This tender has been awarded to FIRST TECHNOLOGY DIGITAL for R 4 930 314 76.
AwardedCIPC 02-2026-2027
Award Information
Award Value
R 4 930 314 76
Winning Supplier
FIRST TECHNOLOGY DIGITAL
Type: GEN
Information Service Activities
Invitation to service providers to bid for upgrading the cipcs existing k2 application to the latest version in all the relevant cicp environments and to provide licenses
Invitation to service providers to bid for upgrading the cipcs existing k2 application to the latest version in all the relevant cicp environments and to provide licenses
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The companies and intellectual property commission (cipc) invites authorized Nintex/K2 business partners to bid for upgrading its existing k2 application to the latest version across all cipc environments (development, qa, production) and to supply k2 licenses for a 3-year period. This closed tender targets certified partners capable of oem-facilitated upgrades and license provisioning.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentCIPC BID NUMBER 02 -2026-2027.pdfReview complete
Description
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
2 sourced criteria
pricing
4 sourced criteria
compliance returnables
9 sourced criteria
evaluation
3 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Invitation to service providers to bid for upgrading CIPC’s existing K2 application to the latest version in all relevant CIPC environments (development, quality assurance, production) and to provide K2 licenses for a 3-year period. Contract duration: 3 years.
Threshold: 3 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Invitation to service providers to bid for upgrading CIPC’s existing K2 application to the latest version in all relevant CIPC environments (development, quality assurance, production) and to provide K2 licenses for a 3-year period. Contract duration: 3 years.
Important Dates
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Bid opening date: 05 June 2026. Bid closing date and time: 06 July 2026 at 11:00 AM. No briefing session scheduled.
Contact Information
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Supply Chain Enquiries: Mr. Solomon Motshweni or Mr. Hans Mmako. Email: [email protected], [email protected]. Technical Enquiries: Mr. Anand Moopanar. Email: [email protected]. Office hours: 08:00–15:00 (Monday to Friday). Tel: 087 743 7105. Submission address: CIPC Tender Box, West Gate, 77 Meintjies Street, Sunnyside, Pretoria. Postal address: P.O. Box 429, Pretoria, 0001. Note: Bidders must call if emails are unanswered (may be flagged as spam).
Submission Guidelines
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Submit bids as follows: 1 original hard copy (technical proposal) + 1 USB (technical and price proposals in separate folders) + 1 sealed envelope (price proposal only). Requirements: Hard copy must be signed, paginated, and marked with bidder’s name. USB must be in PDF, read-only, not password-protected, marked with bidder’s name, contain an index, and match the hard copy exactly. Price envelope must include SBD 3.3 (Pricing Schedule), SBD Form 1 (Invitation to Bids), and a price breakdown on bidder’s letterhead signed by an authorized representative. Deposit all documents in the CIPC Tender Box at West Gate, 77 Meintjies Street, Sunnyside, Pretoria, by 06 July 2026 at 11:00 AM. Late, incomplete, or incorrectly deposited submissions will be disqualified. Bidders must verify USB functionality before submission. No CDs, emails, or fax submissions accepted.
Returnable Documents
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Nb: IT is the responsibility of the prospective bidders to deposit tenders in the correct box and tenders deposited in wrong boxes will not be considered. The cipc tender box has the following description: “cipc tender box”.
Evaluation Criteria
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Evaluation uses the 80/20 Preferential Procurement Policy Framework Act system. Phase 1: Compliance check for mandatory documents (SBD 1, Tax Clearance PIN, SBD 4, SBD 6.1, B-BBEE Certificate, OEM Certificate, SBD 8, SBD 9, CSD registration proof). Non-compliance disqualifies. Phase 2: Price evaluation (80 points) + B-BBEE (20 points). Lowest price scores 80; others score proportionally. B-BBEE points claimed via SBD 6.1 (failure to submit = 0 points). Total = 100 points. Highest total score wins. CIPC reserves the right to negotiate price with the successful bidder.
