4X4 off-road driver training for saws gauteng employees – accredited service provider RFQ

The South African Weather Service (SAWS) plays a critical role in providing essential meteorological services,

including weather forecasting, climate monitoring, and early warnings for severe weather events. Many of

these functions require SAWS employees to operate in remote, challenging, and often off-road environments.

This makes specialized 4x4 off-road driver training not just beneficial, but an absolute necessity for SAWS. The

OHS Act, places a significant burden on employers to protect the health and safety of their

employees and other people affected by their work activities. While the Act doesn't specifically mention "4x4

off-road driving training," its general provisions create a clear legal imperative for such training when 4x4

vehicles are used in the course of employment. Section 8, of the OHS Act is the cornerstone of employer

responsibility, it states that every employer shall provide and maintain, as far as is reasonably practicable, a

working environment that is safe and without risk to the health of his employees. This includes: Providing and

maintaining systems of work, plant and machinery that are safe and without risk to health (Section 8(2)(a)):

4x4 vehicles, especially when operated off-road, are "plant and machinery." If not operated correctly, they

pose significant risks. Training ensures the "system of work" (driving the vehicle) is safe.

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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Docusign Envelope ID: 40825025-A7A0-4CFF-A278-FAB1203220FD

RFQ Terms of Reference for services – Annexure H: To conduct 4x4

off road drivers training for SAWS employees

4 REQUIREMENT / SCOPE OF WORK

4.1 This RFQ calls for the accredited service provider to conduct 4x4 off road drivers training 44 SAWS

employees in Gauteng (Disaster Risk Reduction, Gauteng, Limpopo, Mpumalanga, Technical Service, Air

Quality, Johannesburg Meteorological Office). The training shall be conducted on the site of the appointed

service provider.

4.2 Bidders must be able to attend online pre-training meeting scheduled by Learning and Development.

4.3 Price quoted must be fully inclusive of all costs including the logistics associated with face-to-face training,

training materials, assessment and refreshments including.

4.4 The service provider shall provide off road vehicles to be used during the course of training.

4.5 Apply the techniques for operating a four-wheel drive (4WD) vehicle in on and off-road conditions. The

theoretical component must include discussions on sensible off-road habits, safety/risk factors and coverage

of the 4X4 drive line layouts and mechanics of different 4×4 vehicles. The practical sessions learning general

offroad driving techniques and negotiating obstacles such as sand, gradients, side slopes, river crossings,

rocky terrain, etc

No Training intervention Delegate No.

1. Off Road Driver Training 44

4.6 Upon completion of the course, the incumbents must be able to operate or drive 4x4 off road and have the

necessary knowledge, skills and confidence to drive vehicle in any off-road condition.

4.7 Provide certificate of results for all delegates and certificate of competence will be required on all delegates

that are found competent after the training.

4.8 The training should be 2 working days, covering both theoretical and practical elements for each group.

There are 5 groups to attend training for each 2 working days

5 EVALUATION OF BIDS

The RFQ will be evaluated in 4 phases as mentioned below:

➢ Phase 1: SCM compliance requirements.

➢ Phase 2: Mandatory requirements.

➢ Phase 3: Functional evaluation

➢ Phase 4: Price and Specific Goals.

5.1 Phase 1: SCM Compliance requirements

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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Docusign Envelope ID: 40825025-A7A0-4CFF-A278-FAB1203220FD

RFQ Terms of Reference for services – Annexure H: To conduct 4x4

off road drivers training for SAWS employees

RFQs received will be verified for completeness and correctness. SAWS reserve the right to accept or reject a

RFQ based on the completeness and correctness of the documentation and information provided.

Bidders are to ensure that they submit the following documentation / information with their RFQ.

Document Comments

Proof of registration on the Central Supplier Bidders must be registered on the CSD. CSD

Database (CSD) of National Treasury registration number must be provided.

Request for Invitation (Annexure A) Completed and signed

SBD 3.3 for services (Pricing Schedule) Completed

SBD 4 (Bidder’s Declaration) Completed and signed

SBD 6.1 (Preference Points Claim Form) Completed and signed if points are claimed

SARS (South African Revenue Service) Tax

Bidders tax matters must be in order

Compliant

Valid and compliant original B-BBEE and/or

BBBEE Certificate

certified copies of Sworn Affidavit must be

submitted for any points claimed

Bidders who comply with the above requirements will be considered for further evaluation.

