What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The kwazulu-natal department of public works invites quotations for the procurement of 80g/m² a4 and a3 photocopy paper for the ethekwini region. This tender is open to compliant suppliers, with preference given to exempted micro-enterprises (emes) under the 80/20 preference point system.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
1 sourced criteria
pricing
5 sourced criteria
compliance returnables
3 sourced criteria
evaluation
Source analysis requires completion or review
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Complete all official forms (SBD 1, SBD 3.1, SBD 4, SBD 7) with initials on every page; no re-typing or correcting fluid allowed.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf
Appointment of a service provider for the procurement of photocopy paper for the eThekwini Region under the KwaZulu-Natal Department of Public Works.
Important Dates
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Closing date: 19 June 2026 at 11:00. No briefing session, site visit, or clarification deadlines are specified.
Briefing Session
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
No briefing session, site visit, or clarification meeting is scheduled for this tender.
Contact Information
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
SCM enquiries: Mrs. T. Mcanyana, Tel: 066 535 7932, Email: [email protected]. Technical enquiries: Mr. B. Mdlalose, Tel: 073 751 5626, Email: [email protected]. Submission address: Department of Public Works, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office-Helpdesk).
Submission Guidelines
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Submit bids in sealed envelopes to: Department of Public Works, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office-Helpdesk) by 11:00 on 19 June 2026. Late, posted, telegraphic, telephonic, telex, facsimile, or e-mail submissions will not be accepted. Required forms: SBD 1 (Invitation to Quotation), SBD 3 (Pricing Schedule – Firm Prices), SBD 4 (Bidder’s Disclosure), SBD 7 (Contract Form), and CSD registration forms (Sections B and C). All pages must be initialed; no re-typing or correcting fluid allowed. Bids must be complete and submitted on official forms. Failure to comply with submission rules or administrative compliance (CSD registration, tax compliance) will result in immediate disqualification.
Evaluation Criteria
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Evaluation follows a two-phase process: Phase 1 (Administrative Compliance) checks correctness of bid documents and compliance with bid regulations (CSD registration, tax compliance). Failure in Phase 1 leads to immediate disqualification. Phase 2 (Specific Goals) awards points for B-BBEE status: 20 points for Exempted Micro-Enterprise (EME) status. Proof required: EME or QSE Sworn Affidavit signed and dated by Commissioner of Oaths. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Bidders must indicate how they claim points for each preference system.
Technical Specifications
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Scope: Supply of photocopy paper for eThekwini Region. Specifications: 80g/m² A4 (210x297mm, 500 sheets) and A3 (210x297mm, 500 sheets) photocopy paper equivalent to Rotatrim. Delivery period: 1 week upon receiving purchase order. Offer must comply with specifications; deviations must be explicitly stated. Pricing must cover all obligations, and errors are the bidder’s risk.
Pricing Schedule
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf
Use SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices accepted; non-firm prices disqualified. Pricing must include VAT (15%). Bid price must cover all obligations; errors in pricing are the bidder’s risk. Offer validity: 90 days from closing date. Items to price: 80g/m² A4 (500 sheets) and A3 (500 sheets) photocopy paper equivalent to Rotatrim. Submit total price in words and figures. Separate pricing schedules required if delivery points differ.
Financial Requirements
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Submit firm prices only (non-firm prices will not be considered). Pricing must include VAT (15%). Offer validity: 90 days from closing date. Pricing schedule must use SBD 3.1 (Firm Prices). Total price must remain fixed for the contract duration. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price. Separate pricing schedules required if delivery points differ. Items to price: 80g/m² A4 (500 sheets) and A3 (500 sheets) photocopy paper equivalent to Rotatrim. Submit total price in words and figures.
Compliance Requirements
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Mandatory compliance: Registration on Central Supplier Database (CSD) at www.csd.gov.za. Must submit CSD number if no Tax Compliance Status (TCS) PIN is available. TCS PIN can be obtained via SARS e-filing (www.sars.gov.za). For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. B-BBEE: EMEs/QSEs must submit a Sworn Affidavit (signed by Commissioner of Oaths) to claim preference points. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. State employees, companies with state-employed directors, or close corporations with state-employed members are disqualified. Failure to comply with CSD, tax, or B-BBEE requirements will result in disqualification.
Contractual Terms
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf
Contract duration: Offer must remain valid for 90 days from closing date. Delivery period: 1 week upon receiving purchase order. Delivery terms: Firm delivery required. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included. Contract form: SBD 7 (Purchase of Goods/Works) must be completed in duplicate and signed by both parties. Successful bidder must confirm compliance with specifications and accept responsibility for pricing errors.