Technical Specifications
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Scope: Upgrade CIPC’s existing K2 application to the latest version in all relevant CIPC environments (development, quality assurance, production) and provide K2 licenses for a 3-year period. Deliverables: K2 feature licenses valid for 3 years. Vendor eligibility: Must be a K2-certified Partner for license provisioning. Upgrade must be facilitated by the OEM. Contract period: 3 years. CIPC reserves the right to procure only selected components or services.
Methodology
Source: CIPC BID NUMBER 02 -2026-2027.pdf
CIPC intends to select a preferred bidder based on compliance with evaluation criteria and conclude a Service Level Agreement (SLA). Evaluation follows the PPPFA 80/20 system. Bidders must respond to all mandatory questions in the prescribed format. Oral presentations may be required at CIPC’s discretion.
Experience & Qualifications
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Bidder must submit: Executive summary (bidding structure, authorized representative, references, response summary). Bidder profile: Shareholders’ certificates, credentials, company structure, legal agreements (for JV/consortium). Background: Operating structure, industry standards, company contacts, audited financial statements (last 3 years), revenue breakdown. Personnel: List of all assigned personnel with qualifications and CVs; key personnel details.
Quality Management
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Vendor must be a K2-certified Partner for provisioning of licenses. Upgrade of the K2 application must be facilitated by the OEM in CIPC’s development, quality assurance, and production environments. Deliverables: K2 feature licenses for a 3-year period.
Pricing Schedule
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Submit a bill of quantities with unit costs and all applicable costs. Total price must be carried over to SBD 3.3 (Pricing Schedule) and SBD Form 1 (Invitation to Bids). Price must be VAT-inclusive, in ZAR, and valid for 120 days. Price envelope must include: SBD 3.3, SBD Form 1, and a price breakdown on bidder’s letterhead signed by an authorized representative. Pricing is evaluated in Phase 2 (80 points).
Financial Requirements
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Pricing: Submit a bill of quantities with unit costs and all applicable costs. Prices must be in ZAR, VAT-inclusive, and valid for 120 days. Total price must be carried over to SBD 3.3 (Pricing Schedule) and SBD Form 1 (Invitation to Bids). Price envelope must be sealed and separate from the technical proposal. Payment terms: No advance payments. CIPC pays within 30 days of invoice receipt, per PFMA. Service providers are responsible for all costs (e.g., transportation). CIPC reserves the right to negotiate price with the successful bidder.
Compliance Requirements
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Mandatory documents: SBD 1 (Invitation to Bid), Tax Clearance Certificate (original, valid TCC PIN), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), B-BBEE Certificate (failure to submit disqualifies), OEM Certificate (failure to submit disqualifies), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), CSD registration proof (supplier number and unique reference). Additional: Must comply with CIPC’s confidentiality and data protection terms. Must sign a Declaration of Secrecy and Service Level Agreement. Must guarantee safeguarding of CIPC assets (PFMA compliance). No fraud, corruption, or unethical behavior tolerated. Security clearances may be required for personnel (cost borne by bidder).
Contractual Terms
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Contract period: 3 years. CIPC’s standard conditions of purchase apply. Government Procurement General Conditions of Contract (GCC) apply (available at www.treasury.gov.za). No advance payments; payments made per PFMA within 30 days of invoice receipt. Prices must be firm for 120 days. Successful bidder must sign a Service Level Agreement (SLA) within 1 month of award. SLA must include PFMA-compliant safeguarding of assets (infrastructure, software, documents, backup media, information). Contract may be terminated with 10 business days’ notice for reputational risk or unethical behavior. CIPC reserves the right to not award the bid or split the award. Fraud/corruption: Bidders engaged in corrupt, fraudulent, or unfair trade practices will be disqualified or declared ineligible. Confidentiality: All CIPC information is confidential; successful bidder must sign a Declaration of Secrecy and may not retain any CIPC information post-contract without authorization. Immediate commencement required; failure to start immediately may invalidate the proposal.
