Implementation of sap real estate (re) and land use management (lum) modules for PRASA cres head office

Closing date: 09 December 2020 at 12:00 Midday. Validity period: 90 business days from closing date. Closing date for questions: 25 November 2020 at 14:00. Closing date for responses to clarifications: 27 November 2020 at 12:00 Midday. No formal briefing session will be held.

Contact person: Ms. Moipone Mosiapane. Submission address: PRASA CRES – HEAD OFFICE, SUPPLY CHAIN MANAGEMENT TENDER OFFICE, UMJANTSHI HOUSE, 30 WOLMARANS STREET, BRAAMFONTEIN, JOHANNESBURG, 2000. For clarifications, email the contact person directly.

Submit bids in a sealed envelope to: ATTENTION: MS. MOIPONE MOSIAPANE, PRASA CRES – HEAD OFFICE, SUPPLY CHAIN MANAGEMENT TENDER OFFICE, UMJANTSHI HOUSE, 30 WOLMARANS STREET, BRAAMFONTEIN, JOHANNESBURG, 2000. Closing date: 09 December 2020 at 12:00 Midday. Bidders must sign the tender submission register upon depositing proposals into the tender box at the main entrance. Required returnable documents: SBD 4 (Declaration of Interests), SBD 6.1 (B-BBEE Preference Points Claim Form), SBD 8 (Declaration of Bidder’s Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), Pricing Schedule (Annexure 3), and CIDB registration (if applicable). Late submissions or submissions to incorrect addresses will be disqualified. Bidders must confirm receipt of clarifications and respond by stated deadlines.

Evaluation methodology includes technical and functional compliance, B-BBEE preference points (via SBD 6.1), and financial criteria. Preference points awarded for valid B-BBEE status (generic or sector-specific codes). Failure to submit valid B-BBEE proof results in zero points for B-BBEE (or disqualification if pre-qualification). Technical evaluation covers SAP RE and LUM module implementation, including: requirements gathering, solution development/configuration, testing (unit, integration, UAT), data migration, training, and go-live support. PRASA may negotiate Best and Final Offers (BAFO) if no clear preferred bid emerges. PRASA reserves the right to reject non-compliant bids, split awards, or cancel the bid.

Scope: Implement SAP Real Estate (RE) and SAP Land Use Management (LUM) modules for PRASA CRES Head Office and regions (South Gauteng, North Gauteng, Western Cape, KwaZulu-Natal, Eastern Cape). Replace legacy systems (Manhattan for property management, Interland for land parcels, EMPAC for facilities management). Key processes: Portfolio Management, Commercial Real Estate Management, Facilities Management, Land Use Management, and Support Processes (Finance, Controlling, Workflow). Functional scope includes: Business Partner Management, Land Parcel/Register Management, Architectural/Geographical Master Data, Usage View (Lease/Contract Management), Service Charge Settlement, Sales-Based Settlement, Real Estate Accounting, and Reporting. Integration required with SAP FI/CO, PM, PS, and GIS (ESRI). Project timeline: 4 months from commencement. Methodology: Accelerated SAP (ASAP) or Activate. Deliverables: Updated Business Blueprint, RICEFW (Reports, Interfaces, Conversions, Enhancements, Forms, Workflow), testing (unit, integration, UAT), data migration (PRASA responsible for data collection/purification), training (Train-the-Trainer approach), and go-live support. Target areas: Portfolio, Commercial, Facilities, Land Use, Projects.

Pricing: Submit detailed pricing schedule (Annexure 3). Payment terms include methods, dunning, interest, debt collection, and EFT/debit order processing. Banking: Bank statement uploads for Real Estate only, customer allocations. Asset Accounting: Link immovable assets to Real Estate Master Data. Performance and bid bonds may be required. Validity of returnable documents: 90 business days from closing date. Costs incurred by bidders are non-reimbursable.

Mandatory compliance: Central Supplier Database (CSD) registration, Tax Compliance Status (TCS) pin, SBD 4 (Declaration of Interests), SBD 6.1 (B-BBEE Preference Points Claim Form), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination). B-BBEE: Valid proof of status (generic or sector-specific codes) required; failure to submit results in zero points (or disqualification if pre-qualification). Joint Ventures/Consortiums: Must submit signed JV/consortium agreement or written confirmation of intent, including percentage split and responsibilities. Subcontracting: Preference to Black Owned, Black Women Owned, Black Youth Owned, or companies owned by Black People with Disabilities, EMEs, QSEs, or B-BBEE Facilitators. CIDB registration required if applicable.