5.2 Phase 2: Mandatory requirements

The following mandatory requirements must be complied with by the bidder. Please note that bidders will not

be evaluated further if they do not provide evidence confirming compliance with any of the specified

mandatory requirements.

Mandatory requirement Evidence to be submitted with bid

1 Proof of testing site Signed Letter from the bidder confirming the

The service provider must provide proof of the availability of the testing site.

testing site. Proof of the vehicle testing site.

Bidders who comply with the mandatory requirements will be considered for further evaluation.

5.2.1 5.3 Phase 3: Functional requirements

Evaluation of the functional requirements will be done in terms of the criteria as stated in the table below.

Bidders should take note of the Criterion, Weighting & Scoring when responding to this bid.

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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Docusign Envelope ID: 40825025-A7A0-4CFF-A278-FAB1203220FD

RFQ Terms of Reference for services – Annexure H: To conduct 4x4

off road drivers training for SAWS employees

Criterion Weight Score

Facilitator or Instructor CV, with Experience 50 0 = No CV, No certificate and No Experience

and Certificates Advance 4x4 training. 10 = CV, Certificate in Advance 4x4 Training

and 1-2 years’ experience

15 = CV, Certificate in Advance 4x4 Training

and 3-4-years’ experience

30 = CV, Certificate in Advance 4x4 Training

and 5-6years’ experience

40 = CV, Certificate in Advance 4x4 Training

and -7-8 years’ experience

50 = CV, Certificate in Advance 4x4 Training

and 9 or more experience

Contactable references. 50 0 = None provided.

10 = One detailed reference letter provided.

The bidder must provide reference letters from 20 = Two detailed reference letters provided.

institutions where the bidder provided drivers 30 = Three detailed reference letters

training. provided.

40 = Four detailed reference letters provided

The Reference Letter(s) must be on the 50 = Five or more detailed reference letters

letterhead of the previously serviced client. provided

The following information must be provided:

- Name of the company/institution

- Contact person

- Signed and dated

- Contact details

- Brief description of training provided.

(All of the above information must be provided

for each reference)

Total 100

Bidders who score __(70)___ and more will qualify for further evaluation in terms of Price and Specific Goals.

5.4 Phase 4: Price and Specific Goals Evaluation

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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Docusign Envelope ID: 40825025-A7A0-4CFF-A278-FAB1203220FD

RFQ Terms of Reference for services – Annexure H: To conduct 4x4

off road drivers training for SAWS employees

Bidders who comply with the requirements of this bid will be evaluated according to the preference point

scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential

Procurement Policy Framework Act, Act No .

Points for this RFQ shall be awarded for:

(a) Price; and

(b) Specific Goals (Refer to Annexure F: Preference Points Claim Form).

The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

SPECIFIC GOALS (Refer to Annexure F: Preference Points Claim 20

Form)

Total points for Price and Specific Goals 100

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000 (Act no ), the

RFQ will be awarded to the bidder scoring the highest points.

6 DUE DILIGENCE

The South African Weather Service reserves the right to conduct supplier due diligence prior to final award

or at any time during the contract period. This may include site visits, reference checks and requests for

additional information.

7 SPECIAL CONDITIONS OF CONTRACT

This bid and all contract emanating there from will be subject to the General Conditions of Contract (GCC)

issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance

Management Act, 1999 (Act ). The Special Conditions are supplement to that of the General

Conditions of Contract. Where, however the Special Conditions of Contract are in conflict with the General

Conditions of Contract, the Special Conditions of the Contract prevail.

SAWS reserve the right to exclude bidders who fail to comply with any of the Special Conditions of Contract

as stated below.

7.1 Address where services are required.

The training shall be conducted on the site of the appointed service provider and utilizing off-road vehicles of

the appointed service provider. SAWS employees are based in Gauteng. The training site of the service

provider must be within Pretoria, Johannesburg or Midrand area.

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 7

Docusign Envelope ID: 40825025-A7A0-4CFF-A278-FAB1203220FD

RFQ Terms of Reference for services – Annexure H: To conduct 4x4

off road drivers training for SAWS employees

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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No specific requirements found

B-BBEE Minimum Level: 1