

2.3. The Seller wishes to sell the property, upon the terms and conditions herein set out.

3. Interpretation

3.1. Headings in this agreement are for reference purposes and accordingly do not form part

of this agreement and shall not be used for interpreting or construing any word, sentence,

sub-clause or clause of this agreement.

3.2. Any provision contained in any definition or recorded in or annexure to this agreement,

which confers rights or imposes obligations on any party, shall be deemed to be a

substantive provision of this agreement even if no reference is made to such provision

in the body of this agreement and effect shall be given to such provision as if it were a

substantive clause in the body of this agreement.

3.3. Unless the context clearly indicates a contrary intention, an expression which denotes:

3.3.1. any gender includes the other genders;

3.3.2. a natural person includes a juristic person (and vice versa); and

3.3.3. the singular includes the plural (and vice versa).

3.4. Words and expressions which are defined in any sub-clause shall, for the purposes of

the clause of which that sub-clause forms part, bear the meaning assigned to such words

and expressions in that sub-clause.

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3.5. This agreement shall be governed by and construed and interpreted in accordance with

the laws of the Republic of South Africa.

3.6. Where the day on or by which anything is to be done is not a business day, it shall be

done on or by the first business day thereafter.

3.7. If any period is referred to in this agreement by way of reference to a number of days,

the days shall be reckoned exclusively of the first and inclusively of the last day, unless

the last day falls on a Saturday, Sunday or public holidays, in which case the last day

shall be the next succeeding day which is not a Saturday, Sunday or public holiday,

excepting that the foregoing shall not apply to the calculation of interest.

3.8. Annexures to this agreement shall be deemed to have been incorporated herein and

shall form an integral part hereof.

3.9. A reference to:

3.9.1. a party in a document shall include that party’s successors and permitted assigns;

3.9.2. an enactment is to that enactment as at the date of signature of this agreement and as

amended or re-enacted from time to time;

3.9.3. a document includes an amendment or supplement to, or replacement or novation of

that document.

3.10. Where figures are referred to in numerals and words and there is any conflict between

the two, the words shall prevail.

3.11. Where value added tax is payable in respect of any transaction recorded in this

agreement and the agreement is silent on the matter, then the purchase consideration

reflected in this agreement shall be exclusive of such value added tax.

4. Definitions

4.1. In this Agreement, unless the context clearly otherwise requires:

4.1.1. “Adjustment Account” Means the account that will be used to reconcile

any outstanding financial obligations related to

the property between the Purchaser and the

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Seller. This account will ensure that all costs i.e.

property taxes, utility bills, and other expenses,

are divided and settled at the time of the transfer;

4.1.2. “Agreement” means this agreement read together with all

annexures hereto;

4.1.3. “Certifier/s” A group of suitably qualified individuals, or a

Multidisciplinary Consulting Engineering Firm or

a combination of both who will review the fit out

work completed against the Payment Schedule

and make recommendations to the Purchaser’s

Technical Advisors regarding payments to be

made by the Purchaser

4.1.4. “Companies Act” means the Companies Act, 2008, as amended;

4.1.5. “Conditions” means the suspensive conditions set out in

clause 5.1;

4.1.6. “Conveyancer” means the company/ person mandated by the

Electoral Commission to carry out the legal

process whereby the Electoral Commission in

the legal format designated (a person, company,

close corporation or trust) becomes the

registered and legal owner of immovable

property, including improved and unimproved

land, houses, farms, flats and sectional titles, as

well as the registration of bonds and other rights

to fixed properties, including

servitudes, usufructs and the like

4.1.7. “Effective Date” means the date of registration of transfer of the

property in the name of the Purchaser;

4.1.8. “Effective Date Liabilities” means all liabilities of the Seller in respect of the

enterprise as at the effective date;

4.1.9. “Fit Out Agreement” means the agreement together with the plan,

programme and payment schedule to be set out

in the annexures marked “J”, “Q”, “R”; and “C2”

Is the period of time from the date of transfer of4.1.10. “Fit out period and programme”

the Building to the Electoral Commission as

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contained in the fit-out programme Annexure R

(Annexure Reference from Volume 1).

4.1.11. “Move Management & Programme” Is the period of time from the date of completion

of the fit out for the move of the Electoral

Commission into the Building as contained in the

move programme Annexure S (Annexure

Reference from Volume 1).

4.1.12. “Long Stop Date” means three months after the occupancy date to

be negotiated and agreed as per the project plan

attached as Appendix R (Project Programme for

fit out), from the date of transfer of the Building

to the Electoral Commission.

4.1.13. “Property” means the property with the name and details as

stated on Annexure “A” hereto which the Seller

wishes to sell.

4.1.14. “Insolvency Act” means the Insolvency Act, 1936, as amended;

4.1.15. “Parties” means the Seller and the Purchaser;

4.1.16. “Purchaser” means the Electoral Commission as established

by Section 3 of the Electoral Commission Act,

Act ; and governed by the Public

Finance Management, Act as

amended;

4.1.17. “Purchase Price” means the purchase price as recorded in clause

7;

4.1.18. “Seller” Means _______________________________,

Registration Number ____________________;

4.1.19. “Signing Date”: means the date of signature of this agreement by

the party signing last in time;

4.1.20. “VAT” means value-added tax as provided for in the

VAT Act;

4.1.21. Land Reform (Labour Tenants) Act means Land Reform (Labour Tenants) Act as amended

4.1.22. Restitution of Land Rights Act means Restitution of Land Rights Act

as amended

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4.1.23. “VAT Act” means the Value-Added Tax Act, 1991, as

amended.

4.1.24. Extension of Security of Land Extension of Security of Land Tenure Act 2 of

Tenure Act 1997 as amended

4.1.25. Interim Protection of Informal Land Interim Protection of Informal Land Rights Act 31

Rights Act of 1996 as amended

4.1.26. Upgrading of Land Tenure Rights Upgrading of Land Tenure Rights Act

Act

4.1.27. National Monuments Act National Monuments Act

5. Suspensive conditions

5.1. The sale of the Property shall be subject to the fulfilment of the following suspensive

conditions within 30 (thirty) days of the Signing Date:

5.1.1. the conclusion by the Purchaser to its reasonable satisfaction of a due diligence

investigation into Property, the scope of which investigation shall otherwise be in the sole

discretion of the Purchaser;

5.1.2. the Seller to provide the Purchaser the final approved space planning layouts as agreed

to be attached to the Fit-Out agreement as “Annexure B”;

5.1.3. the Seller is also to provide the Purchaser with a Performance Guarantee to the value of

10% of the fit-out costs to cover the undertaking as per 5.1.2 above;

5.1.4. where applicable, the Shareholders of the Seller’s Company passing a resolution in

terms of Section 112/115 of the Companies Act 71/2008 (as amended), agreeing to the

terms and conditions of this agreement, ratifying and authorising the sale contemplated

herein;

5.1.5. where applicable, the Purchaser’s (through the Accounting Officer) approval

documentation (resolution) agreeing to the terms and conditions of this agreement,

ratifying and authorising the purchase contemplated herein; and

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5.1.6. the due delivery of the duly passed resolutions referred to above.

5.2. The conditions are stipulated for the benefit of both parties and may therefore only be

waived by the parties at any time prior to the date fixed for the fulfilment of the conditions

by written agreement.

5.3. The parties shall, to the extent that it is within their power to do so, use their best

endeavours to procure fulfilment of the conditions.

5.4. The Seller shall make available to the Purchaser and its authorised representatives all

books, records, documents and information pertaining to the property as they may

reasonably require for the purposes of conducting the due diligence investigation.

6. Sale

6.1. The Seller hereby sells to the Purchaser the Property, who purchases the Property, with

effect from the Effective Date.

6.2. It is specifically recorded that:

6.2.1. the Seller must comply with the VAT Act;

6.2.2. accordingly, VAT will be levied on the sale of the property in terms of the VAT Act.

6.3. The Property is sold free of any liabilities and debts whatsoever relating to and arising

from the Property and which arose before the Effective Date (“Effective Date Liabilities”),

and the Seller to that end shall be liable for the Effective Date Liabilities as and when

they fall due and hereby indemnifies the Purchaser in respect of the effective date

liabilities.

6.4. The acquisition of the Property shall be subject to:

6.4.1. all the conditions, encumbrances, restrictions and servitudes contained in the title deeds

of the Property;

6.4.2. any other conditions, encumbrances and restrictions disclosed by the Seller to the

Purchaser in terms of the provisions of this Agreement.