Special Conditions
Source: CIPC BID NUMBER 02 -2026-2027.pdf
CIPC reserves the right to negotiate price with the successful bidder. Travel costs to/from CIPC are not reimbursed unless agreed in writing. No advance payments. Prices must include VAT. Successful bidder must comply with CIPC policies, maintain confidentiality, and sign a Declaration of Secrecy. All CIPC-provided information must not be copied, transferred, or stored without authorization. Service Provider must sign an SLA with CIPC prior to contract commencement. Immediate resource availability required; failure to commence immediately may invalidate the proposal. Security clearances may be required for personnel (cost borne by bidder).
Requirements
Source: CIPC BID NUMBER 02 -2026-2027.pdf (TENDER)
Mandatory: Valid Tax Clearance Certificate (original, TCC PIN) for all quotations > R30,000. Certified copies not accepted. CSD registration proof (supplier number and unique reference). SBD forms: SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 must be completed and signed. B-BBEE Certificate and OEM Certificate are compulsory (failure to submit disqualifies). All bids must be submitted on official forms (not re-typed). No bids accepted via email, internet, or fax. Bidders must indicate bidding structure (individual, JV, consortium, sub-contractors) and provide partner details if applicable.
Section
Source: CIPC BID NUMBER 02 -2026-2027.pdf
Two-phase evaluation: Phase 1 checks compliance with mandatory documents (disqualification for non-compliance). Phase 2 evaluates price (80 points) and B-BBEE (20 points). Lowest price scores 80; others score proportionally. B-BBEE points via SBD 6.1. Total = 100 points. Highest score wins. CIPC may conduct independent reference checks. Evaluation panel established by CIPC. Respondents may not alter criterion wording.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Vendor must be a K2-certified Partner for provisioning of licenses. Upgrade of the K2 application must be facilitated by the OEM in CIPC’s development, quality assurance, and production environments. Deliverables: K2 feature licenses for a 3-year period.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Supply Chain Enquiries: Mr. Solomon Motshweni or Mr. Hans Mmako. Email: [email protected], [email protected]. Technical Enquiries: Mr. Anand Moopanar. Email: [email protected]. Tel: 087 743 7105. Office hours: 08:00–15:00 (Monday to Friday). Bid documents available at www.cipc.co.za or via email to [email protected].
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Delivery obligation
Pricing: Submit a bill of quantities with unit costs and all applicable costs. Prices must be in ZAR, VAT-inclusive, and valid for 120 days. Total price must be carried over to SBD 3.3 (Pricing Schedule) and SBD Form 1 (Invitation to Bids). Price envelope must be sealed and separate from the technical proposal. Payment terms: No advance payments. CIPC pays within 30 days of invoice receipt, per PFMA. Service providers are responsible for all costs (e.g., transportation). CIPC reserves the right to negotiate price with the successful bidder.
Threshold: 120 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Delivery obligation
CIPC reserves the right to negotiate price with the successful bidder. Travel costs to/from CIPC are not reimbursed unless agreed in writing. No advance payments. Prices must include VAT. Successful bidder must comply with CIPC policies, maintain confidentiality, and sign a Declaration of Secrecy. All CIPC-provided information must not be copied, transferred, or stored without authorization. Service Provider must sign an SLA with CIPC prior to contract commencement. Immediate resource availability required; failure to commence immediately may invalidate the proposal. Security clearances may be required for personnel (cost borne by bidder).
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Delivery obligation
Contract period: 3 years. CIPC’s standard conditions of purchase apply. Government Procurement General Conditions of Contract (GCC) apply (available at www.treasury.gov.za). No advance payments; payments made per PFMA within 30 days of invoice receipt. Prices must be firm for 120 days. Successful bidder must sign a Service Level Agreement (SLA) within 1 month of award. SLA must include PFMA-compliant safeguarding of assets (infrastructure, software, documents, backup media, information). Contract may be terminated with 10 business days’ notice for reputational risk or unethical behavior. CIPC reserves the right to not award the bid or split the award. Fraud/corruption: Bidders engaged in corrupt, fraudulent, or unfair trade practices will be disqualified or declared ineligible. Confidentiality: All CIPC information is confidential; successful bidder must sign a Declaration of Secrecy and may not retain any CIPC information post-contract without authorization. Immediate commencement required; failure to start immediately may invalidate the proposal.
