Request for proposals (RFP) for appointment of a service provider to produce the gep annual reports for the 2025/2026, 2026/2027, 2027/2028 financial years
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The gauteng enterprise propeller (gep) seeks a service provider to produce its annual reports for the 2025/2026, 2026/2027, and 2027/2028 financial years. This tender is open to registered suppliers who must submit bids electronically via the etender portal.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards β PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement β so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: TENDER DOCUMENT GEP RFP 01 2026.pdf, 14. e-Submission_User Manual For Suppliers.pdf. You donβt need to refresh β this page will pick up the updated review automatically.
DocumentTENDER DOCUMENT GEP RFP 01 2026.pdfCompliance review in progress
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
Source analysis requires completion or review
financial capacity
7 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
7 sourced criteria
evaluation
4 sourced criteria
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
8 sourced criteria
What the buyer was looking for
1Inferred operational need
Scope: Produce the GEP Annual Reports for the 2025/2026, 2026/2027, and 2027/2028 financial years.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAHUMA GROUP.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically β no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: TENDER DOCUMENT GEP RFP 01 2026.pdf
Closing date and time: 12 June 2026 at 11:00 AM.
Compulsory virtual briefing session: 29 May 2026 at 11:00 AM via Microsoft Teams (link: https://teams.microsoft.com/meet/376363672803438?p=Zpt1wO97ODLU3wztD1).
RFP validity period: 90 days from the closing date.
Submit electronically via the E-Tenders Portal by 12 June 2026 at 11:00 AM. Late submissions will not be considered.
Required documents: Completed SBD forms, B-BBEE certificate or sworn affidavit (for EMEs/QSEs), CSD registration details (MA number), tax compliance status (TCS PIN or CSD number), signed Integrity Pact (by CEO), and signed bid documents (each page must be signed).
Bidders must include: Name of bidder, CSD MA number, submission date, and signature on the RFP.
Failure to submit required documents or comply with any particulars may render the bid invalid.
Only bidders registered on the Central Supplier Database (CSD) will be considered for evaluation.
Evaluation Criteria
Source: TENDER DOCUMENT GEP RFP 01 2026.pdf
The RFP will be evaluated using the 80/20 preference point system (80 points for price, 20 points for specific goals).
Minimum requirements for evaluation: Registration on the Central Supplier Database (CSD); submission of a valid B-BBEE certificate or sworn affidavit; tax compliance (TCS PIN or CSD number); completion of all annexures (A-E); signature on each page of the bid document; submission of the signed Integrity Pact.
Specific goals for preference points: Youth ownership (51%+, 16 points) and People with Disability ownership (51%+, 4 points), supported by B-BBEE certificate or sworn affidavit.
Bidders must attend the compulsory briefing session. Bids from persons in the service of the state or their companies are not considered.
Technical Specifications
Source: TENDER DOCUMENT GEP RFP 01 2026.pdf
Scope: Produce the GEP Annual Reports for the 2025/2026, 2026/2027, and 2027/2028 financial years.
Deliverables per financial year: 300 printed hard copies (A4, full colour, Magno Satin 350gsm cover, ~170 content pages, perfect bound with spine print), 150 hard copies + 1 memory stick delivered to head office.
Services required: Professional writing (UK English, Ariel 12, storytelling format, integration of Auditor General chapter), editing and proofreading (unlimited rewrites until sign-off), graphic design (3 cover concept options, graphs, financial statements), photography (Board, Exco, project photos), project management (weekly reports, secretariat function).
Team requirements: Qualified professional writer (min. 3 years copywriting), project manager (min. 3 years corporate communications/journalism), graphic designer (min. 3 years), photographer (min. 3 years). Team consistency required; replacements need GEP approval.
Additional: Must work weekends/public holidays if needed; final delivery must align with AG deadlines.
Financial Requirements
Source: TENDER DOCUMENT GEP RFP 01 2026.pdf
Firm prices only (no price adjustments for exchange rates). Prices must be in ZAR, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
Pricing schedule must include unit and total prices (incl. VAT) for: creative concept design/layout (per page), professional language editing/proofreading (per word), printing of 300 hard copies per year, memory stick, and delivery of 150 hard copies + 1 memory stick to 56 Eloff Street.
Total contract ceiling price must be provided for PPR calculation. All delivery costs must be included in the bid price.
Offer validity: 90 days from the closing date.
Compliance Requirements
Source: TENDER DOCUMENT GEP RFP 01 2026.pdf
Mandatory: Registration on the Central Supplier Database (CSD) β provide CSD MA number.
Tax compliance: Submit TCS PIN (via SARS e-filing) or CSD number. Foreign suppliers must complete a questionnaire if not RSA-resident.
B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.
Other requirements: Complete SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 7 for contract), sign Integrity Pact (by CEO), submit POPIA consent form.
Disqualification risks: Non-compliance with CSD, tax, or B-BBEE requirements; late or incomplete submissions; bids from persons in the service of the state or their companies; failure to sign Integrity Pact.
Document14. e-Submission_User Manual For Suppliers.pdfCompliance review in progress
Submission Guidelines
Source: 14. e-Submission_User Manual For Suppliers.pdf
Submit electronically via the eTender Portal: https://etenders.gov.za.