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7. Purchase price and payment

7.1. The Purchase Price of the Property shall be the sum of R __(see note

below)_________________ (see note below)_______________). The

Purchase Price1 is inclusive of VAT2. In the event that the South African Revenue

Services (SARS) rules that VAT is payable at a higher rate than the zero rate as defined

in cl 6.2.2, the Purchaser shall be liable to pay VAT (calculated at such higher rate) in

addition to the Purchase Price. In that event the Seller will furnish the Purchaser with an

appropriate VAT invoice in accordance with the provisions of the VAT Act and the

Purchaser shall pay such VAT upon presentation thereof.

7.2. The Purchase Price will be payable as follows:

7.2.1 a ten percent (10%) deposit in the amount of R (see note below)________ (_See

note below _)) 3of the purchase price of the property only, is payable on date of

signature of the Agreement, which deposit is to be paid to the Conveyancer’s

Trust Account, to be invested in an interest bearing account, and which interest

is to accrue to the benefit of the Purchaser, subject to the Purchaser signing an

Authority to Invest and by providing the required FICA documentation; The deposit

will be claimed by the Purchaser upon default or irregularity by the Seller. The balance

of the purchase price shall be paid as per the requirements of the transfer process

against registration of transfer of the Property into the name of the Purchaser.

7.3. The Fit-out Price, including Move Programme for the Property shall be the sum of R

(see note below) ((see note

below)________________). The Fit-out Price4 is inclusive of VAT5. The Fit-out Price

shall be paid in monthly payments during the fit out contract period based on certified

deliverables based on progress against the details in the Project Programme (Annexure

R) and as detailed in the Payment Schedule (Annexure C2) as certified by the Certifier/s.

1 Price to be completed only in the Envelope 2 financial proposal. No amounts/figures/numbers to be inserted

here at bid submission

2 Applicable if the seller is registered for VAT

3Price to be completed only in the Envelope 2 financial proposal. No amounts/figures/numbers to be inserted

here at bid submission

4 Price to be completed only in the Envelope 2 financial proposal. No amounts/figures/numbers to be inserted

here at bid submission

5 Applicable if the seller is registered for VAT

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8. Place of payment

All payments due by either party under this agreement shall be made at such bank

account in the Republic of South Africa as the Parties may specify.

9. Risk

9.1. As from the Effective Date, all the risks and benefits of ownership of the Property, shall

pass to the Purchaser.

9.3 On the Effective Date the Purchaser shall automatically and irrevocably be deemed to

have obtained:

9.3.1 cession, assignment and transfer of the Seller’s rights and claims in relation to or in

connection with the Property against any local and/or other competent authority or party;

9.3.2 the Seller shall deliver to the Purchaser:

9.3.2.1 all keys and other movable property relating to the Property in the possession or under

the control of the Seller;

The fit-out agreement (Annexure D) outlines the project team structure, fit-out scope, and other documentation. The fit-out period is 6 months, with the Seller engaging project management, professional team, contractors, and a moving company. The fit-out price is paid monthly upon certification by Certifiers, with penalties for late completion.

Annexure C1 specifies the purchase price to be submitted only in the financial proposal (Envelope 2), not at bid submission. Annexure C2 details the payment schedule linked to project fit-out deliverables and milestones, also to be submitted in the financial proposal.

No specific requirements found

1.1. The parties to this agreement are:

1.1.1. the Purchaser;

1.1.2. the Seller.

2. Introduction

2.1. The Seller is the owner of the property.

2.2. The Purchaser wishes to acquire the property, upon the terms and conditions herein set

out.

2.3. The Seller wishes to sell the property, upon the terms and conditions herein set out.

move programme Annexure S (Annexure

Reference from Volume 1).

4.1.12. “Long Stop Date” means three months after the occupancy date to

be negotiated and agreed as per the project plan

attached as Appendix R (Project Programme for

fit out), from the date of transfer of the Building

to the Electoral Commission.

4.1.13. “Property” means the property with the name and details as

stated on Annexure “A” hereto which the Seller

wishes to sell.

4.1.14. “Insolvency Act” means the Insolvency Act, 1936, as amended;

4.1.15. “Parties” means the Seller and the Purchaser;

4.1.16. “Purchaser” means the Electoral Commission as established

by Section 3 of the Electoral Commission Act,

Act ; and governed by the Public

required to be furnished by that Party, to enable transfer of the Property to be given to

the Purchaser.

12.5 The Seller shall at its own expense, on demand, prior to the Effective Date:

12.5.1 deliver to the Purchaser a valid Certificate of Compliance in respect of the electrical

installation on the Property, which certificate shall be issued by an accredited person, as

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required in terms of the Electrical Installation Regulations 1992 (as amended)

promulgated in terms of the Occupational Health and Safety Act, 1993, as amended;

12.5.2 cause to be done whatever may be necessary in order to ensure timeous compliance

with clause 12.5.1 above, including, without limiting the generality of the a foregoing, the

carrying out of such inspection as may be necessary and, where applicable, the

implementation of such Fit Out, repairs and/or improvements to such electrical

installation as may be necessary to enable such accredited person to issue such

certificate of compliance.

12.5.3 The Seller hereby undertakes at his/her/its own costs to furnish to the Conveyancer, prior

to the transfer:

12.5.3.1 Certificate of Electrical Compliance from an accredited electrical contractor in terms of

the regulations of the Occupational Health and Safety Act No. , as amended.

12.5.3.2 Certificate issued by a registered gas installer to the effect that all the gas installations

on the Property complies with the industry standard (if applicable).

12.5.3.3 An electric fence compliance certificate in terms of Regulation 12 of the Electrical

(if applicable).

12.5.4 The Seller warrants that no additions or alternations will be made to any of the electrical

or gas installations on the Property after the issue of the relevant Certificates and prior

to occupation by the Purchaser, or transfer, whichever is earlier.

12.5.5 Should the Seller fail to furnish the Purchaser with the required Certificates timeously,

the Purchaser shall be entitled to obtain the same and the Seller, by appending his/her/its

signature hereto, authorises the Conveyancer to reimburse the Purchaser by deducting

the costs thereof from the proceeds of the sale.

15.1 The Seller confirms hereby that it is an Investment Company and not a Trader as

contemplated in Section 34 of the Insolvency Act, 1936, as amended (“the Insolvency

Act”) and the parties hereto agree that notice of this transaction will not be required to be

published as contemplated in Section 34 of the Insolvency Act.

15.2 The Seller indemnifies the Purchaser against any loss or damage which the Purchaser

may suffer as a result of notice of this transaction not being published in terms of the

15.3 The Purchaser shall have no duty to resist any proceedings to attach or to take

possession of any of the sale assets by any persons against whom this transaction is

void in terms of the Insolvency Act as a consequence of notice of this transaction not

being published as aforesaid; provided that the Purchaser shall be obliged to give written

notice to the Seller as soon as it becomes aware of any such proceedings.

15.4 If the Purchaser gives notice to the Seller in terms of clause 15.3, and the Seller fails

within 30 (thirty) days of receipt by it of such notice to procure that the Property

concerned are released from attachment or are returned to the Purchaser, as the case

may be, then without prejudice to such other rights as the Purchaser may have against

the Seller, the Purchaser shall be entitled by written notice to the Seller to cancel this

10.1 The Seller shall procure that the Effective Date liabilities, which are not expressly taken

over by the Purchaser, are discharged by the Seller in full, timeously, and without any

recourse to the Purchaser.

10.2 Accordingly, without any prejudice to any of the rights of the Purchaser arising from any

of the provisions of this agreement, the Seller hereby indemnifies the Purchaser against

all loss, liability, damage or expense arising from the Effective Date liabilities not

assumed by the Purchaser and/or from any failure to discharge any of them timeously

or at all.

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11 costs

11.1 The Purchaser shall be liable for and shall on receipt of their account pay to the

conveyancer:

11.1.1 the legal costs of and incidental to the transfer of the property to the Purchaser;

11.1.2 VAT, if applicable in terms of clause 7.1, against delivery of an appropriate VAT invoice;

11.1.3 the Purchasers contribution, as determined by the Conveyancer in terms of clause 12.2,

to the amount required to obtain a rates clearance.

11.2 Save as set out in clause 11.1, each party shall bear its own costs of and incidental to

the preparation and signature of this agreement and settling its terms and conditions.

