Design, supply, install, commission and maintain a 2000 kwp solar pv plant at king shaka international airport

• Project: Design and construction of a 2000 kWp solar PV plant at King Shaka International Airport.
• Contract uses NEC3 Engineering and Construction Contract (ECC) April 2013.
• Document compiled in accordance with CIDB Standard for Uniformity in Construction Procurement.

• Closing date: 22 September 2026 at 12:00.
• Contract starting date: upon signing by both parties.
• Completion date: 36 months from starting date.
• Defects date: 12 months after completion of the whole works.
• Access date: from when Safety file and airside permit are issued.
• First programme submission: within 14 days of starting date.
• Revised programme submissions: at intervals no longer than two weeks.

• Employer: Airports Company South Africa SOC Limited.
• Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632.
• Telephone: +27 11 723 1400.
• Fax: 011 453 9353.
• Project Manager: Contact person will be provided by ACSA.
• Project Manager address: ACSA Offices, OR Tambo Airport, 1 Jones Road, Kempton Park, Johannesburg, 1632.
• Project Manager telephone: 011 723 1400.
• Project Manager email: [email protected].
• Supervisor: details not specified.

• Submit the fully completed Form of Offer and Acceptance (C1.1) as part of your tender.
• Include the Schedule of Deviations if any changes or clarifications are agreed.
• The Employer will accept the offer by signing and returning one copy before the end of the validity period.
• After acceptance, you must contact the Employer’s agent within two weeks to arrange delivery of securities, bonds, guarantees, and proof of insurance.
• Failure to provide required documentation constitutes a repudiation of the agreement.

• Form of Offer and Acceptance (C1.1) must be completed and signed.
• Include Schedule of Deviations if applicable.
• Provide tenderer’s CIDB registration number.
• Signatures required for tenderer and witnesses.

The tenderer must be a legally registered entity in South Africa. They must have a valid CIDB registration number (to be filled in the Offer form). They must be able to provide the required performance bond from an accepted bank. They must commit to annual submission of a compliant BBBEE certificate. For joint ventures/consortia, members are jointly and severally liable, and changes to composition require Employer consent. The contractor must have the necessary expertise and resources to perform all contractual obligations.

• Scope: Design, supply, install, commission, and maintain a 2000 kWp solar PV plant at King Shaka International Airport.
• Works Information is contained in Part C3 Scope of Work.
• Site Information is in Part C4 Site Information.
• Key risks include availability of as-built information, site access, constructability, municipal approval, and SACAA glare approval.
• The contractor must provide a fully priced activity schedule as per NEC3 Option A.
• Working areas are limited to the site area as defined in C4 Site Information.
• Key personnel CVs must be appended to the tender schedule.

• Contractor must provide CVs for key personnel as part of tender schedule.
• Key people details include name, job, responsibility, qualifications, and experience (fields to be completed by tenderer).
• Experience should cover relevant solar PV and construction projects.

• Submit a fully priced activity schedule as per NEC3 Option A.
• Reference bill of quantities is provided for information but bidder’s activity schedule supersedes it.
• Prices must include all costs: supply, installation, preliminaries, profit, VAT.
• Abbreviations for units are defined (e.g., m, m2, kW).
• Payment assessment every four weeks in South African Rand.

• Pricing format: NEC3 Option A – Priced contract with activity schedule. Submit a fully priced activity schedule.
• Performance bond: 10% of contract value, unconditional and on-demand, provided by an accepted bank.
• Retention: 5% of contract value.
• Payment terms: assessment interval is four weeks; payment made within four weeks.
• Currency: South African Rand.
• Interest rate: prime lending rate of Nedbank Bank.
• VAT: 15% applicable.
• Delay damages: 0.05% per day, up to a maximum of 10% of contract value.
• Pricing must include all costs for supply, installation, and obligations as per conditions of contract.

• B-BBEE: Contractor must annually present a compliant BEE certificate. Failure is a material breach.
• CIDB: Tenderer must provide CIDB registration number on Form of Offer and Acceptance.
• Insurance: Contractor must provide insurances as per Contract Data and ACSA Insurance Clauses, including public liability and professional indemnity where applicable.
• Occupational Health and Safety: Must comply with OHS Act and Construction Regulations; sign a Section 37(2) agreement before commencement.
• Compensation for Occupational Injuries and Diseases Act (COID): Provide proof of good standing.
• Legal compliance: Adhere to Prevention and Combating of Corrupt Activities Act and all relevant laws.
• Confidentiality and intellectual property clauses apply.