Must be registered on the Central Supplier Database (CSD) to log in.
Steps: Browse Opportunities β Select Currently Advertised β Click '+' on the tender β Start eSubmission Process β Select Supplier Number β Start response.
Upload all required documents per the submission checklist. Only one document per item at a time; later uploads overwrite previous ones.
Ensure submission status shows 'Submitted' (not 'Pending') before closing time.
Edit or withdraw bids before tender closes via portal functions.
Required returnable documents are not specified in this manual; refer to the tender-specific documents.
Evaluation Criteria
Source: 14. e-Submission_User Manual For Suppliers.pdf
Primary eligibility: Must be a registered supplier on the National Treasury's Central Supplier Database (CSD).
Further criteria (e.g., experience, B-BBEE status, tax compliance) are not specified in this document; consult the actual tender for details.
Technical Specifications
Source: 14. e-Submission_User Manual For Suppliers.pdf
This manual covers the eSubmission process only and does not include tender-specific technical scope, deliverables, or service levels.
Bidders must refer to the actual tender documents for detailed technical specifications related to producing the GEP annual reports.
Compliance Requirements
Source: 14. e-Submission_User Manual For Suppliers.pdf
Mandatory: Registration on the Central Supplier Database (CSD).
Must use CSD-registered email and password to access the portal.
Additional compliance requirements (e.g., tax, B-BBEE, CIDB) are not specified here; check the tender documents.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Deliverables per financial year: 300 printed hard copies (A4, full colour, Magno Satin 350gsm cover, ~170 content pages, perfect bound with spine print), 150 hard copies + 1 memory stick delivered to head office.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAHUMA GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Firm prices only (no price adjustments for exchange rates). Prices must be in ZAR, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Pricing schedule must include unit and total prices (incl. VAT) for: creative concept design/layout (per page), professional language editing/proofreading (per word), printing of 300 hard copies per year, memory stick, and delivery of 150 hard copies + 1 memory stick to 56 Eloff Street.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
β’ Submit electronically via the eTender Portal: https://etenders.gov.za. β’ Must be registered on the Central Supplier Database (CSD) to log in. β’ Steps: Browse Opportunities β Select Currently Advertised β Click '+' on the tender β Start eSubmission Process β Select Supplier Number β Start response. β’ Upload all required documents per the submission checklist. Only one document per item at a time; later uploads overwrite previous ones. β’ Ensure submission status shows 'Submitted' (not 'Pending') before closing time. β’ Edit or withdraw bids before tender closes via portal functions. β’ Required returnable documents are not specified in this manual; refer to the tender-specific documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
β’ This manual covers the eSubmission process only and does not include tender-specific technical scope, deliverables, or service levels. β’ Bidders must refer to the actual tender documents for detailed technical specifications related to producing the GEP annual reports.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Mandatory requirement
β’ Must be registered on the Central Supplier Database (CSD) to access the eTender Portal. β’ Submit bids electronically via https://etenders.gov.za before the closing date (12 June 2026, 11:00 AM UTC). β’ Upload all required documents per the submission checklist; only one document per item is allowed at a time. β’ Ensure submission status shows 'Submitted' (not 'Pending') before the deadline. β’ Refer to the tender-specific documents for technical scope, deliverables, and additional compliance criteria (e.g., B-BBEE, tax). β’ Edit or withdraw bids only before the tender closes; no changes allowed afterward. β’ Use CSD-registered email and password for portal login and CAPTCHA verification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MAHUMA GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
22Scored criterion
β’ Primary eligibility: Must be a registered supplier on the National Treasury's Central Supplier Database (CSD). β’ Further criteria (e.g., experience, B-BBEE status, tax compliance) are not specified in this document; consult the actual tender for details.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Mandatory requirement
β’ Mandatory: Registration on the Central Supplier Database (CSD). β’ Must use CSD-registered email and password to access the portal. β’ Additional compliance requirements (e.g., tax, B-BBEE, CIDB) are not specified here; check the tender documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Mandatory requirement
Required documents: Completed SBD forms, B-BBEE certificate or sworn affidavit (for EMEs/QSEs), CSD registration details (MA number), tax compliance status (TCS PIN or CSD number), signed Integrity Pact (by CEO), and signed bid documents (each page must be signed).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Scored criterion
Minimum requirements for evaluation: Registration on the Central Supplier Database (CSD); submission of a valid B-BBEE certificate or sworn affidavit; tax compliance (TCS PIN or CSD number); completion of all annexures (A-E); signature on each page of the bid document; submission of the signed Integrity Pact.
Threshold: Minimum requirements for evaluation: Registration on the Central Sup
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Scored criterion
Specific goals for preference points: Youth ownership (51%+, 16 points) and People with Disability ownership (51%+, 4 points), supported by B-BBEE certificate or sworn affidavit.
Threshold: 16 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MAHUMA GROUP as appointed for this tender. Recorded contract value: 2360030 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Inferred operational need
Disqualification risks: Non-compliance with CSD, tax, or B-BBEE requirements; late or incomplete submissions; bids from persons in the service of the state or their companies; failure to sign Integrity Pact.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.