Requirements
Source: BID DOCUMENT PHOTOCOPY PAPER ZNQP 01-06-2026.pdf (TENDER)
Phase 1: Administrative Compliance. Must comply with bid regulations, including registration with CSD and other prescripts. Failure to meet prequalification criteria (e.g., CSD registration, tax compliance) will result in immediate disqualification.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Appointment of a service provider for the procurement of photocopy paper for the eThekwini Region under the KwaZulu-Natal Department of Public Works.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Submit firm prices only (non-firm prices will not be considered). Pricing must include VAT (15%). Offer validity: 90 days from closing date. Pricing schedule must use SBD 3.1 (Firm Prices). Total price must remain fixed for the contract duration. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price. Separate pricing schedules required if delivery points differ. Items to price: 80g/m² A4 (500 sheets) and A3 (500 sheets) photocopy paper equivalent to Rotatrim. Submit total price in words and figures.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Firm pricing only (VAT inclusive), valid for 90 days, with separate schedules if delivery points differ.
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Delivery obligation
Contract duration: Offer must remain valid for 90 days from closing date. Delivery period: 1 week upon receiving purchase order. Delivery terms: Firm delivery required. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included. Contract form: SBD 7 (Purchase of Goods/Works) must be completed in duplicate and signed by both parties. Successful bidder must confirm compliance with specifications and accept responsibility for pricing errors.
Threshold: 90 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Use SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices accepted; non-firm prices disqualified. Pricing must include VAT (15%). Bid price must cover all obligations; errors in pricing are the bidder’s risk. Offer validity: 90 days from closing date. Items to price: 80g/m² A4 (500 sheets) and A3 (500 sheets) photocopy paper equivalent to Rotatrim. Submit total price in words and figures. Separate pricing schedules required if delivery points differ.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Submit bids in sealed envelopes to: Department of Public Works, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office-Helpdesk) by 11:00 on 19 June 2026. Late, posted, telegraphic, telephonic, telex, facsimile, or e-mail submissions will not be accepted. Required forms: SBD 1 (Invitation to Quotation), SBD 3 (Pricing Schedule – Firm Prices), SBD 4 (Bidder’s Disclosure), SBD 7 (Contract Form), and CSD registration forms (Sections B and C). All pages must be initialed; no re-typing or correcting fluid allowed. Bids must be complete and submitted on official forms. Failure to comply with submission rules or administrative compliance (CSD registration, tax compliance) will result in immediate disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Scope: Supply of photocopy paper for eThekwini Region. Specifications: 80g/m² A4 (210x297mm, 500 sheets) and A3 (210x297mm, 500 sheets) photocopy paper equivalent to Rotatrim. Delivery period: 1 week upon receiving purchase order. Offer must comply with specifications; deviations must be explicitly stated. Pricing must cover all obligations, and errors are the bidder’s risk.
Threshold: 1 week
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Submit bids in sealed envelopes to 455A King Cetshwayo Highway, Mayville 4031 by 11:00 on 19 June 2026 (no late or electronic submissions accepted).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
Mandatory registration on the Central Supplier Database (CSD) and tax compliance (TCS PIN or CSD number required).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Phase 1: Administrative Compliance. Must comply with bid regulations, including registration with CSD and other prescripts. Failure to meet prequalification criteria (e.g., CSD registration, tax compliance) will result in immediate disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
Supply 80g/m² A4 and A3 photocopy paper equivalent to Rotatrim, with delivery within 1 week of purchase order.
Threshold: 1 week
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirement
B-BBEE compliance: EMEs/QSEs must submit a Sworn Affidavit (signed by Commissioner of Oaths) to claim 20 preference points.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
Disqualification for non-compliance with administrative, tax, or B-BBEE requirements, or if listed as a tender defaulter.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Scored criterion
Evaluation follows a two-phase process: Phase 1 (Administrative Compliance) checks correctness of bid documents and compliance with bid regulations (CSD registration, tax compliance). Failure in Phase 1 leads to immediate disqualification. Phase 2 (Specific Goals) awards points for B-BBEE status: 20 points for Exempted Micro-Enterprise (EME) status. Proof required: EME or QSE Sworn Affidavit signed and dated by Commissioner of Oaths. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Bidders must indicate how they claim points for each preference system.
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records CDN GROUP as appointed for this tender. Recorded contract value: 67350.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Mandatory requirement
Mandatory compliance: Registration on Central Supplier Database (CSD) at www.csd.gov.za. Must submit CSD number if no Tax Compliance Status (TCS) PIN is available. TCS PIN can be obtained via SARS e-filing (www.sars.gov.za). For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. B-BBEE: EMEs/QSEs must submit a Sworn Affidavit (signed by Commissioner of Oaths) to claim preference points. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. State employees, companies with state-employed directors, or close corporations with state-employed members are disqualified. Failure to comply with CSD, tax, or B-BBEE requirements will result in disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.