12 transfer

12.1 Transfer of the Property to the Purchaser shall be given to the Purchaser within the

timelines determined by the Deeds Office guidelines and processes after the Purchase

Price and the rates and costs payable by the Seller have been secured or paid, as the

case may be, and the Seller has otherwise complied with its obligations then due in terms

of this Agreement.

12.2 Each of the Parties shall make such contributions as the Conveyancers may specify to

the costs and charges necessary for purposes of the registration of transfer. To the

extent that each Party pays any amount in excess of the amount for which it is liable,

such payment shall be dealt with in the adjustment account referred to in clause 13.4.

12.3 Transfer shall be effected by the Conveyancer.

12.4 Each party shall, within 7 (seven) days of being called upon to do so by the

Conveyancer, sign all documents required to be signed, and furnish all documents

required to be furnished by that Party, to enable transfer of the Property to be given to

the Purchaser.

12.5 The Seller shall at its own expense, on demand, prior to the Effective Date:

12.5.1 deliver to the Purchaser a valid Certificate of Compliance in respect of the electrical

installation on the Property, which certificate shall be issued by an accredited person, as

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required in terms of the Electrical Installation Regulations 1992 (as amended)

promulgated in terms of the Occupational Health and Safety Act, 1993, as amended;

12.5.2 cause to be done whatever may be necessary in order to ensure timeous compliance

with clause 12.5.1 above, including, without limiting the generality of the a foregoing, the

carrying out of such inspection as may be necessary and, where applicable, the

implementation of such Fit Out, repairs and/or improvements to such electrical

installation as may be necessary to enable such accredited person to issue such

certificate of compliance.

12.5.3 The Seller hereby undertakes at his/her/its own costs to furnish to the Conveyancer, prior

to the transfer:

12.5.3.1 Certificate of Electrical Compliance from an accredited electrical contractor in terms of

the regulations of the Occupational Health and Safety Act No. , as amended.

12.5.3.2 Certificate issued by a registered gas installer to the effect that all the gas installations

on the Property complies with the industry standard (if applicable).

12.5.3.3 An electric fence compliance certificate in terms of Regulation 12 of the Electrical

Machinery Regulations issued in terms of the Occupational Health and Safety Act, Act

(if applicable).

12.5.4 The Seller warrants that no additions or alternations will be made to any of the electrical

or gas installations on the Property after the issue of the relevant Certificates and prior

to occupation by the Purchaser, or transfer, whichever is earlier.

12.5.5 Should the Seller fail to furnish the Purchaser with the required Certificates timeously,

the Purchaser shall be entitled to obtain the same and the Seller, by appending his/her/its

signature hereto, authorises the Conveyancer to reimburse the Purchaser by deducting

the costs thereof from the proceeds of the sale.

13 adjustment account

13.1 Payment of any monies due to any party in terms of the adjustment account shall not

constitute part of the Purchase Price and shall be effected separately from the payment

of the Purchase Price.

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13.2 After the Effective Date, the Conveyancer shall forthwith deliver to the Parties copies of

every document used in respect of the preparation of the adjustment account.

13.3 The adjustment account shall be prepared as a comprehensive adjustment account

between the parties, in accordance with generally accepted accounting practice. In

particular, but without derogating in any way from the generality with regard to the

matters which require to be adjusted between the parties arising from this agreement,

such adjustment account shall inter alia reflect as:

13.3.1 credits to the Seller:

13.3.1.1 that proportion of any amount paid by the Seller in respect of the Property or before the

Effective Date for any period after that date in respect of:

13.3.1.1.1 any municipal charges, including assessment rates and/or other taxes, levies, charges

or imposts of any local, regional, provincial, national or other competent authority, and

charges in respect of sewerage and sanitation, effluent disposal and refuse removal;

13.3.1.1.2 charges for electricity, gas (where applicable) and water;

13.3.1.1.3 interest.

13.3.2 any credits due to the Purchaser.

13.4 If either Party is not satisfied with the reasonableness of any amount, or the basis of or

accuracy of the calculation of the adjustment account or the figures used in its

calculation, the Parties shall endeavour to resolve such dispute in line with Clause 21

(Dispute Resolution) of this Agreement.

13.5 If in terms of the adjustment account any amount is payable by any Party (hereinafter

referred to as “the paying party”) to another Party (hereinafter referred to as “the payee”),

the paying party shall, subject to the provisions of clause 13.4 above, effect payment of

that amount to the payee within 7 (seven) days of the date on which the adjustment

account is delivered or finally adjusted, as the case may be. Any amount so payable

shall be deemed to have borne interest at the publicly quoted overdraft rate from time to

time of Standard Bank of South Africa Limited from the Effective Date until the date of

payment.

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14 warranties

14.1 The Seller warrants to the Purchaser that as at the signing date and as at the effective

date:

14.1.1 the property is not subject to any options or rights of pre-emption;

14.1.2 the property is not subject to any servitude or other real rights not reflected in the title

deed thereof as at the signing date;

14.1.3 all information provided by the Seller in respect of the property to the Purchaser is true

and correct in all material respects;

14.1.4 the property is not the subject of any expropriation or rezoning proceedings whatsoever,

nor is the Seller aware of any steps which may give rise to any such proceedings;

14.1.5 the property is zoned appropriately for the present use thereof and all improvements to

the property have been erected in full compliance with the provisions of the relevant

Town Planning Scheme;

14.1.6 the improvements in, on and to the property:

14.1.6.1 comply in all material respects with the requirements of the local or any other relevant

authorities and no changes or alterations requiring the approval of the relevant

authorities have been effected to the property without such approval being first had and

obtained in writing nor is the Seller under any obligation to any such authority to make

any alteration, addition or repair to the property;

14.1.6.2 do not encroach any other property;

14.1.6.3 comply with all relevant legislation;

14.1.6.4 have been constructed in accordance with duly approved plans;

14.1.7 the Property will have no employees whatsoever and there are no outstanding liabilities

arising out of employment issues due to any previous employee of the Property;

14.1.8 any employees of any managing or other agent of the Seller are employed by such

managing or other agent as principal and not as agent for the Seller;

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14.1.9 the Seller has not granted any real right in respect of the property other than of which

the Purchaser is aware;

14.1.10 the Property is not the subject of any legal proceedings and, in particular, any

attachment, foreclosure or sale in execution proceeding;

14.1.11 the Property is not subject to any claim under any of the following legislation:

14.1.11.1 the Restitution of Land Rights Act;

14.1.11.2 the Land Reform (Labour Tenants) Act;

14.1.11.3 the Extension of Security of Land Tenure Act;

14.1.11.4 the Interim Protection of Informal Land Rights Act;

14.1.11.5 the Upgrading of Land Tenure Rights Act;

14.1.11.6 the National Monuments Act;

14.1.12 all information, whether documentary or oral, disclosed to the Purchaser in terms of the

due diligence investigation is true and correct.

14.2 The Seller warrants that its signatory to this Agreement has the necessary authority to

so bind it to this agreement.

14.3 Without prejudice to any rights of the Purchaser in terms of this agreement, the Seller

indemnifies the Purchaser against any loss, liability, damage or expense which the

Purchaser may sustain as a result of a breach of any warranty contained in this

agreement.

14.4 It is agreed that:

14.4.1 insofar as any of the warranties is promissory or relates to a future event, it shall be

deemed to be given as at the due date for the fulfilment of the promise or the happening

of the event, as the case may be;

14.4.2 each warranty is a separate warranty and is not restricted by reference to or inference

from any other warranty.

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14.5 The Seller further warrants to the Purchaser that if, between the signing date and the

Effective Date, there is any material adverse change to the property, it shall advise the

Purchaser thereof in writing. In such event the Purchaser shall be entitled to terminate

this agreement.

15 notice of sale

15.1 The Seller confirms hereby that it is an Investment Company and not a Trader as

contemplated in Section 34 of the Insolvency Act, 1936, as amended (“the Insolvency

Act”) and the parties hereto agree that notice of this transaction will not be required to be

published as contemplated in Section 34 of the Insolvency Act.

15.2 The Seller indemnifies the Purchaser against any loss or damage which the Purchaser

may suffer as a result of notice of this transaction not being published in terms of the

Insolvency Act.

15.3 The Purchaser shall have no duty to resist any proceedings to attach or to take

possession of any of the sale assets by any persons against whom this transaction is

void in terms of the Insolvency Act as a consequence of notice of this transaction not

being published as aforesaid; provided that the Purchaser shall be obliged to give written

notice to the Seller as soon as it becomes aware of any such proceedings.

