Built environment consultancy panel for arc infrastructure projects

Relevant industry regulations and

compliance checks

Monitoring and Evaluation:

Key performance indicators (KPIs)

for engineering metrics

Review processes to track progress

and quality

TOTAL 100

N.B: Bidders who score a minimum functional threshold of 60 out of 100 points on the evaluation criteria

will be considered for further evaluation of Price and for specific goals.

Technical Functional Criteria Weightings

Total technical/functional 100

Minimum functional threshold 60

Points allocated for price 80

Points allocated for B-BBEE 20

Total points for Price and B-BBEE Preference Points 100

6.3 PHASE THREE (3): PRICE AND SPECIFIC GOALS

In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points will be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in SBD 6.1 table 1 as may be supported by proof/

documentation stated in the conditions of this tender:

In line with the Preferential Procurement Regulations 2022, a preference point system must be followed,

where:

For contracts with a prescribed Rand value, a maximum of 20 points will be allocated for specific goals in

this bid as follows:

26 Initial..........

The Preferential Procurement Regulations 2022 includes the implementation of RDP goals as one of the

specific goals, therefore, over and above the awarding of preference points in favour of HDIs, the activities

listed as contributors towards achieving the goals of the RDP (published in Government Gazette No. 16085

dated 23 November 1994) will also be applied.

POINTS

PRICE 80

SPECIFIC GOALS 20

Total points for Price and SPECIFIC GOALS 100

NB: The above Information will be verified through the CSD (Central Supplier Database) report. In

order to claim points on the BEE Status level, please provide a valid certified copy of the B-BBEE

Certificate or sworn affidavit.

6.4 PREFERENTIAL CRITERIA

6.4.1 Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to bidders: The bidder must indicate how they claim points for each preference point system).

Specific Goals Percentage Ownership (%) Points (20)

51% owned by HDIs (people who had no 51%+ 6

franchise on national elections prior to

51% owned by Women 51%+ 4

51% owned by Youth 51%+ 4

51% owned by People with Disabilities 51%+ 2

BEE status level: 1 – 4 Level 1-4 2

RDP goal The promotion of enterprise located 2

in South Africa

TOTAL POINTS 20

NB: The above Information will be verified through CSD (Central Supplier database) report. In order

to claim points on BEE Status level, please provide a valid certified copy of B-BBEE Certificate or

sworn affidavit.

27 Initial..........

6.4.2 PRICES

ANNEXURE A (Pricing Structure)

Pricing strategy

The following pricing strategies will apply to the panel appointment, and the Professional Service Providers

(PSPs) will be remunerated according to the agreed-upon fee structure.

 Percentage-based fee

 Time-Based fee

 Expenses and costs (Disbursements)

Percentage-based fee for normal/standard services

 The fee for normal or standard services will be determined on a project basis (per appointed

professional service) and shall be determined using the applicable guideline scope of

services and tariff of fees for persons registered with the relevant Built Environment

Councils.

 The PSP on the approved panel will be expected to offer a discount on the published

guideline fee scales.

 The final fee will be the applicable fee based on published guidelines, less the discount

offered.

Time-based fee

 The time-based fees will strictly be according to the professional’s level of expertise, skill,

and experience for the nature of the work to be performed.

 Time-based fees for services shall be agreed to in writing between the Employer and

Professional before commencement of the services.

 Where the parties fail to agree on the proposed hourly rate, the published hourly rates, less

the quoted discounts, shall be used.

 Remuneration for other additional services and specialist services will be based on the

agreed hourly rates and deliverables based on agreed activity schedules.

 The agreed hourly rates shall remain fixed during the first 12 months of the contract and

may be adjusted in the 2nd to 5th years of the contract using the CPI as published by

Statistics South Africa.

 The level of construction monitoring will be specified on a project-by-project basis and will

be based on the table below:

28 Initial..........

Table 1: Level of construction monitoring

LEVEL OF CONSTRUCTION MONITORING SERVICE REMUNERATION

Level 1: Periodic. Included as part of normal/standard services and no additional fee

applicable; however, if additional site visits are required over the average of one visit

every two weeks over the duration of the construction, additional remuneration will apply,

which will be on a time basis using the agreed hourly rates.

Level 2: Additional Part-time service and remuneration will be paid on a time basis, using

the agreed-upon hourly rates.