Threshold: 3 years
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Submit a bill of quantities with unit costs and all applicable costs. Total price must be carried over to SBD 3.3 (Pricing Schedule) and SBD Form 1 (Invitation to Bids). Price must be VAT-inclusive, in ZAR, and valid for 120 days. Price envelope must include: SBD 3.3, SBD Form 1, and a price breakdown on bidder’s letterhead signed by an authorized representative. Pricing is evaluated in Phase 2 (80 points).
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Submit bids as follows: 1 original hard copy (technical proposal) + 1 USB (technical and price proposals in separate folders) + 1 sealed envelope (price proposal only). Requirements: Hard copy must be signed, paginated, and marked with bidder’s name. USB must be in PDF, read-only, not password-protected, marked with bidder’s name, contain an index, and match the hard copy exactly. Price envelope must include SBD 3.3 (Pricing Schedule), SBD Form 1 (Invitation to Bids), and a price breakdown on bidder’s letterhead signed by an authorized representative. Deposit all documents in the CIPC Tender Box at West Gate, 77 Meintjies Street, Sunnyside, Pretoria, by 06 July 2026 at 11:00 AM. Late, incomplete, or incorrectly deposited submissions will be disqualified. Bidders must verify USB functionality before submission. No CDs, emails, or fax submissions accepted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
TO AUTHORIZED NINTEX BUSINESS PARTNERS/RESELLERS IN SOUTH AFRICA
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
NB: IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO DEPOSIT TENDERS IN THE CORRECT BOX AND TENDERS DEPOSITED IN WRONG BOXES WILL NOT BE CONSIDERED. THE CIPC TENDER BOX HAS THE FOLLOWING DESCRIPTION: “CIPC TENDER BOX”.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
9 IMPORTANT: SUBMISSION OF USB 1. Bidders must submit a USB with their proposal- 1 copy of the original document REFER TO OF 12 2. USB to be submitted in pdf format and to be read only
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Sealed proposals will be received at the Tender Box. THE CIPC TENDER BOX HAS THE FOLLOWING DESCRIPTION: “CIPC TENDER BOX”. THE BID BOX IS SITUATED AT: AT THE WEST GATE ON 77 MEINTJIES STREET, CLOSE TO ENTFUTFUKWENI BUILDING (BLOCK “F”), 77 MEINTJIES STREET, SUNNYSIDE, “THE DTI” CAMPUS, PRETORIA.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
IMPORTANT TO NOTE: THE CIPC TENDER NOTE: IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO DEPOSIT TENDERS IN THE CORRECT BOX AND TENDERS DEPOSITED IN WRONG BOXES WILL NOT BE CONSIDERED.“CIPC TENDER BOX”.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Inferred operational need
8. SDD 8: DECLARATION OF INTEREST ANNEXURE F 9 SBD 9: CERTIFICATE IF INDEPENDENT BID ANNEXURE G 11. TERMS OF REFERENCE (SPECIFICATIONS ANNEXURE “H” DETAILS FOR SPECIFICATIONS (SEE ATTACHED ANNEXURE “H”)
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Mandatory requirement
CIPC intends to select a preferred bidder based on compliance with evaluation criteria and conclude a Service Level Agreement (SLA). Evaluation follows the PPPFA 80/20 system. Bidders must respond to all mandatory questions in the prescribed format. Oral presentations may be required at CIPC’s discretion.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
20Mandatory requirement
a) Bidder’s must submit One (1) original copy (hard printed copy of the technical proposal), this is for record keeping purposes and the USB Only will be used for bids evaluation. b) The Bid Document must be marked with the Bidder’s Name c) The Bid documents must be signed by an authorized employee, agent or representative of the bidder and each and every page of the proposal shall contain the initials of same signatories d) All pages of the submitted proposal must be numbered.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Mandatory requirement