15.4 If the Purchaser gives notice to the Seller in terms of clause 15.3, and the Seller fails

within 30 (thirty) days of receipt by it of such notice to procure that the Property

concerned are released from attachment or are returned to the Purchaser, as the case

may be, then without prejudice to such other rights as the Purchaser may have against

the Seller, the Purchaser shall be entitled by written notice to the Seller to cancel this

Agreement. In that event this Agreement will be deemed to have been cancelled as a

consequence of a material breach thereof by the Seller.

16 breach

In the event of either Party failing to comply with the conditions of this Agreement

promptly and on due date and remaining in default for a period of 14 (fourteen) days after

receipt by it of a written notice calling upon it to remedy its breach, the Party suffering

under the breach shall have the right or option either:

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16.1 to demand specific performance of this agreement and to take such action as may be

necessary in order to implement and fulfil its rights in terms hereof and to recover any

damage which it may suffer as a result of the defaulting Party’s breach of contract;

16.2 forthwith to cancel this agreement and claim such damages as the Party suffering the

default may have suffered as a result of the other Party’s breach of contract;

16.3 the Parties hereto acknowledge and agree that the Conveyancer will be entitled to

charge wasted costs in the event of cancellation of breach of the agreement by either

party at the rate as prescribed by the Legal Practice Council. The Parties irrevocably

agree that the wasted costs may be paid from any deposit, and hereby indemnifies the

Conveyancer against any claims for damages or otherwise, that may be instituted by any

party for reason of deducting such wasted costs in accordance with this clause.

17 fit out agreement, programme and penalties

17.1 The Seller will provide a fit out over a period of 6 months.

17.2 The Seller has engaged its own project management and professional team and

contractors to complete the works.

17.3 The Seller has also engaged a moving company to provide the move management.

17.4 The Seller has provided a Fit-out Agreement providing the contractual

requirements to carry out the Scope of Works as defined in Volume 3 which is as

contained in Annexure B and pricing as per the Annexure C1. Annexure D, J, Q, R and

S determine the Draft Space Planning Layouts, Fit-out Agreement, Response to the

Scope of Works, Project Programme and Move Management as provided by the Seller

and are attached to this agreement. The Fit-out Price for the above as contained in the

Payment Milestone Schedule Annexure C2, will be paid by the Purchaser, monthly upon

certification by the Certifier/s within 30 days after approval of the invoice.

17.5 Should the refurbishment, fit out and occupation of the building by Electoral

Commission not have happened within this timeframe the Seller has provided, the Seller

will be liable for a penalty equal to the rental being paid by the Electoral Commission for

its current National Office until such time as the fit out is completed.

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18 notices

18.1 The parties hereby respectively choose domicilium citandi et executandi at their

respective physical addresses as set out below, at which addresses all notices,

correspondence and legal processes in relation to this agreement or any action arising

there from may be effectually delivered or served:

18.1.1 Purchaser

18.1.1.1 physical street address:

Electoral House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157n

facsimile number:

18.1.1.2 telephone number: 012 622 5700

18.1.2 Seller

As per Annexure “A”

18.2 Any notice given by one of the parties to the other (“the addressee”) which:

18.2.1 is delivered by hand, shall be presumed to have been received by the addressee, unless

the contrary is proved, at the time of delivery or at the time of despatch by hand delivery

as the case may be;

18.2.2 is transmitted by electronic mail to the addressee during the normal business hours of

the addressee at its specified electronic mail address shall be rebuttably presumed to

have been received by the addressee on the date of transmission as reflected on the

sender’s electronic mail records;

18.2.3 is sent by courier services to the addressee at its specified address shall be rebuttably

presumed to have been received by the addressee on the 7th (seventh) day after the

date of posting

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18.3 Either party shall be entitled on written notice served by registered post to the other, to

change its address as set out above, provided that such address is a physical street

address.

19 indulgences

19.1 No indulgence which either party (“the grantor”) may grant to the other (“the grantee”)

shall constitute a waiver of any of the rights of the grantor, who shall not thereby be

precluded from exercising any rights against the grantee which may have arisen in the

past or which may arise in the future.

19.2 Any indulgence must be reduced to writing.

20 variation and cancellation

20.1 It is recorded that there exists no collateral and/or other agreements with regard to the

matters dealt with herein, and that this is the sole agreement entered into by and between

the parties.

20.2 No agreement, implicitly or by conduct or otherwise, between the Purchaser and the

Seller to:

20.2.1 cancel, alter, add to or delete from this Agreement;

20.2.2 waive any right to enforce any term of this Agreement, shall be binding upon the Parties

to this Agreement or be of any force or effect unless reduced to writing and signed by all

the parties hereto or on their behalf by their respective duly authorised agents.

21.1 In the event of any dispute between the Parties arising from this Agreement, the Party

wishing to declare the dispute shall deliver to the other Party a written notice, which sets

out:

(a) a brief description of the nature of the Dispute, including the amount involved, if any,

and the date on which the Dispute arose; and

(b) the relief sought

21.1.1 The dispute shall be resolved within fourteen (14) days as determined by the nature of

the dispute. The Parties shall attempt to settle such dispute by negotiation conducted in

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good faith among those representatives of each Party with the appropriate decision-

making authority or expertise.

21.1.2 If such individuals are unable to reach agreement, the Dispute shall be referred to

arbitration by a single arbitrator to be nominated by the Registrar of the Arbitration

Foundation of Southern Africa (AFSA).

21.1.3 In all respects the arbitration shall be conducted in accordance with the rules,

requirements and procedures determined by AFSA.

21.1.4 The Parties record that a non-refundable administration fee is payable on demand by

AFSA, which fee shall be paid equally by the Parties.

21.1.5 Any award, including an award for costs, made by the arbitrator shall be final and binding

upon the Parties and shall be carried into effect by them and made an order of any

competent court.

21.1.6 The procedures in this Clause shall not prevent either Party from obtaining appropriate

relief on an urgent basis from a competent court pending the decision of the arbitrator.

22 entire agreement

The Parties hereby acknowledge that this Agreement records the entire agreement

between them and that there are no conditions, express or implied or warranties, save

and except those herein contained, binding on the Parties, unless set out in a written

document signed by both Parties.

23 jurisdiction

The Parties hereby consent to the jurisdiction of the Magistrates’ Court for any action

instituted by any party to this Agreement, arising from this agreement, but

notwithstanding such consent, either Party may at its option, proceed in the High Court.

24 cession and delegation

The Purchaser shall, at all times, be entitled to cede its rights and delegate its obligations

in terms of this Agreement to any third party, provided that it shall have first procured the

approval of the Seller, which approval shall not unreasonably be withheld or delayed.

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24 signatures in counterparts

This agreement may be signed in separate counterparts in whichever electronic form,

each of which shall be deemed to be an original and all of which, taken together, shall

constitute one and the same document and be regarded as an original.

Signed by the Seller at on 202_

Witness 1: ______________________ _________________________________

Witness 2: ______________________ The Seller herein represented by

Witness 3: ______________________ ___________________ being duly

authorised hereto.

Signed by the Purchaser at on 202_

Witness 1: ______________________ _________________________________

Witness 2: ______________________ The Electoral Commission herein

Witness 3: ______________________ represented by ___________________

being duly authorised hereto.

