Appointment of a service provider for design, development and deployment of integrated enterprise GIS system for five (5) years

- Submit bids physically to 643 leyds street, muckleneuk, pretoria by 26 february 2026, 11:00 AM (NO email/electronic submissions). - Use official sanparks bid forms (sbd 1, sbd 3.1, Sbd 4, sbd 6.1, Sbd 7.2, Gcc) and provide two original signed copies + one USB electronic copy. - Mandatory compliance: csd registration, valid SARS tcs pin/certificate, b-bbee verification, and popia adherence. - Technical evaluation threshold: 75% minimum score to qualify for price/preference phase. - Deliverables include GIS maturity assessment, enablement plan, governance framework, system architecture, 2+ dashboards/web apps, training, and sustainability roadmap. - Pricing must cover 5-year lifecycle (vat-inclusive) with breakdowns for implementation, support, enhancements, and training. - Foreign bidders must complete residency/tax liability questionnaire; state-linked entities are disqualified.

Closing date and time: 26 February 2026, 11:00 am.
Queries must be submitted in writing no later than 13 days before closing (by 13 February 2026).
No briefing session is scheduled; technical questions may be directed to the GIS Analyst ([email protected]).
SCM queries may be directed to Mr Adolf Manaso ([email protected], 012 426 5225).

Supply Chain Management (SCM) – Mr Adolf Manaso, Tel: 012 426 5225, Email: [email protected]
Technical – Ms Chenay Simms (Scientific Services GIS Analyst), Tel: 013 735 4378, Email: [email protected]
Submission address: 643 Leyds Street, Muckleneuk, Pretoria (Main Gate: Tender Box).

Bids must be delivered to 643 Leyds Street, Muckleneuk, Pretoria (Main Gate: Tender Box) – physical delivery only; electronic or email submissions are not accepted.
All bids must be on the official SANParks forms (no re‑typing). Photocopies may be used but original pages must be initialed and signed.
Use black ink only and ensure page numbers are correct; missing or duplicated pages may lead to disqualification.
The bid box is open 24/7; the bid must be received by 11:00 am on 26 February 2026. Late bids will be rejected.
Include two original signed documents plus one electronic copy on a USB/flash drive.
Required returnable documents: completed Invitation to Bid (SBD 1), Pricing Schedule (SBD 3.1), Bidder’s Disclosure (SBD 4), Preference Claim Certificate (SBD 6.1), Contract Form (SBD 7.2), General Conditions of Contract (GCC) and proof of Central Supplier Database (CSD) registration.
Provide a valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each consortium member must submit its own.
Proof of authority (e.g., company resolution) must be attached.
No public opening of bids; all bids are sealed.
Failure to meet any of the above may result in automatic disqualification.

Evaluation is conducted in two phases: Technical (including functional) and Price/Preference.
Technical qualification threshold: a minimum of 75 % score is required to progress to the price phase.
Functional criteria are weighted and scored (e.g., Enterprise GIS Enablement – up to 20 pts, Dashboards – up to 20 pts, Change Management – up to 25 pts, Training – up to 20 pts, Technical Design & Integration – up to 20 pts). Detailed scoring tables are provided in the document.
Preference points are awarded for B‑BBEE level verification, local content and other applicable preferences as per the Preferential Procurement Policy Framework Act.
Bids that do not meet the minimum technical score or fail to submit required preference documentation will be disqualified before price evaluation.

Scope includes assessment of current GIS maturity, development of an enablement plan, change‑management framework, geospatial governance, system design, integration, dashboard/web‑app development, workflow automation, training and knowledge transfer.
Deliverables: GIS Maturity Assessment Report, Needs Assessment, Use‑Case Catalogue, Enablement Roadmap, Change Management Strategy, Stakeholder Map, Governance Framework, Policies & Standards, System Architecture Document, Integration Report, two high‑impact dashboards/web apps, workflow framework, reporting toolkit, sustainability & innovation roadmap, training plan and materials, knowledge‑transfer report, full system documentation.
Required standards: use of SANParks ArcGIS Enterprise/Online environment, adherence to national GIS and data‑quality standards, scalability for AI/ML and digital twins, and compliance with POPIA.
Service levels: deliverables must be completed within the 5‑year contract period with annual support, scheduled enhancements (years 2, 3, 5) and ongoing maintenance.

Pricing must be submitted on SBD 3.1 (Firm Pricing) and include all costs for the 5‑year lifecycle.
Prices must be VAT‑inclusive (VAT 15 %).
Separate cost groups: Initial Implementation (Year 1), Annual Support & Maintenance (Years 1‑5), Scheduled Enhancements (Years 2, 3, 5), and Recurring Training & Capacity Development.
Licences (ArcGIS, cloud services) are supplied by SANParks unless explicitly priced.
Travel, accommodation and major system over‑hauls are excluded unless itemised.
A bid bond or guarantee is not explicitly required in the extracted text; bidders should follow the standard SANParks bid bond requirements if applicable.

Register on the Central Supplier Database (CSD) and provide proof of registration.
Provide a valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each consortium member must submit its own.
Submit B‑BBEE verification certificate or sworn affidavit to claim preference points.
Foreign supplier questionnaire must be completed if applicable (RSA residency, branch, permanent establishment, source of income, tax liability).
Bidders who are state employees, have directors who are state employees, or are close corporations with state employees are disqualified.
Provide proof of authority (e.g., company resolution).
Compliance with POPIA and the Preferential Procurement Policy Framework Act is required.

5-Year enterprise GIS system design, development, deployment & maintenance for south african national parks

Information & Communication Technology Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

South African National Parks

Similar Tenders

OUTAGE, MAINTENANCE AND WORKSHOP SERVICES FOR A PERIOD OF 5 YEARS AS AND WHEN REQUIRED

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

OUTAGE, MAINTENANCE AND WORKSHOP SERVICES FOR A PERIOD OF 5 YEARS AS AND WHEN REQUIRED

VALVES SERVICES CONTRACT FOR A PERIOD OF 5 YEARS AS AND WHEN REQUIRED

SUPPLY AND DELIVERY OF SACRIFICIAL ANODE CATHODIC PROTECTION (SACP) SYSTEM CONSUMABLE MATERIALS AND MONITORING POINTS ALONG THE COMBINED SYSTEM OF RAND WATER PIPELINE NETWORK AND PLANT HIRE.

APPOINTMENT OF A SERVICE PROVIDER FOR THE FOR THE DEVELOPMENT, SUPPORT AND MAINTENANCE OF THE ELECTRONIC DOCUMENT MANAGEMENT SYTEMS (EDMS) IMPLEMENTATION INCLUDING FILE SERVER MIGRATION TO CLOUD SERVICE FOR A PERIOD OF 36 MONTHS

REQUEST FOR INFORMATION - NKP SITE SECURITY SOLUTION FOR ONDERSTEPOORT BIOLOGICAL PRODUCTS (OBP)

REQUEST FOR INFORMATION - SOLAR ENERGY ELECTRICITY GENERATING, MANAGEMENT, STORAGE AND DISTRIBUTION SOLUTION FOR ONDERSTEPOORT