Panel appointment: HR services for the office of the pension funds adjudicator (3-Year contract)

Closing date: 04 February 2026 at 11:00. Enquiry deadline: 26 January 2026.

Enquiries: [email protected]. Contact person: Magadi Tshitannye. Phone: 012 748 4000. Submission address: 41 Matroosberg Road, Riverwalk Office Park, Block A, Fourth Floor, Ashlea Gardens, Pretoria, 0081.

Submission requirements: Submit one original hard copy and one soft copy (USB/CD) of the completed bid document and supporting annexures. Bids must be hand-delivered to: 41 Matroosberg Road, Riverwalk Office Park, Block A, Fourth Floor, Ashlea Gardens, Pretoria, 0081. Late submissions or submissions via email, fax, or electronic means will not be accepted. Closing date: 04 February 2026, 11:00. Bid validity period: 120 days from closing date. Disqualification risks: OPFA will reject bids if the bidder or associated persons are in breach of anti-corruption, anti-competitive, or ethical standards (e.g., state employment, fraud, collusion, or disclosure of confidential bid information). OPFA reserves the right to amend bid conditions, extend deadlines, or request additional verification. Site visits or background checks may be conducted. All costs (preparation, presentation) are for the bidder’s account. Enquiries: Submit written questions to [email protected] by 26 January 2026. No briefing session will be held.

Evaluation stages: 1) Administrative and compliance (disqualification for missing documents: SBD1, SBD4, SBD6.1, CSD registration, pricing schedule, electronic copy). 2) Mandatory requirements (e.g., professional accreditation with SABPP/IPM/CHRO). 3) Functionality (70% minimum threshold required to advance): Criteria include skills/resources (15%: CVs of key personnel, years of experience, qualifications), work performance (35%: 7+ relevant projects in last 10 years with reference letters), and methodology/case studies (50%: responses to 8 HR service areas with Portfolio of Evidence). 4) Price and preference points (80/20 system): 80 points for lowest price, 20 points for B-BBEE goals (e.g., 51%+ black ownership = 5 points, EME/QSE = 4 points). Only bidders scoring ≥70% in Stage 3 proceed to Stage 4. Pricing: Fixed rates for 3 years; Part A (recruitment/executive search) and Part B (hourly rates for psychometric, ER, etc.). Additional ad-hoc services invoiced separately.

Scope: Appointment to a 3-year panel for HR services (as-and-when required, rotational basis). Services include: 1) Head hunting/recruitment (advertising, sourcing, screening, placement, vetting). 2) Psychometric & competency assessments (profiling, tools, reports, action plans). 3) Employment relations (capacity building, policy development, expert advice). 4) Organisational effectiveness (design, job evaluation, development). 5) Total remuneration & reward (benchmarking, reviews). 6) Strategy development (alignment, facilitation). 7) Learning & development (framework, training, talent management). 8) Ad-hoc services (criminal checks, ID verification, etc.). Bidders must demonstrate end-to-end HR value chain expertise. OPFA may use internal processes alongside panel services.

Pricing format: Fixed rates for 3 years. Part A: Recruitment/executive search (placement fees based on cost-to-company brackets, e.g., ≤R250,000, R250,001–R350,000, etc.). Part B: Hourly rates for services (e.g., psychometric assessment: 150 hours, employment relations: 200 hours). Part C: Additional ad-hoc rates (e.g., criminal checks, ID verification). Payment terms: Fees paid only for successful placements; pro-rata for short-term contracts (<12 months). Prices must be comprehensive and firm. VAT-exclusive pricing required; total incl. VAT must be specified in words. Price negotiation may occur if the highest scorer’s price is not market-related.

Mandatory: CSD registration (proof required). Tax compliance: SARS TCS PIN or CSD number (each party in consortia/joint ventures must submit separately). B-BBEE: Certificate or sworn affidavit (EMEs/QSEs) to claim preference points. Professional registration: Valid copy of accreditation with SABPP/IPM/CHRO for company or directors. Additional: Sworn declaration and proof of pension/provident fund contributions (not in arrears) or confirmation of non-participation. Disqualification: Bidders in state employment, listed on Tender Defaulters Register, or Restricted Suppliers List. POPIA compliance: Consent for processing personal information; security measures required.