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Annexure “a”

Description of the property and authorised persons

Description of property

Description of the details and documents

Property

Attach annexures

A: 1 to a: ......6 With

Relevant

Documentation

Erf no/s

Property size

Building size m2

NO of parking bays

Town planning and

Zoning rights

6 Items to be included to be listed, included and completed by the Seller

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Rates and utility

Charges (last

Three months)

Building condition

Maintenance plan

(If applicable)7

Seller’s domicilium

Physical address:

Postal address:

Facsimile number:

Telephone number:

Email address

Authorised Person Details

7 Add any items where the Seller will upgrade as per the requirements of the Tender

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Annexure b

Volume 2 technical output specifications

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Annexure “c1”

Annexure c1. Purchase price8

Note: The purchase price is only to be submitted as per the Annexure Y proforma in the

separate sealed financial proposal and no price is to be included here at bid submission

8 To be included from Financial Proposal (Not to be included here at bid submission stage

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Annexure “c2”

Payment schedule linked to project fit out deliverables and milestones9

Note: The payment schedule is only to be submitted as per the Annexure Y proforma in the

separate sealed financial proposal and no payment schedule is to be included here at bid

NO. clause heading . The parties ............................................................................................................... 5

2. Introduction ............................................................................................................ 5

3. Interpretation ........................................................................................................ 5

4. Definitions ................................................................................................................ 6

5. Suspensive conditions ......................................................................................... 9

6. Sale ........................................................................................................................... 10

7. Purchase price and payment .......................................................................... 11

8. Place of payment ................................................................................................. 12

9. Risk ............................................................................................................................ 12

10 liabilities................................................................................................................. 12

11 costs......................................................................................................................... 13

12 transfer.................................................................................................................. 13

13 adjustment account .......................................................................................... 14

14 warranties ............................................................................................................. 16

15 notice of sale ....................................................................................................... 18

16 breach ...................................................................................................................... 18

17 fit out agreement, programme and penalties ........................................ 19

18 notices ..................................................................................................................... 20

19 indulgences ........................................................................................................... 21

20 variation and cancellation ............................................................................ 21

22 entire agreement ................................................................................................ 22

23 jurisdiction ............................................................................................................ 22

24 cession and delegation .................................................................................... 22

Annexure “a”................................................................................................................... .....24

Description of the property and authorised persons..............................24

5.1. The sale of the Property shall be subject to the fulfilment of the following suspensive

conditions within 30 (thirty) days of the Signing Date:

5.1.1. the conclusion by the Purchaser to its reasonable satisfaction of a due diligence

investigation into Property, the scope of which investigation shall otherwise be in the sole

discretion of the Purchaser;

5.1.2. the Seller to provide the Purchaser the final approved space planning layouts as agreed

to be attached to the Fit-Out agreement as “Annexure B”;

5.1.3. the Seller is also to provide the Purchaser with a Performance Guarantee to the value of

10% of the fit-out costs to cover the undertaking as per 5.1.2 above;

5.1.4. where applicable, the Shareholders of the Seller’s Company passing a resolution in

terms of Section 112/115 of the Companies Act 71/2008 (as amended), agreeing to the

terms and conditions of this agreement, ratifying and authorising the sale contemplated

herein;

5.1.5. where applicable, the Purchaser’s (through the Accounting Officer) approval

documentation (resolution) agreeing to the terms and conditions of this agreement,

ratifying and authorising the purchase contemplated herein; and

9.1. As from the Effective Date, all the risks and benefits of ownership of the Property, shall

pass to the Purchaser.

9.3 On the Effective Date the Purchaser shall automatically and irrevocably be deemed to

have obtained:

9.3.1 cession, assignment and transfer of the Seller’s rights and claims in relation to or in

connection with the Property against any local and/or other competent authority or party;

9.3.2 the Seller shall deliver to the Purchaser:

9.3.2.1 all keys and other movable property relating to the Property in the possession or under

the control of the Seller;

10 liabilities

10.1 The Seller shall procure that the Effective Date liabilities, which are not expressly taken

over by the Purchaser, are discharged by the Seller in full, timeously, and without any

recourse to the Purchaser.

10.2 Accordingly, without any prejudice to any of the rights of the Purchaser arising from any

of the provisions of this agreement, the Seller hereby indemnifies the Purchaser against

all loss, liability, damage or expense arising from the Effective Date liabilities not

assumed by the Purchaser and/or from any failure to discharge any of them timeously

or at all.

13.3.1.1.1 any municipal charges, including assessment rates and/or other taxes, levies, charges

or imposts of any local, regional, provincial, national or other competent authority, and

charges in respect of sewerage and sanitation, effluent disposal and refuse removal;

13.3.1.1.2 charges for electricity, gas (where applicable) and water;

13.3.1.1.3 interest.

13.3.2 any credits due to the Purchaser.

13.4 If either Party is not satisfied with the reasonableness of any amount, or the basis of or

accuracy of the calculation of the adjustment account or the figures used in its

calculation, the Parties shall endeavour to resolve such dispute in line with Clause 21

(Dispute Resolution) of this Agreement.

13.5 If in terms of the adjustment account any amount is payable by any Party (hereinafter

referred to as “the paying party”) to another Party (hereinafter referred to as “the payee”),

the paying party shall, subject to the provisions of clause 13.4 above, effect payment of

that amount to the payee within 7 (seven) days of the date on which the adjustment

account is delivered or finally adjusted, as the case may be. Any amount so payable

shall be deemed to have borne interest at the publicly quoted overdraft rate from time to

time of Standard Bank of South Africa Limited from the Effective Date until the date of

payment.

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14.1.9 the Seller has not granted any real right in respect of the property other than of which

the Purchaser is aware;

14.1.10 the Property is not the subject of any legal proceedings and, in particular, any

attachment, foreclosure or sale in execution proceeding;

14.1.11 the Property is not subject to any claim under any of the following legislation:

14.1.11.1 the Restitution of Land Rights Act;

14.1.11.2 the Land Reform (Labour Tenants) Act;

14.1.11.3 the Extension of Security of Land Tenure Act;

14.1.11.4 the Interim Protection of Informal Land Rights Act;

14.1.11.5 the Upgrading of Land Tenure Rights Act;

14.1.11.6 the National Monuments Act;

14.1.12 all information, whether documentary or oral, disclosed to the Purchaser in terms of the

due diligence investigation is true and correct.

14.2 The Seller warrants that its signatory to this Agreement has the necessary authority to

so bind it to this agreement.

14.3 Without prejudice to any rights of the Purchaser in terms of this agreement, the Seller

indemnifies the Purchaser against any loss, liability, damage or expense which the

agreement.

14.4 It is agreed that:

14.4.1 insofar as any of the warranties is promissory or relates to a future event, it shall be

deemed to be given as at the due date for the fulfilment of the promise or the happening

of the event, as the case may be;

14.4.2 each warranty is a separate warranty and is not restricted by reference to or inference

from any other warranty.

consequence of a material breach thereof by the Seller.

promptly and on due date and remaining in default for a period of 14 (fourteen) days after

receipt by it of a written notice calling upon it to remedy its breach, the Party suffering

under the breach shall have the right or option either:

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16.1 to demand specific performance of this agreement and to take such action as may be

necessary in order to implement and fulfil its rights in terms hereof and to recover any

damage which it may suffer as a result of the defaulting Party’s breach of contract;

16.2 forthwith to cancel this agreement and claim such damages as the Party suffering the

default may have suffered as a result of the other Party’s breach of contract;

16.3 the Parties hereto acknowledge and agree that the Conveyancer will be entitled to

charge wasted costs in the event of cancellation of breach of the agreement by either

party at the rate as prescribed by the Legal Practice Council. The Parties irrevocably

agree that the wasted costs may be paid from any deposit, and hereby indemnifies the

20.2.1 cancel, alter, add to or delete from this Agreement;

20.2.2 waive any right to enforce any term of this Agreement, shall be binding upon the Parties

to this Agreement or be of any force or effect unless reduced to writing and signed by all

the parties hereto or on their behalf by their respective duly authorised agents.

21 dispute resolution

21.1 In the event of any dispute between the Parties arising from this Agreement, the Party

wishing to declare the dispute shall deliver to the other Party a written notice, which sets

out:

(a) a brief description of the nature of the Dispute, including the amount involved, if any,

and the date on which the Dispute arose; and

(b) the relief sought

21.1.1 The dispute shall be resolved within fourteen (14) days as determined by the nature of

the dispute. The Parties shall attempt to settle such dispute by negotiation conducted in

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good faith among those representatives of each Party with the appropriate decision-

making authority or expertise.

21.1.2 If such individuals are unable to reach agreement, the Dispute shall be referred to

arbitration by a single arbitrator to be nominated by the Registrar of the Arbitration

Foundation of Southern Africa (AFSA).

21.1.3 In all respects the arbitration shall be conducted in accordance with the rules,

requirements and procedures determined by AFSA.

21.1.4 The Parties record that a non-refundable administration fee is payable on demand by

The tender is for suitable national office accommodation. No further scope details are provided in the document.

Closing date: 10 December 2026 at 11:00. Compulsory tender briefing: 29 September 2026 at 11:00. No other dates are stated in the provided document.

Compulsory tender briefing: 29 September 2026 at 11:00. Attendance is compulsory.

Tenders must be submitted in the prescribed manner, with all applicable pages of the tender document duly signed and returned. Failure to sign and return all applicable pages will invalidate the tender. No late tenders will be accepted. The closing date is 10 December 2026 at 11:00. The submission address is not stated in the provided document.

