Lease of office space in senwabarwana (bochum) for legal aid south africa – 5-Year operational lease

Closing Date: 09 June 2026 at 11h00 AM. Optional Briefing Session: 15 May 2026, 12:00 PM – 13:00 PM at Stand No. 526, Senwabarwana Office Park, Senwabarwana, 0790.

Bid Enquiries: Mr. Fhulufhelo Mukhadakhomu, Tel: (015) 291 2429, Email: [email protected]. Technical Enquiries: Mr. Thabo Ledwaba, Tel: (015) 291 2429, Email: [email protected]. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit sealed tender documents in an envelope marked with: Tender Number (06/2026), Closing Date (09 June 2026), Time (11h00 AM), and Company Name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink (no mechanical devices). Pages must be checked for completeness. Only firm prices in ZAR accepted. No electronic submissions (email, fax, etc.). All documents become Legal Aid SA property. Validity period: 150 days from closing date.

Evaluation based on: Price (80 points) and B-BBEE Level of Contribution (20 points). Bidders must provide: reference sites for verification, proof of affirmative action and SMME empowerment, CSD registration (active, tax-compliant, not restricted), and SBD 6.1 form for B-BBEE claims. 80/20 preference system applies. Clarifications or demonstrations may be requested within 24 hours; failure to comply may disqualify.

Provision of office accommodation for up to five (5) years for Senwabarwana (Bochum) Satellite Office. Bidders must: provide a detailed breakdown of total charges, implementation, and support services; ensure quality assurance (rectify defects at own cost); comply with contractual implications (binding contract post-award). Intellectual property rights vest in Legal Aid SA unless otherwise agreed. Travel and subsistence costs require prior written approval and must be substantiated with receipts.

Firm prices only (non-firm prices rejected). Prices quoted in ZAR, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Delivery costs must be included. Pricing schedule (SBD 3.1) required. Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order. Offer validity: 150 days from closing date. Separate pricing schedules required for different delivery points if applicable.

Mandatory: CSD registration (active, tax-compliant, not restricted). Tax Clearance Certificate (original, valid for 1 year) or TCS PIN via SARS eFiling. For consortia/joint ventures, each party must submit separate TCS/CSD proof. B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) required for preference points. No bids accepted from state employees or entities with state-employed directors/members. SBD 4 (Bidder’s Declaration) and SBD 6.1 (Preference Points Claim) must be completed. Foreign bidders must comply with tax obligations or provide proof of non-residency.

• 15 May 2026 – Optional briefing session at Stand No. 526, Senwabarwana Office Park, Senwabarwana, 0790 (12:00 PM – 13:00 PM).
• 09 June 2026 – Closing date and time for submission: 11h00.
• 150‑day validity period starts on the closing date (proposal must remain valid for 150 days).

Bid enquiries: Fhulufhelo Mukhadakhomu, Email: [email protected], Tel: (015) 291 2429.

Technical enquiries: Thabo Ledwaba, Email: [email protected], Tel: (015) 291 2429.

• Submit one sealed envelope marked with Tender Number No. 06/2026, Closing Date 09 June 2026 11h00, and the bidder’s name.
• Deliver the envelope to the locked tender box in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg 2001.
• All annexures must be completed in full using the numbering format provided; any deviation may be ignored and can lead to disqualification.
• All documents must be handwritten in black ink; mechanical typing is not permitted.
• The proposal must remain valid for 150 days from the closing date.
• Failure to sign/mark the tender form, to complete all required forms, or to renounce any bidder‑specific conditions may invalidate the bid.

• Scoring is based on an 80/20 system: Price = 80 points, B‑BBEE contribution level = 20 points.
• Bidders must provide:

• Names of reference sites for verification (or alternative references for new property businesses).
• Evidence of affirmative action employment practices and procurement programmes supporting B‑BBEE.
• Original valid Tax Clearance Certificate and proof of registration on the National Treasury Central Supplier Database (CSD).
• Confirmation that the property can be inspected within five days of request; a site inspection certificate must be signed by Legal Aid SA and the landlord.

