Design, supply, install, commission and maintain a 2000 kwp solar pv plant at king shaka international airport

The project is the maintenance of the solar plant at King Shaka International Airport for a period of five years. The contract is an NEC3 Term Service Contract (TSC).

No briefing sessions, site visits, or clarification deadlines are stated in the document. The closing date is given in the tender record.

Employer: Airports Company South Africa SOC Limited, King Shaka International Airport, King Shaka Drive, La Mercy, 4405.

Service Manager: to be confirmed (TBC).

No specific contact person, email, or phone number is provided in the extracted text.

Returnable documents:

• Signed Form of Offer and Acceptance, with the offered total price stated in words and figures. Where the total and the Activity Schedule conflict, the Activity Schedule prevails.
• Completed Contract Data Part Two, including key personnel details and CVs appended to the tender schedule.
• Signed Occupational Health and Safety Agreement under Section 37(2) of the OHS Act.
• Schedule of Deviations, if any.

Post-award obligations:

• Within two weeks of receiving the completed agreement, contact the Service Manager (to be confirmed) to arrange delivery of bonds, guarantees, proof of insurance and other required documentation. Failure to do so constitutes repudiation of the agreement.
• The agreement takes effect when the tenderer receives a fully completed original copy; the tenderer has five working days to notify the employer in writing of any reason it cannot accept the contents.
• The offer remains valid until accepted by the employer within the period of validity stated in the tender data.

The document does not state a scoring formula or preference point split. Evaluation appears to rest on compliance with the returnable documents, legal and insurance requirements, and the ability to deliver the five-year maintenance service as set out in the Service Information (Part C3) and Site Information (Part C4). Bidders must be able to commit to the full five-year term and to the contractual conditions, including liability limitations and dispute resolution provisions.

Scope: maintenance of the solar plant at King Shaka International Airport for five years, under an NEC3 Term Service Contract.

Maintenance activities and frequencies (as per the Activity Schedule):

• Module inspection and cleaning every 2 months.
• Module connection integrity check every 2 months.
• Junction/string combiner box inspection every 3 months.
• Hot spot/infrared scanning annually.
• Inverter servicing as per OEM requirements.
• Structural integrity check every 3 months.
• Balance of plant maintenance monthly.
• MV switchgear and transformer maintenance annually.
• Earthing integrity check every 3 months.
• LV cabling integrity check annually.
• Meteorological stations and monitoring systems maintenance annually.
• I-V curve measurement twice a year.
• OEM monitoring software licence annually.
• Training of ACSA personnel every 3 months.
• Vegetation management twice a year.
• Reporting monthly.

Method statement: the contractor must provide a method statement for planned maintenance work as part of the Risk Register (Annex B), aligned with IEC standards and OEM recommendations.

Key personnel: CVs must be provided for key people, covering name, job, responsibility, qualifications and experience; no specific minimum requirements are stated.

The contractor must provide a method statement for planned maintenance work as part of the Risk Register (Annex B). The methodology should align with IEC standards and OEM recommendations for solar plant maintenance.

The contractor must provide CVs for key people as part of the tender schedule. The document specifies fields for name, job, responsibility, qualifications and experience for multiple key personnel positions, but no specific minimum requirements are listed.

The pricing schedule is based on an Activity Schedule (Part 1) and rates for additional work (Part 2).

Part 1: 17 maintenance activities with stated frequencies and quantities per year (e.g., module inspection every 2 months, inverter servicing as per OEM). Bidders enter amounts per frequency and total per year, VAT-exclusive.

Part 2: labour rates for Labourers, Semi-skilled, Artisans, Technician, Engineer and Site Manager, for normal hours, after hours and Sundays, excluding VAT.

Mark-up on third-party procured items/services: 10% for R0–R2,000; 8% for R2,001–R10,000; 6% for R10,001–R50,000; 5% above R50,000.

Travelling time is not paid separately; parking card fees apply. Payment is only for completed activities. Call-outs are not chargeable during scheduled maintenance. Spare part costs for major maintenance are included.

Pricing basis: NEC3 Option A — priced contract with a price list and reimbursable items. Pricing must be VAT-exclusive and cover all risks, liabilities, obligations, profit, expenses, costs, allowances and incidentals.

Activity Schedule (Part 1): 17 maintenance activities with stated frequencies and quantities per year; bidders enter amounts per frequency and total per year (VAT-exclusive).

Rates for additional work (Part 2): labour rates for Labourers, Semi-skilled, Artisans, Technician, Engineer and Site Manager, for normal hours, after hours and Sundays, excluding VAT. Travelling time is not paid separately; parking card fees apply.

Mark-up on third-party procured items/services: 10% for R0–R2,000; 8% for R2,001–R10,000; 6% for R10,001–R50,000; 5% above R50,000.

Payment: assessed on the 25th of each month, paid within 30 days of invoice receipt, in ZAR. Interest at the prime lending rate of the employer's bank. Payment is made only for completed activities. Call-outs are not chargeable during scheduled maintenance. Spare part costs for major maintenance are included.