• Contractor must comply with Occupational Health and Safety Act and Construction Regulations.
• A Section 37(2) OHS agreement must be signed before work commences.
• Contractor is an employer in its own right with duties under OHS Act.
• Requirements include baseline risk assessment, appointment of competent persons, safe work procedures, PPE, incident reporting, and no alcohol on site.
• Safety file and airside permit must be issued before site access.
• All OHS documentation, including construction manager appointment, must be submitted seven days before work starts.

• Environmental requirements are not explicitly detailed in the provided extracts.
• Consider general obligations under the Conditions of Contract.

• Contract based on NEC3 ECC April 2013 with Main Option A (Priced contract with activity schedule) and secondary options including delay damages, performance bond, retention, and limitation of liability.
• Dispute resolution: Adjudication (Option W1) with arbitration as tribunal.
• Key contractual terms: defects date 12 months after completion, defects correction period two weeks, period of reply seven days.
• Additional Z clauses cover ethics, confidentiality, intellectual property, step-in rights, and B-BBEE requirements.
• Performance bond must be valid for contract duration; failure to extend allows Employer to claim full amount.
• Liability limitations: no liability for indirect/consequential loss; total liability capped at total of prices.
• Amendments only valid if in Schedule of Deviations.

• Project Manager contact: ACSA will provide; address ACSA Offices, OR Tambo Airport; telephone 011 723 1400; email [email protected].
• Employer contact: Airports Company South Africa SOC Limited, telephone +27 11 723 1400, fax 011 453 9353.

The project involves the maintenance of a Solar Plant at King Shaka International Airport for a period of five (5) years.

The document does not specify any important dates such as briefing sessions, site visits, or clarification deadlines. The closing date is provided in the tender record.

The employer is Airports Company South Africa SOC Limited, located at King Shaka International Airport, King Shaka Drive, La Mercy, 4405. The Service Manager is listed as 'TBC' (to be confirmed). No specific contact person, email, or phone number is provided in the extracted text.

Returnable Documents: The contractor must submit a signed Form of Offer and Acceptance, including the offered total price in words and figures. The offer must be accepted by the employer before the end of the period of validity stated in the tender data. The contractor must, within two weeks after receiving a completed copy of the agreement, contact the Service Manager (to be confirmed) to arrange delivery of any bonds, guarantees, proof of insurance and other required documentation. Failure to fulfil these obligations constitutes a repudiation of the agreement.

The tender is open to contractors who can commit to a five-year maintenance service. Key eligibility hinges on compliance with legal and insurance requirements: provision of annual BEE and Tax Clearance certificates, proof of COID compliance, and maintaining required insurances. The Contractor must not be under business rescue proceedings. For joint ventures, all members are jointly and severally liable. The Contractor must have the capacity to provide the service as detailed in the yet-to-be-seen Service Information (Part C3) and Site Information (Part C4).

The service is the maintenance of the Solar Plant at King Shaka International Airport for a period of five (5) years. The scope includes detailed maintenance activities as per Annex B (method statement) and must comply with IEC standards and OEM recommendations. Key maintenance activities include: Module inspection and cleaning every 2 months; Module connection integrity check every 2 months; Junction/String combiner box inspection every 3 months; Hot spots/infrared scanning annually; Inverter servicing as per OEM requirements; Structural integrity check every 3 months; Balance of plant maintenance monthly; MV switch gear and transformer maintenance annually; Earthing integrity check every 3 months; LV cabling integrity check annually; Meteorological stations and monitoring systems maintenance annually; I-V curve measurement twice a year; OEM monitoring software license annually; Training of ACSA personnel every 3 months; Vegetation management twice a year; Reporting monthly. The contractor must provide a plan for the service and ensure all work is fit for purpose.

The contractor must provide a method statement for planned maintenance work as part of the Risk Register (refer to Annex B). The methodology should align with IEC standards and OEM recommendations for solar plant maintenance.

