Appointment of a service provider to provide strategic migration from vmware to h3c cas for a period of three (3) years

Mandatory Proof of Concept (POC) phase with migration of at least 5 representative VMs, full functional testing, and HSRC sign-off before production migration.

Threshold: at least 5 representative VMs

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Provide 3-year post-implementation support for H3C Cloud Software, including maintenance and warranty.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Go-live deadline: 02-03 October 2026, with a 4-week post-go-live support period.

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Complete the mandatory Pricing Schedule (Annexure A) in full without structural changes. Quote in ZAR, inclusive of all applicable taxes. HSRC reserves the right to negotiate rates. Contract price adjustments will occur annually on the anniversary of the contract start date. Payment terms, bonds, and guarantees are not explicitly specified in the document.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit a two-stage bid: Envelope 1 (Technical: SBD 1, SBD 4, General Conditions of Contract, Company Profile, Technical Response) and Envelope 2 (Price: Pricing Schedule, SBD 6.1, Preference Points).

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Submit bids by 19 June 2026 at 11:00 AM (SAST). Methods: Courier to HSRC Building, 134 Pretorius Street, Pretoria (registered mail preferred), or place in the HSRC tender box. Note: HSRC shares the building with the Department of Social Development (DSD)—ensure documents are deposited in the correct tender box. Late or misplaced bids will not be considered. This is a two-stage bidding process: Envelope 1 (Technical) must include: signed bid documents, General Conditions of Contract, Company Profile, SBD 1, SBD 4, Technical Response, and any supplementary information. Envelope 2 (Price) must include: Pricing Schedule, SBD 6.1, and Preference Points response. Both envelopes and a USB with duplicate soft copies must be correctly labeled and sealed. Initial every page of the tender document, including supporting documents and pricing schedules. Bids must remain valid for 90 days from the closing date.

Threshold: 90 days

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Meet pre-qualification criteria: CSD registration, tax compliance (TCS PIN or CSD number), no record on Tender Defaulters/Restricted Suppliers List, and submission of all required documents.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Achieve minimum 64 points in Stage 1 (Technical Evaluation) and 20 points in Phase 2 (Live Demonstration) to proceed to price evaluation.

Threshold: minimum 64 points in Stage 1 (Technical Evaluation) and 20 points in

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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https://teams.microsoft.com/meet/371584827263709?p=1mJHk5Pzk0D1esOijJ

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Scope: End-to-end migration from VMware to H3C CAS with zero data loss, minimal downtime, and full post-migration operational integrity. Key deliverables: Assessment & Planning (discovery audit of VMware environment, VM mapping, dependency analysis, compatibility checks, migration sequencing, rollback plans). H3C CAS Deployment (CVK on physical hosts, CVM for centralized management, cluster/resource pool configuration, HA/DRS/DPM setup, SAN/iSCSI/NFS storage integration, distributed virtual switches, vFirewall policies). VMware to CAS Migration (live/offline VM migration, including SQL Server and critical applications, migration of templates/snapshots/metadata, network/security reconfiguration). Post-Migration Validation (functional testing, performance benchmarking (CPU, memory, Disk I/O, Network I/O), HA failover testing, backup/restore validation, log/audit trail verification). Knowledge Transfer (as-built documentation, admin training on H3C CAS operations, one-click O&M, DRX, Cloud Rainbow, runbooks for health checks, storage clean-up, resource analysis). Post-Implementation Support (3-year H3C support for Cloud Software). Technical Requirements: Deep expertise in VMware (vSphere 6.x/7.x, vCenter, VMFS, networking) and H3C CAS (CVK, CVM, clusters, migration tools). Storage familiarity (SAN, iSCSI, NFS, RDM). Security compliance (agentless antivirus, distributed firewall, audit logging). Backup integration (Asialnfo Security, RunStor, MacroSAN, or equivalent). Cross-DC migration (Cloud Rainbow Technology). Project Timeline: PO issuance → SLA signing → Project team mobilization → Mandatory POC (5 representative VMs, full functional testing, no downtime, HSRC sign-off) → Production Migration Planning (wave definitions, rollback plans, runbooks) → Production Migration Execution → Final Testing & Error Resolution → Cutover & Go-Live (02-03 October 2026) → Post Go-Live Support (minimum 4 weeks warranty). Delays in POC approval may revise the go-live schedule.

Threshold: minimum 4 weeks warranty)

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Evaluation occurs in three stages: Pre-qualification (Stage 0), Technical Evaluation (Stage 1), and Price & Preference Points (Stage 2). Pre-qualification criteria: Submission of all required documents (SBD 1, SBD 4, SBD 6.1, General Conditions of Contract). Registration on the Central Supplier Database (CSD). Tax compliance (valid TCS PIN or CSD number). No record on the Register of Tender Defaulters or List of Restricted Suppliers. Bidder must not be in the service of the state or have directors/partners in state service. Stage 1 (Functionality Evaluation) requires a minimum of 64 points to proceed: Phase 1 (Desktop Evaluation) requires a minimum of 80% (64 points) to advance. Phase 2 (Live Demonstration) requires a minimum of 20 points to proceed to price evaluation. Bidders must demonstrate ability to execute migration in a live/simulated environment, covering environmental setup, H3C CAS deployment, migration execution, post-migration verification, and feature competence (DRS, DPM, VM backup/restore, one-click health inspection, cross-DC migration). Stage 2 (Price and Preference Points): 80/20 preference point system: 80 points for price (calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin)), 20 points for specific goals (B-BBEE, SMME status, black ownership, youth/women/disability ownership). Proof of B-BBEE status (EME/QSE classification, black ownership, youth/women/disability ownership) is required. Joint ventures/consortiums must submit consolidated preference points scorecards.

Threshold: minimum of 64 points to proceed: Phase 1 (Desktop Evaluation) requires

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Pre-qualification documents: SBD 1 (Invitation to Bid, completed and signed), SBD 4 (Declaration of Interest, completed and signed), SBD 6.1 (Preference Points Claim Form), General Conditions of Contract (signed and initialed on every page). CSD Registration: Proof of registration on the Central Supplier Database (vendor number via https://secure.csd.gov.za/). Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN (via e-filing at www.sars.gov.za) or printed TCS certificate. Non-compliance or fraudulent certificates may result in award withdrawal or contract cancellation. B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points. Tender Defaulters/Restricted Suppliers: Bidders listed on National Treasury’s Register of Tender Defaulters or Restricted Suppliers List are ineligible. Joint Ventures/Consortiums: Submit signed agreements outlining roles, responsibilities, and lead partner authority. Submit consolidated preference points scorecard. Subcontracting: Requires HSRC approval. Local production/content must not fall below stipulated thresholds.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.