a) NO DISC WILL BE ALLOWED b) ONE (1) USB must be submitted, including technical proposal as well as price proposal saved in separate folders; c) The USB must be marked with the bidder’s name. d) The USB must have an index page/ table of contents listed all documents included in the proposal for easy referencing during evaluation (group information in separate folders) e) The USB must contain the exact documents/ information submitted in the original copy f) Bidders to ensure that the information is properly copied in the USB prior submitting to CIPC and that there are no missing pages. g) THE USB WILL BE USED FOR EVALUATION HENCE THE BIDDER IS REQUIRED TO ENSURE THAT THE USB h) CIPC WILL NOT BE HELD LIABLE FOR INCOMPLETE PROPOSALS/ INFORMATION SUBMITTED IN THE USB’S i) All pages must be signed; numbered and initial as per the Original copy j) The USB must be submitted in PDF format ONLY and must be read ONLY; NO Passwords Protection k) BIDDERS TO ENSURE THAT USB’S ARE WORKING PRIOR SUBMISSION l) Bidders to ensure that USB ‘s are not password protected m) IT IS THE BIDDERS RESPONSIBILITY TO VERIFY IF THE USB IS WORKING BEFORE n) BIDDER’S WITH USB’S NOT OPENING OR PASSWORD PROTECTED WILL BE DISQUALIFIED
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Delivery obligation
Scope: Upgrade CIPC’s existing K2 application to the latest version in all relevant CIPC environments (development, quality assurance, production) and provide K2 licenses for a 3-year period. Deliverables: K2 feature licenses valid for 3 years. Vendor eligibility: Must be a K2-certified Partner for license provisioning. Upgrade must be facilitated by the OEM. Contract period: 3 years. CIPC reserves the right to procure only selected components or services.
Threshold: 3 years
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
23Mandatory requirement
- Must be a K2-certified Partner with OEM-facilitated upgrade capability. - Submit 1 original hard copy (technical proposal) + 1 USB (technical/price in separate folders) + 1 sealed price envelope (SBD 3.3, SBD Form 1, price breakdown). - Mandatory documents: SBD forms (1, 4, 6.1, 8, 9), valid Tax Clearance Certificate (original), B-BBEE Certificate, OEM Certificate, CSD registration proof. - Prices must be VAT-inclusive, in ZAR, valid for 120 days, and carried over to SBD 3.3/Form 1. - Evaluation: 80/20 PPPFA system (80 points price, 20 points B-BBEE). - Contract duration: 3 years; immediate commencement required. - Strict confidentiality, data protection, and PFMA compliance mandatory.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for FIRST TECHNOLOGY DIGITAL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
24Mandatory requirementConflicting classification
Two-phase evaluation: Phase 1 checks compliance with mandatory documents (disqualification for non-compliance). Phase 2 evaluates price (80 points) and B-BBEE (20 points). Lowest price scores 80; others score proportionally. B-BBEE points via SBD 6.1. Total = 100 points. Highest score wins. CIPC may conduct independent reference checks. Evaluation panel established by CIPC. Respondents may not alter criterion wording.
Threshold: 80 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
25Mandatory requirement
Mandatory: Valid Tax Clearance Certificate (original, TCC PIN) for all quotations > R30,000. Certified copies not accepted. CSD registration proof (supplier number and unique reference). SBD forms: SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 must be completed and signed. B-BBEE Certificate and OEM Certificate are compulsory (failure to submit disqualifies). All bids must be submitted on official forms (not re-typed). No bids accepted via email, internet, or fax. Bidders must indicate bidding structure (individual, JV, consortium, sub-contractors) and provide partner details if applicable.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records FIRST TECHNOLOGY DIGITAL as appointed for this tender. Recorded contract value: 4930314.76 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
Mandatory documents: SBD 1 (Invitation to Bid), Tax Clearance Certificate (original, valid TCC PIN), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), B-BBEE Certificate (failure to submit disqualifies), OEM Certificate (failure to submit disqualifies), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), CSD registration proof (supplier number and unique reference). Additional: Must comply with CIPC’s confidentiality and data protection terms. Must sign a Declaration of Secrecy and Service Level Agreement. Must guarantee safeguarding of CIPC assets (PFMA compliance). No fraud, corruption, or unethical behavior tolerated. Security clearances may be required for personnel (cost borne by bidder).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
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