• Non‑compliance with any of the above items may result in disqualification.
• The highest‑scoring bidder will be invited to negotiate further reductions in rental and refurbishment allowances within five days of the request; failure to participate may lead to bid being set aside.

• Office accommodation for Senwabarwana (Bochum) satellite office.
• Minimum floor area 99 m², maximum 114 m²; must include two parking bays (failure to meet minimum size results in disqualification).
• Desired location: proximity to local courts and public transport (taxi ranks, train stations, bus terminals); standalone building preferred, ground floor or building with functional lifts.
• Must be accessible for disabled persons and comply with all building, health and safety regulations.
• Must be zoned for office/commercial use; title deed and zoning certificate may be required before award.
• Must allow Legal Aid SA branding and signboard.
• Required services: telephone and computer network points, emergency generator backup.
• Refurbishment obligations (to be provided by bidder): floorplans, commitment letter, partitioning, split‑unit air‑conditioning, corporate‑colour painting, floor covering, power skirtings (two plugs per workstation), network/telephone points, blinds, space plan, UPS integration (Legal Aid SA supplies UPS).

• Prices must be quoted in South African Rand (ZAR).
• Firm prices and delivery periods are preferred; bidders must state whether prices will remain firm for the contract duration.
• Detailed breakdown of total charges, implementation and support services must be submitted (see Section 18.4).
• Proposal validity: 150 days from the closing date.
• No specific performance bonds or guarantees are mentioned.
• Payment: Legal Aid SA will approve project plans and issue official orders; no work will commence before an order is issued. Disbursements, travel and subsistence costs are not reimbursed unless pre‑approved in writing.

• Provide proof of active registration on the National Treasury Central Supplier Database (CSD).
• Submit an original valid Tax Clearance Certificate.
• Demonstrate compliance with B‑BBEE requirements; affirmative action employment and procurement practices must be evidenced.
• Support for government empowerment programmes as per Form SBD 6.1 (80/20 scoring applies).
• All bidders must be tax compliant and not be a restricted supplier on the CSD.

Tenant (Legal Aid South Africa): Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017. Postal Address: Private Bag X76, BRAAMFONTEIN, 2017.

Submit a fully completed Request for Proposal (Annexure B) with Schedule 1, including: Landlord details (company/CC/trust/individual name, registration/ID number, signatory capacity, and proof of authorization). Full physical address and description of the leased premises, including Erf number. Commencement and expiry dates of the lease. Rental payment details (landlord’s account name, number, institution, branch, branch code, account type, reference, and VAT number). Annual escalation rate (compounded) and basic rental (excl. VAT) per month, with a detailed breakdown for office space (m²), parking bays, and other charges. A 5-year rental schedule with yearly totals (incl. 15% VAT) for office space, parking bays, and other charges. Total lease cost for 5 years (note: 7-year or 9-year-11-month options may be requested, but Legal Aid SA reserves the right to limit the lease to 5 years). Tenant installation allowance (if applicable). Separate letter detailing any additional charges. Three contactable references (name, phone/email, company if applicable). Domicilium citandi et executandi for the landlord (physical/postal address, phone, fax, email, cell, alternative contact). Signatory details for the service provider (full names and capacity).

Lease premises must include office space (m²), parking bays, and other charges (if applicable). Service Provider (Landlord) Responsibilities: Internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering (normal wear), municipal rates and increases, insurance and all increases, replacement of light bulbs, fire-fighting equipment and services. Legal Aid South Africa (Tenant) Responsibilities: Water and electricity consumption (as per municipal account), sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, furniture, office equipment, and appliances.

Rental payments must be made to the landlord’s specified account (details required: account name, number, institution, branch, branch code, account type, reference, VAT number). Basic rental excludes VAT (15% applicable). Annual escalation rate (compounded) applies from each anniversary of the commencement date. Charges payable by tenant: Electricity and water (as per municipal account). Provide a 5-year breakdown of total monthly payable amounts (incl. VAT) for office space, parking bays, and other charges. Total lease agreement cost for 5 years must be specified. Tenant installation allowance (if applicable) must be stated.