Bidders must comply with the requirement to sign and return all applicable pages of the tender document; non-compliance invalidates the tender. No other eligibility criteria are stated in the provided document.

The tender is for suitable national office accommodation. The specific requirements (e.g., size, location, amenities) are not stated in the provided document.

Bidders must sign and return all applicable pages of the tender document. No other compliance requirements are stated in the provided document.

Project background: The Electoral Commission seeks to purchase suitable national office accommodation within an 8 km radius of Centurion Central. The project includes purchase of an existing building, refurbishment and fit out, and relocation. The Commission currently leases at Riverside Office Park and aims to stabilise its physical location. The building must be at least 10,115 m² (excluding parking) with a 15% tolerance, Grade P or A with 4-star green upgrades, and accommodate approximately 295 people. Parking for 365 bays required. Scope includes purchase, fit out design and construction, project management, relocation, and coordination with ICT contractor.

{"closingDate":"8 December 2026","closingTime":"11h00","briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}

Compulsory briefing session on 23 September 2026 at 11h00 at Electoral Commission National Office, Election House, 1303 Heuwel Avenue, Riverside Office Park, Centurion, 0157. Attendance serves as registration to participate.

Checklist of returnable schedules and documents: Annexures A to AA listing required documents (proof of ownership, marked-up Offer to Purchase, rates and taxes, levy statement, declarations of liens/litigation, resolution to sign bid, building details, space planning layouts, zoning, accessibility, safety and security, urban environment, building condition, scope of works, project programme, move programme, initial payment schedule, security agreements, declarations of material information, existing occupants/tenants, certificates of compliance, pro forma financial proposal, technical proposal guidelines, project references).

Bidders must attend the compulsory briefing session on 23 September 2026. They must submit a complete proposal with all required annexures (A–AA) as per the checklist. The bidder must be the legal owner of the property (proof of ownership required). The property must meet the location, size, grading, and parking requirements. Bidders must sign the Offer to Purchase Agreement (Volume 2) with any commercial mark-ups in track changes. A resolution authorising the signatory is required. Bidders must submit a declaration of no collusive tendering and comply with the Competition Act. The bidder must provide a performance guarantee of 10% of fit-out works. Bids must remain valid for 300 days.

10.1 The Electoral Commission is an independent constitutional body established

under Section 3 of Electoral Commission Act to manage free and fair elections

of legislative bodies.

10.2 The Electoral Commissions’ national office is located in the City of Tshwane

Metropolitan Municipality (CTMM). The Electoral Commission is currently

located at, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, refer

to Figure 10-1.

Figure 10-1: Electoral Commission current national office location

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10.3 The Electoral Commission is seeking to discontinue the leasing of office

accommodation for its national office and has resolved to embark on an outright

purchase of a suitable property for the Electoral Commission national office as

per the Definition of the Preferred Location Definition 1.22 of this Tender.

10.4 The Electoral Commission national office currently operates on a lease

agreement with the Property Owner. This situation is far from ideal based on the

mandate and the statutory functions of the Electoral Commission. After almost

28 years of the Electoral Commission being operational this national office

accommodation situation requires that the Electoral Commission stabilises its

physical national office location and is strategically located, for accessibility to all

Stakeholders in a high-performance environment and reduces the exposure to

vulnerabilities of the Electoral Commission, its staff and stakeholders.

10.5 In order to deliver on the mandate of the Electoral Commission and to optimize

services to stakeholders, and as part of value for government it is critical that the

Electoral Commission office accommodation infrastructure is adequate and

efficient.

10.6 The Electoral Commission has therefore resolved to acquire new office

accommodation for the Electoral Commission national office through the

purchase of an existing building within the agreed timelines. The Electoral

Commission has prepared the needs for the national office specifications as set

out in this Tender Specification.

10.7 The Electoral Commission engaged GTAC and technical resources in respect of

the Project, to advise the Electoral Commission on the procurement process and

to conclude the Offer to Purchase Agreement, the property transfer through the

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Deeds Office, envisage refurbishment and fit out, and move management

related to the Project.

10.8 Understanding User Needs

10.8.1 The feasibility study conducted by the Electoral Commission indicated the

Electoral Commission’s needs determination and space planning assessment

to ensure operational functionality at a national level. The Electoral Commission

requires property that should be at least 10 115 m2 excluding parking

requirements which are detailed in paragraph 10.8.9. The Electoral Commission

has determined a 15% tolerance range for the accommodation needs. The

Electoral Commission will only pay for a maximum of 11 633 m2 regardless of

the size of the building, for any facilities greater in size of the tolerance range.

Grade P or A building with upgrades to a 4-star green building will be

considered. The GLA will be measured in accordance with SAPOA Method for

Measuring Floor Areas (MOMFA) for Offices. The square meters indicate the

intended offices, workspace, support and special areas provided in the new

Electoral Commission national office specifications Volume technical

outputs documentation.

10.8.2 The office accommodation must cater for a combination of general open plan

environments (for staff workstations, filing cabinets and several high-density

filing cabinets) and enclosed offices for identified persons.

10.8.3 No warehouse or industrial type buildings will be accepted.

10.8.4 The Technical Output Specifications are highlighted in Volume 3.

10.8.5 The Electoral Commission national office should have the capacity to

accommodate approximately 295 people including contract workers and

temporary staff.

10.8.6 The accommodation schedule, general and room data sheets are included in

Volume 3: Section 3 C, E, F and G.

10.8.7 The new Electoral Commission national office will furthermore incorporate

design, construction and operational practices that will significantly reduce or

eliminate the negative impact of the development on the environment and

people. The building will have backup power and should be energy

efficient, resource efficient, and environmentally responsible.

10.8.8 The space calculations include the accommodation of the Electoral

Commission’s future growth, estimated at 10% over the next 10 years in Volume

3 Table 1.

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10.8.9 The property should make allowance for a minimum of three-hundred and sixty-

five (365) parking bays and must be broken down approximately as follow; one

hundred and fifty (150) safe basement parking bays, one hundred and forty-five

(145) undercover parking bays for staff (including pool vehicles) and seventy

(70) open or covered visitors parking bays and be in compliance with the CTMM

parking by laws.

10.9 Scope of the Services

The procuring of Electoral Commission office accommodation for national office

provides for the outright purchase of a quality office facility including the

following as described in Volume : Technical Output document:

10.9.1 Purchase of a quality office facility including the fit out as described in this

document.

10.9.2 The Bidder will provide project management services.

10.9.3 The Bidder will carry out the full fit out design and construction for the purpose

of the office environment.

10.9.4 The Bidder will also manage and carry out the office relocation service.

10.9.5 The Bidder will also be responsible for liaising and coordinating and integrating

the Project Programmes with the Electoral Commission approved ICT

contractor.

10.10 Project Objectives and Goals

10.10.1 The primary objective of issuing this Tender is for the Electoral Commission to

conclude an Offer To Purchase Agreement with a suitably qualified

Recommended Bidder with a responsive proposal.

10.10.2 The Project is planned to actively promote a range of Electoral Commission

objectives, which are outlined on the Electoral Commission’s website.

10.10.3 The Electoral Commission has identified Project goals which are imperative to

the development of the Project.

10.10.4 The Project goals are as follows:

10.10.4.1 procurement of a cost effective, consolidated and compliant

working environment within an optimal project structure; and

10.10.4.2 successful achievement of the Volume 3: Technical Output

Specifications developed for the Project.

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10.10.5 The successful Bidder will carry out the full fit out, space planning, project

management, relocation, preliminary and final design, and construction for the

purpose of a refurbished office environment.

11 legal framework of the project

11.1 It is the intention of the Electoral Commission upon receipt of proposals to

consider and evaluate the proposals from Bidders, and thereafter to appoint a

Recommended Bidder, having regard to the extent to which each proposal is

likely to achieve the Project objectives and goals, applying the qualification and

evaluation criteria stipulated in section 16 of this Tender.

11.2 Finalising the Offer to Purchase Agreement

11.2.1 Bidders may only make comments and mark up the Offer To Purchase

Agreement (Volume 2) on commercial issues. If Bidders have made any such

comments or mark- ups their response/s should be attached as Annexure B

(Comments and Mark-ups on Commercial Issues).

11.2.2 Mark-ups and Comments to the Offer To Purchase Agreement should be

marked up and presented in hard copy and electronically in MS Word format,

2003 version or later on the memory stick together with the full response as per

clause 8.1.3.