Price adjustment for inflation (CPI) applies only on contract anniversaries.

Annual certificates: the contractor must present a compliant B-BBEE certificate, a Tax Clearance certificate and a COID certificate each year. Failure is a material breach and may lead to cancellation.

Occupational Health and Safety: the contractor must sign the OHS Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k), conduct a baseline risk assessment, appoint competent persons, issue PPE, enforce safe work procedures, report incidents to the Department of Labour and the client, obtain permits where required, prohibit alcohol on site, and submit safety documentation (including the construction manager appointment) 7 days before work starts. Non-compliance may lead to immediate cancellation.

Insurance: the employer provides public liability insurance with a limit of R100 million (deductible R25,000, or R250,000 where aircraft are involved). The contractor must provide professional indemnity insurance and is liable for deductible amounts. The contractor must notify the insurer of claims and cooperate in settlement.

Contractual compliance: the contractor must not be under business rescue proceedings; must not cede, delegate or assign rights without written consent; joint ventures are jointly and severally liable; must comply with anti-corruption laws and maintain confidentiality.

The contractor must sign an Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k). Requirements include:

• Ensuring all employees are covered by the Compensation for Occupational Injuries and Diseases Act (COID).
• Providing public liability insurance and other necessary cover.
• Performing a baseline risk assessment before work commences.
• Appointing competent persons and enforcing OHS discipline.
• Issuing personal protective equipment and enforcing safe work procedures.
• Reporting all incidents/accidents to the Department of Labour and the client.
• Prohibiting alcohol and intoxicating substances on site.
• Submitting all safety documentation, including the construction manager appointment, 7 days before work starts.
• Non-compliance may lead to immediate contract cancellation.

The contractor must comply with ACSA's Environmental Policy and specific conditions:

• Prevent contamination of storm water, soil or groundwater; clean up spills immediately and report to ACSA.
• Conduct washing, maintenance and refuelling only in designated service areas.
• Keep dust, odours, emissions and noise to a minimum.
• No open fires permitted on site.
• Separate waste into general and hazardous; dispose at permitted landfill sites if recycling/re-use is not feasible; maintain records of waste company, disposal site, monthly quantities, waste manifests and disposal certificates.
• Label, store and handle hazardous chemicals according to Safety Data Sheets; clean up spills immediately and report.
• Conserve water and energy.
• Train all staff on these conditions before commencing work.
• ACSA will audit compliance; pollution clean-up costs are borne by the contractor.

The contract is an NEC3 Term Service Contract (April 2013) with main Option A (priced contract with price list and reimbursable items), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in the law), X18 (limitation of liability) and Z (additional conditions).

Key terms:

• Service period: five years from the starting date, which is upon contract signing.
• Law of contract: Republic of South Africa; language: English.
• Period for reply: 7 calendar days.
• Contractor's plan due within 14 days from contract date.
• Payment assessed on the 25th of each month, paid within 30 days, in ZAR; interest at the prime lending rate of the employer's bank.
• Neither party is liable for indirect or consequential loss; the employer's liability for the contractor's indirect or consequential loss is limited to R0.00.
• The contractor's total liability is limited to the total of the prices, with exclusions for loss of or damage to the employer's property, defects liability, insurance liability, death or injury, and IP infringement.
• The contractor may not cede, delegate or assign rights without written consent.
• Joint ventures are jointly and severally liable.
• The contractor must comply with anti-corruption laws; breach is grounds for termination.
• Confidentiality obligations apply, including to images of the works.
• The employer has step-in rights if the contractor defaults and fails to remedy within 2 weeks of notification.
• IP rights remain with the originator; the employer gets an irrevocable, royalty-free licence to use and copy IP related to the works.
• Disputes: adjudication by a panel, then arbitration in Johannesburg under the Arbitration Rules 2013.
• The contractor must provide key personnel CVs and include theft in the risk register.
• The contractor must not materially alter the composition of a joint venture without prior written consent.
• The contractor must notify the Service Manager of the key person authorised to bind it within 1 week of the contract date.

Design and construction of a 2000 kWp solar PV plant at King Shaka International Airport.

• Contract uses NEC3 Engineering and Construction Contract (ECC) April 2013.
• Document compiled in accordance with CIDB Standard for Uniformity in Construction Procurement.

Closing date: 22 September 2026 at 12:00.

• Contract starting date: upon signing by both parties.
• Completion date: 36 months from starting date.
• Defects date: 12 months after completion of the whole works.
• Access date: from when Safety file and airside permit are issued.
• First programme submission: within 14 days of starting date.
• Revised programme submissions: at intervals no longer than two weeks.

Employer: Airports Company South Africa SOC Limited, Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Telephone +27 11 723 1400, fax 011 453 9353.