The contractor must provide CVs for key people as part of the tender schedule. The document specifies fields for Name, Job, Responsibility, Qualifications, and Experience for multiple key personnel positions, but no specific requirements are listed.

The pricing schedule is based on an Activity Schedule (Part 1) and rates for additional work (Part 2). Part 1 includes 17 maintenance activities with frequencies and quantities per year (e.g., module inspection every 2 months, inverter servicing as per OEM). Contractors must enter amounts per frequency and total per year (VAT-exclusive). Part 2 provides labour rates for different categories (Labourers, Semi-skilled, Artisans, Technician, Engineer, Site Manager) for normal hours, after hours, and Sundays, excluding VAT. Mark-up rates apply to third-party procured items/services on a sliding scale (10% for R0–R2000, down to 5% over R50,000). Travelling time is not paid separately; parking card fees apply. Payment is only for completed activities.

The contract is a priced contract with a price list and reimbursable items under NEC3 Option A. Pricing must be VAT-exclusive and cover all risks, liabilities, obligations, profit, expenses, costs, allowances, and incidentals. Payment is made for each activity only when it is complete. The assessment interval is on the 25th day of each month, with payment within 30 days of invoice receipt. The currency is South African Rand (ZAR). Additional work or non-scheduled items will be charged at agreed labour rates. Labour rates include all personnel insurance, holidays, and bonuses; no travel time is paid. Price adjustment for inflation (CPI index) occurs only on contract anniversary.

The contractor must annually present a compliant B-BBEE Certificate, Tax Clearance Certificate, and COID Certificate. Failure to do so is a material breach and may lead to contract cancellation. The contractor must comply with the Occupational Health and Safety Act and Construction Regulations, including appointing a competent person, conducting a baseline risk assessment, and providing necessary insurance (Professional Indemnity, Public Liability, Contractors Equipment, Motor Vehicle Liability, and Compensation for Occupational Injuries). The contractor must also adhere to environmental terms and conditions, including waste management, pollution control, and hazardous substance handling.

The contractor must sign an Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k). Requirements include: Ensuring all employees are covered by the Compensation for Occupational Injuries and Diseases Act (COID). Providing Public Liability Insurance and other necessary insurance cover. Performing a baseline risk assessment before work commences. Appointing competent persons and enforcing OHS discipline. Issuing personal protective equipment and enforcing safe work procedures. Reporting all incidents/accidents to the Department of Labour and the client. Prohibiting alcohol and intoxicating substances on site. Submitting all safety documentation, including construction manager appointment, 7 days before work starts. Non-compliance may lead to immediate contract cancellation.

The contractor must comply with ACSA's Environmental Policy and specific conditions: Prevent contamination of storm water, soil, or groundwater; clean up spills immediately and report to ACSA. Conduct washing, maintenance, and refueling only in designated service areas. Keep dust, odours, emissions, and noise to a minimum. No open fires permitted on site. Separate waste into general and hazardous; dispose at permitted landfill sites if recycling/re-use not feasible; maintain records of waste company, disposal site, monthly quantities, waste manifests, and disposal certificates. Label, store, and handle hazardous chemicals according to Safety Data Sheets; clean up spills immediately and report. Conserve water and energy. Train all staff on these conditions before commencing work. ACSA will audit compliance; pollution clean-up costs are borne by the contractor.

The contract is based on the NEC3 Term Service Contract (April 2013) with main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1 (Price Adjustment for inflation), X2 (Changes in the law), X18 (Limitation of Liability), and Z (Additional conditions). Key terms include: The service period is five years from the starting date upon contract signing. The contractor's liability for indirect or consequential loss is limited to nil. The employer's liability for the contractor's indirect or consequential loss is limited to R0.00. The contractor must not cede, delegate, or assign rights without written consent. Joint ventures are jointly and severally liable. The contractor must comply with anti-corruption laws and maintain confidentiality. The employer has step-in rights if the contractor defaults. Intellectual property rights remain with the originator but the employer gets a royalty-free licence. Disputes are resolved via adjudication (using a panel) and arbitration in Johannesburg. The contractor must provide key personnel CVs and include theft in the risk register.