11.2.3 In the event that proposed changes are made in the Offer To Purchase, they

should be marked up with track changes. Sections in the Offer To Purchase that

have not been marked up with tracked changes will be considered to have been

accepted as issued and no further negotiations will be entered into if the Bidder

is selected as the Recommended Bidder.

11.2.4 Each mark-up is to be motivated by way of a consecutively numbered footnote

to the change.

11.2.5 Word processor changes should be in the following format:

11.2.5.1.1 deletion - strike through and tracked;

11.2.5.1.2 insertions - underlined, in bold and tracked; and

11.2.6 comments/reasons for changes - footnote, to be inserted immediately after the

proposed change, and inserted as an "Insertion" (i.e., underlined, in bold and

tracked).

11.2.7 Bidders are not allowed to re-number any provisions of the Offer to Purchase

Agreement.

12 preferred location and building type

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12.1 Means the description as per Definition 1.22.

12.1.1 A stand-alone building or a series of linked adjacent buildings or be able to be

transformed into a standalone campus in the case of an office park environment.

Further details are contained in Volume 3, Section 3.

12.1.2 The Preferred Location is:

12.1.2.1 Accessible to and from public transport arteries, Gautrain and Public

Transport.

12.1.2.2 Easy access to main highways such as N14, R21 and N1 and

appropriate access to main arterials.

12.1.2.3 In proximity to eating facilities, schools, banks, general medical

facilities.

12.1.2.4 Situated in the proximity of 10 km radius to a police station from the

Bidder’s proposed building location, for immediate reaction for

vulnerability during protests.

12.1.2.5 Able to provide alternative access and exit for ease of access control

during protests and picketing.

12.1.2.6 Able to have universal access for people with disabilities. The toilets,

ramps and parking facilities must be disability friendly.

12.1.2.7 Adequate with safe parking for both visitors and employees.

13 technical output specifications of the project

13.1 Volume 3 of the Tender document sets out the specific requirements for the

Electoral Commissions’ national office which includes the space, architectural,

structural requirements, space planning requirements and fit out requirements,

project management and relocation plan.

14 procurement process and project programme

14.1 Procurement Process

14.1.1 The Project procurement process philosophy is based, amongst other things,

on the following considerations:

14.1.1.1 an accelerated procurement strategy being adopted;

14.1.1.2 extensive Bidder interaction at an early stage being introduced;

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14.1.1.3 curtailed negotiation phase with prompt Commercial Close being

pursued by the Electoral Commission; and

14.1.1.4 Bidder commitment to the Commercial Close programme.

14.1.2 The Project procurement process consists of the following phases:

14.1.2.1 publication of the Tender;

14.1.2.2 submission of Bids;

14.1.2.3 evaluation of Bids;

14.1.2.4 Letter of Intent to Recommended Bidder;

14.1.2.5 negotiation, commercial close and Contract Award; and

14.1.2.6 Should the negotiation with the Recommended Bidder not be

successful, the Electoral Commission reserves the right to go to the

next qualifying Bidder as identified in Section 14.1.2.3 to negotiate.

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14.2 Meetings

14.2.1 Bidder meetings

14.2.1.1 In order to ensure that the submission date deadline is met and to

enable well thought through and thorough proposals, the

procurement process envisages on-going interactions with Bidders

that are structured in such a way so as to not prejudice the process

or compromise the competitive position of any Bidder, but that will

enable transparency and a competitive outcome that will benefit the

Electoral Commission.

14.2.1.2 Prospective Bidders are required to attend a compulsory briefing

session on the Project.

14.2.2 Further meetings

The Electoral Commission reserves the right to arrange any further meetings

with potential Bidders who have registered as detailed in Section 4, as it may

be required from time to time.

14.2.3 Briefing Notes

All information in written form provided on an ad hoc basis by the Electoral

Commission whether in response to a query or otherwise will be issued in the

form of a Briefing Note. Briefing Notes will be sequentially numbered. It will be

the responsibility of each Bidder to ensure that it refers to and takes account of

such Briefing Note(s) in any submission(s) to the Electoral Commission, or its

proposal. Briefing Notes will be provided electronically to all Bidders who

attended the compulsory briefing session.

14.3 Request to submit proposals

14.3.1 Prospective Bidders are required to provide a comprehensive response to the

information contained in Volumes 1 to 3 and communicated in the clarification

and Briefing notes.

14.3.2 Prospective Bidders should refer to the evaluation criteria as contained in

section 16 of Volume 1 but should provide an integrated response from the

requirements listed in Volume 3.

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14.4 Project Procurement Programme

14.4.1 The procurement of the National Office Accommodation, will be undertaken in

a single phase, being the Tender phase, which may be at the discretion of the

Electoral Commission.

14.4.2 The dates and milestones below are a guideline of the Project procurement

program and are subject to change at the discretion of the Electoral

Commission.

o. Milestones Date

1. Issue of Tender with an advert 9 September 2026

2. Compulsory briefing session 29 September 2026

3. Final date to submit queries 23 November 2026

4. Closing date of Tender 10 December 2026

5. Proposal evaluation, adjudication, due

diligence and Selection of Recommended 30 June 2027

Bidder

6. Negotiations conclusion 30 September 2027

7. Signing of the Offer to Purchase for the

30 October 2027

Building

15 mandatory response requirements

15.1 The Bid submissions must include requirements outlined herein, failure to

do so will result in the disqualification of your bid.

15.1.1 Building on offer is within the 8 km radius defined in the Preferred Location

(section 1.22).

15.1.2 The required property should be upwards of 10 115 m2, excluding parking. The

Electoral Commission has determined a 15% tolerance range for the

accommodation needs. The Electoral Commission will only pay for a maximum

of 11 633 m2 regardless of the size of the building, for any facilities greater than

the tolerance range. Grade P or A building with upgrades to a 4-star green

building will be considered. The GLA will be measured in accordance with the

SAPOA Method Of Measuring Floor Areas (MOMFA) for offices.

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Technical proposal guidelines: Bidders must refer to Annexure Z for preparation of technical proposal. Technical output specifications in Volume 3 cover space, architectural, structural, space planning, fit out, project management and relocation plan.

Project references: Bidders to submit previous project references as per Annexure AA.

purchase price etc.

8.3.2.3.3 The Purchase costs include the price for the

purchase of the Building as a “box” including all

costs that are to the Seller’s account, i.e., demolition

costs for existing fit out.

8.3.2.3.4 The Fit out costs include all requirements under the

Bidder’s responsibilities for space planning,

preliminary and final design of all professionals,

manufacture, including procurement and

subcontracting (if any), delivery, fit out construction,

testing, pre-commissioning and commissioning (as

applicable) of the Project and, where so required by

the Tender Document, the acquisition of all permits,

approvals and licenses, etc.; the operation,

maintenance and training services and such other

items and services as may be specified in the

Financial proposal requirements: Bid Proposal Price on a 'single responsibility' basis, broken down into purchase price, fit-out costs, relocation/move management, and other costs (conveyancer, transfer, maintenance upgrades). Fit-out costs to be detailed in a Payment Schedule with milestones. Prices preferably fixed in Rands; foreign currency requirements to be justified. Performance Guarantee of 10% of fit-out works required before contract signature.

Bid Bond: Performance Guarantee to the

value of 10% of the fit out works from a local South

African financial institution.

8.3.2.5.2 The Performance Guarantee specified above shall

be a demand guarantee in any of the following

forms at the Bidder’s option:

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Proof of ownership of Volume 1: Section

B-BBEE Details: ................................... 54

20 governing laws and rules .............................................................. 55

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1 glossary of terms

For purposes of this document, the following definitions are used and all

references to legislation are to legislation as amended from time to time:

1.1 “Advisor” means the advisors appointed by the Electoral

Commission (Electoral Commission), to provide

advisory services in relation to the Project.

1.2 “B-BBEE” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. );

together with the Broad-Based Black Economic

Empowerment Amendment Act, 2013 (Act No. ).

1.3 “Bid” means a written offer in a prescribed or stipulated

form in response to an invitation by an organ of State

for the provision of services, works, or goods through

price quotations and advertised competitive bidding

processes.

1.4 “Bidder” means a legal entity/joint venture/consortium who

having received the Tender intends to respond

thereto by submitting a proposal in writing.

1.5 “Black People” has the meaning defined in the Broad Based Black

Economic Empowerment Act .