Expenses and costs (Disbursements)

 All expenses should be deemed to be included as part of Project Construction Cost-Based

Fees and agreed hourly rates.

The consulting services cost table below must be provided for each area of speciality tendered for,

as per Section 4.5.

The service provider shall provide a detailed breakdown of costs (VAT inclusive) on company letterhead,

which includes, but is not limited to, activities mentioned/outlined in the bid requirements, as shown in the

table below.

Pricing Schedule to be completed:

Determined using the applicable guideline scope of services and tariff of fees for persons registered with

the relevant Built Environment Councils.

Item Description Amount / %

No.

1 Professional Fees must be determined on a project's R

Construction cost of R50 million, excluding VAT (For tender

purposes)

2 The general discount percentage on Professional Fees must %

be indicated.

Once appointed, project-specific individual fees will be calculated based on the applicable

fee as per current professional fee guidelines, minus the indicated percentage discount.

NOTE: The pricing schedule must be completed in full for each service as per Section 4.5: AREAS

OF SPECIALISATION REQUIRED

29 Initial..........

ANNEXURE B (AREAS OF SPECIALISATION TENDERING FOR)

Area of Qualifications and experience (Needed) Indicate

speciality Specialist

Services with an

“X”

NQF level 7 degree/advanced diploma in Architecture

Architect together with registration as a Professional Architect (Pr.

Arch) with the South African Council for the Architectural

Profession (SACAP). Must have at least 5 years’

experience in the provision of architectural services.

Experience will be calculated from the date of

registration with a professional body.

NQF level 7 degree/advanced diploma in Civil

Building Project Engineering or Construction Management together with

Manager registration as a Professional Engineer (Pr. Eng / Pr.

Tech Eng) with the Engineering Council of South Africa

(ECSA) or as a Construction Project Manager (Pr. CPM)

with the South African Council for the Project and

Construction Management Professions (SACPCMP).

Must have at least 5 years’ experience in the planning,

design, project preparation, and project management of

the delivery of infrastructure (human settlements, water,

sanitation, roads, electricity, housing, waste

management, etc.). Experience will be calculated from

the date of registration with a professional body.

NQF level 7 degree/advanced diploma in Architecture,

Green Building together with registration as an Accredited Professional

Consultant (AP) through organizations like the GBCSA or LEED,

through training in green building rating tools like Green

Star, Net Zero, or EDGE. Experience will be calculated

from the date of registration with a professional body

(e.g. GBCSA).

NQF level 7 degree/advanced diploma in Land

Land Surveyor Surveying, together with registration as a Professional

Land Surveyor with the South African Geomatics Council

(SAGC). Must have at least 5 years’ experience in the

provision of land surveying services. Experience will be

30 Initial..........

B-BBEE Minimum Level: 7

B-BBEE Details: Procurement

Regulations 2022

Professional Indemnity Submit a Valid and active at the time of Yes No

Insurance Cover submission - Professional Indemnity Insurance

Cover of not less than R2 million, accredited by the

Financial Sector Conduct Authority (FSCA), South

Africa, or submission of a letter of intent to obtain

Professional Indemnity Insurance Cover with a

value of R2 million if you are successful in this

process. (Validity of insurance will be confirmed at

time of signing of the SLA and when a specific

project is awarded).

Online compulsory Attendance at the COMPULSORY online (where Yes No

briefing/information applicable) briefings

session

Joint Venture Signed, dated Joint Venture Agreement – if Yes No

applicable (to be signed by all parties, indicating

the responsibilities of each partner and who the

22 Initial..........

lead partner will be, and which partner is

authorised to sign these documents).

NB. Only Bidders who indicate ‘YES’ and provide supporting documents for all the Mandatory

requirements will be considered for further evaluation.

6.2 PHASE TWO (2): EVALUATION CRITERIA (100 POINTS)

RELEVANT EXPERIENCE OF THE SERVICE PROVIDER

 Demonstrate the professional qualifications in the built environment of the consultant to be

appointed.

 Demonstrate the professional experience and capability in the built environment of the consultant to

be appointed.

 The bid proposals will be evaluated using the 80/20 evaluation principle in line with the Preferential

Procurement Regulations of 2022.

 Bidders who score a minimum functional threshold of 60 out of 100 points on the evaluation criteria

will be considered for further evaluation of Price and for specific goals.

Criteria Minimum Points Weight