• Project Manager: contact person to be provided by ACSA; address ACSA Offices, OR Tambo Airport, 1 Jones Road, Kempton Park, Johannesburg, 1632; telephone 011 723 1400; email [email protected].
• Supervisor: details not specified.

Returnable documents:

• Form of Offer and Acceptance (C1.1) must be completed, signed, and submitted as the offer.
• Schedule of Deviations must be included if any amendments or clarifications are agreed.
• Tenderer's CIDB registration number must be provided on the Offer form.
• Signatures of the tenderer's authorised representative and a witness are required.

Post-acceptance obligations:

• Within two weeks of receiving the signed contract, the contractor must contact the Employer's agent to arrange delivery of securities, bonds, guarantees, and proof of insurance.
• Failure to provide required documentation constitutes repudiation of the agreement.
• The contract becomes binding five working days after receipt unless the contractor notifies the Employer in writing of reasons for non-acceptance.

Form of Offer and Acceptance (C1.1) must be completed and signed.

• Include Schedule of Deviations if applicable.
• Provide tenderer's CIDB registration number.
• Signatures required for tenderer and witnesses.

The tenderer must be a legally registered entity in South Africa.

• A valid CIDB registration number is required.
• The contractor must provide a performance bond from an accepted bank.
• Annual submission of a compliant B-BBEE certificate is mandatory; failure is a material breach.
• Joint ventures or consortia are jointly and severally liable; changes to composition require Employer consent.
• The contractor must have the expertise and resources to perform all contractual obligations.

Scope: Design, supply, install, commission, and maintain a 2000 kWp solar PV plant at King Shaka International Airport.

• Works Information is in Part C3 Scope of Work; Site Information is in Part C4.
• Key risks include availability of as-built information, site access, constructability, municipal approval, and SACAA glare approval.
• The contractor must provide a fully priced activity schedule per NEC3 Option A.
• Working areas are limited to the site area as defined in C4.
• Key personnel CVs must be appended to the tender schedule.

Provide CVs for key personnel as part of the tender schedule.

• Key people details include name, job, responsibility, qualifications, and experience.
• Experience should cover relevant solar PV and construction projects.

Submit a fully priced activity schedule per NEC3 Option A.

• Reference bill of quantities is provided for information but the bidder's activity schedule supersedes it.
• Prices must include all costs: supply, installation, preliminaries, profit, VAT.
• Abbreviations for units are defined (e.g., m, m2, kW).
• Payment assessment every four weeks in South African Rand.

Pricing format: NEC3 Option A – Priced contract with activity schedule; submit a fully priced activity schedule.

• Performance bond: 10% of contract value, unconditional and on-demand, from an accepted bank.
• Retention: 5% of contract value.
• Payment: assessment every four weeks; payment within four weeks.
• Currency: South African Rand.
• Interest rate: prime lending rate of Nedbank Bank.
• VAT: 15% applicable.
• Delay damages: 0.05% per day, up to a maximum of 10% of contract value.
• Prices must include all costs: supply, installation, preliminaries, profit, VAT.

B-BBEE: annual submission of a compliant BEE certificate; failure is a material breach.

• CIDB: valid registration number required on the Offer form.
• Insurance: must provide insurances per Contract Data and ACSA Insurance Clauses, including public liability and professional indemnity where applicable.
• Occupational Health and Safety: comply with OHS Act and Construction Regulations; sign a Section 37(2) agreement before commencement.
• COID: provide proof of good standing with the Compensation Fund or licensed insurer.
• Legal compliance: adhere to Prevention and Combating of Corrupt Activities Act and all relevant laws.
• Confidentiality and intellectual property clauses apply.

Comply with Occupational Health and Safety Act and Construction Regulations.

• A Section 37(2) OHS agreement must be signed before work commences.
• Contractor is an employer in its own right with duties under OHS Act.
• Requirements include baseline risk assessment, appointment of competent persons, safe work procedures, PPE, incident reporting, and no alcohol on site.
• Safety file and airside permit must be issued before site access.
• All OHS documentation, including construction manager appointment, must be submitted seven days before work starts.

Contract based on NEC3 ECC April 2013 with Main Option A (Priced contract with activity schedule) and secondary options including delay damages, performance bond, retention, and limitation of liability.

• Dispute resolution: Adjudication (Option W1) with arbitration as tribunal.
• Defects date: 12 months after completion; defects correction period: two weeks; period of reply: seven days.
• Additional Z clauses cover ethics, confidentiality, intellectual property, step-in rights, and B-BBEE requirements.
• Performance bond must be valid for contract duration; failure to extend allows Employer to claim full amount.
• Liability limitations: no liability for indirect/consequential loss; total liability capped at total of prices.
• Amendments only valid if in Schedule of Deviations.

Project Manager contact: ACSA will provide; address ACSA Offices, OR Tambo Airport; telephone 011 723 1400; email [email protected].

• Employer contact: Airports Company South Africa SOC Limited, telephone +27 11 723 1400, fax 011 453 9353.