1.6 “Commercial Close” means the date of signature of the Offer to Purchase

Agreement for the Project, and if signed on different

dates, the last of such dates, pending the property

being registered with the Deed Office.

1.7 “Consortium or Joint means an association of persons for the purpose of

Venture” combining their expertise, property, capital, efforts,

skill, and knowledge in an activity for the execution of

a contract.

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S

Annexure I. Building Details Volume 3: Section A

Annexure J. Space planning layouts Volume 3: Section C

Annexure K. Zoning and town planning Volume 3: Section B

for building being proposed

Annexure L. Accessibility Volume 1: Section 12

Annexure M. Safety and security Volume 3: Section EE5

Annexure N. Urban Environment Volume 3: Section B

Annexure O. Building Condition Volume 3 Section B

Volume 1: Section 10

1.9 “Commission” means the Electoral Commission established by

section 6 (1) of the Electoral Commission Act , i.e., the Commissioners.

1.10 “CTMM” Means the City of Tshwane Metropolitan Municipality.

1.11 “Electoral Commission” means an independent constitutional body

established under section 3 of Electoral Commission

7.1.4 Any additional information, responses to queries and/or changes to the Tender

will be communicated to Bidders in the form of Briefing Notes. Bidders are

advised to ensure that they have received all issued Briefing Notes. All

questions, clarifications and briefing notes will be published on our website and

made available to all Bidders who attended the compulsory briefing session, to

ensure a fair, transparent and competitive bidding process.

7.1.5 Bidders may ask for clarification on this Tender invitation up to 14 (fourteen)

business days before the closing date specified for this Tender.

7.1.6 Any additional information, responses to questions and clarification to Bidders

will be communicated through briefing notes. The briefing notes will be issued

on a weekly basis, save when there is no additional information, questions or

clarifications, in such instances, there will be no briefing notes issued.

10 project background

10.1 The Electoral Commission is an independent constitutional body established

under Section 3 of Electoral Commission Act to manage free and fair elections

of legislative bodies.

10.2 The Electoral Commissions’ national office is located in the City of Tshwane

Metropolitan Municipality (CTMM). The Electoral Commission is currently

located at, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, refer

to Figure 10-1.

Figure 10-1: Electoral Commission current national office location

outputs documentation.

10.8.2 The office accommodation must cater for a combination of general open plan

environments (for staff workstations, filing cabinets and several high-density

filing cabinets) and enclosed offices for identified persons.

10.8.3 No warehouse or industrial type buildings will be accepted.

10.8.4 The Technical Output Specifications are highlighted in Volume 3.

10.8.5 The Electoral Commission national office should have the capacity to

accommodate approximately 295 people including contract workers and

temporary staff.

10.8.6 The accommodation schedule, general and room data sheets are included in

Volume 3: Section 3 C, E, F and G.

10.8.7 The new Electoral Commission national office will furthermore incorporate

design, construction and operational practices that will significantly reduce or

eliminate the negative impact of the development on the environment and

people. The building will have backup power and should be energy

efficient, resource efficient, and environmentally responsible.

10.8.8 The space calculations include the accommodation of the Electoral

Commission’s future growth, estimated at 10% over the next 10 years in Volume

3 Table 1.

10.10.5 The successful Bidder will carry out the full fit out, space planning, project

management, relocation, preliminary and final design, and construction for the

purpose of a refurbished office environment.

two separate sealed envelopes or boxes. One envelope/box shall contain only

information relating to the Technical Proposal and the other, only information

relating to the Financial Proposal.

3 bidders’ due diligence

3.1 Bidders must perform an appropriate due diligence on all technical, legal,

financial, environmental, town planning, and other matters relevant to the

Annexure A. Proof of ownership of Volume 1: Section

building 15.1.3

Annexure B. Marked up Offer to Volume 1: Section 11.2

Purchase and Volume 2

Annexure C. Rates and Taxes Volume 1: Section

(Statements not older than 16.10.1 and Volume 2

3 months from date of

issue of the Tender)

Annexure D. Levy Statement (not older Volume 1: Section

than 3 months from date of 16.10.1 and Volume 2

issue of the Tender) if

property in an office block

Annexure E. Declaration of any liens Volume 1: Section

against the property 16.10.1 and Volume 2

Annexure F. A schedule of Volume 1: Section

legal/litigation disputes 16.10.1 and Volume 2

involving the property

(pending) at the date of bid

submission or letter

declaring that there are no

disputes

Annexure U. Security agreement or Volume 1: Section

guarantees involving the 8.2.2.5

property

16 qualification and evaluation ........................................................ 31

17 confidential information ................................................................ 52

18 intellectual property...................................................................... 54

19 indemnity ................................................................................................. 54

20 governing laws and rules .............................................................. 55

liability or responsibility for the adequacy, accuracy or completeness of any of

the information or opinions stated in this Tender or other related documents.

2.9 No representation or warranty, express or implied, is or will be given by the

with respect to the information or opinions contained in this Tender or other

related documents. Any liability in respect of such representations or warranties,

howsoever arising is hereby expressly disclaimed.

2.10 The Electoral Commission reserves the right to amend, modify or withdraw this

any time and from time to time, without prior notice and without liability to

compensate or reimburse any Bidder.

2.11 If any Bidder, its employees, advisors or agents make or offer to make any gift

to any public official or employee of the Electoral Commission, Consultant or

6.8 Cost of Submitting Proposals

6.8.1 Each Bidder, its relevant entities or any other person shall bear all costs

associated with the preparation and submission of its proposal(s), including all

its own costs incurred on any of the stages in the procurement process.

6.8.2 Should the process be terminated at any stage as a result of it being determined

through an investigative process that any Bidders are tainted by the corrupt

activities of one or more of the Bidders and/or Member(s) whether in breach of

the provisions of this Tender or other applicable legal requirements, then the

Member(s) whose conduct has tainted the process any other damages or costs

to the Electoral Commission flowing from such termination.

8.3.2.5.2 The Performance Guarantee specified above shall

be a demand guarantee in any of the following

forms at the Bidder’s option:

(a) an unconditional guarantee issued by a bank or

a non-bank financial institution (such as

insurance, bonding or surety company);

(b) an irrevocable letter of credit;

(c) cash put into a trust account with an

independent institution; or

(d) another security as agreed between the parties

from a reputable source in South Africa.

submitted in a format approved by the Purchaser

prior to the Contract Award. The form must include

the complete name of the Bidder. The bank

guarantee shall be valid for twenty-eight days (28)

beyond the original date of expiry of the fit out

period. The Performance Guarantee of the Bidder

shall be returned as promptly as possible once the

successful move has taken place.

related to the Project.

10.8 Understanding User Needs

10.8.1 The feasibility study conducted by the Electoral Commission indicated the

Electoral Commission’s needs determination and space planning assessment

to ensure operational functionality at a national level. The Electoral Commission

requires property that should be at least 10 115 m2 excluding parking

requirements which are detailed in paragraph 10.8.9. The Electoral Commission

has determined a 15% tolerance range for the accommodation needs. The

Electoral Commission will only pay for a maximum of 11 633 m2 regardless of

the size of the building, for any facilities greater in size of the tolerance range.

Grade P or A building with upgrades to a 4-star green building will be

considered. The GLA will be measured in accordance with SAPOA Method for

Measuring Floor Areas (MOMFA) for Offices. The square meters indicate the

intended offices, workspace, support and special areas provided in the new

Important notices: Electoral Commission not obliged to accept any response; no liability for information accuracy; reserves right to amend or withdraw tender; disqualification for gifts to officials or collusive tendering; separate bids required for each building; proposals must be submitted in two separate sealed envelopes (technical and financial).

Mandatory response requirements: Building must be within the 8 km radius of the preferred location; property must be upwards of 10,115 m² excluding parking, with a 15% tolerance; Grade P or A building with 4-star green upgrades; GLA measured per SAPOA MOMFA. Bidders must attend compulsory briefing session and submit separate technical and financial proposals.

16 qualification and evaluation ........................................................ 31

to ensure operational functionality at a national level. The Electoral Commission

1.25 “PPPFA” means the Preferential Procurement Policy

1.27 “Recommended Bidder” means the Bidder who following evaluation of its

2.5 Bidders are therefore, at any stage of the Project, permitted to request any

(70) open or covered visitors parking bays and be in compliance with the CTMM

provides for the outright purchase of a quality office facility including the

10.9.1 Purchase of a quality office facility including the fit out as described in this

evaluation criteria stipulated in section 16 of this Tender.