Pre-employment screening and credential verification services for eastern cape department of transport

Closing date: 12 June 2026 at 11:00. Compulsory online briefing: 10 June 2026 at 11:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/318301760096268?p=idjoUoJ1ibO3ZlC0mf).

SCM contact: Mr D. Joyi, Tel: 043 604 7448 / 078 366 9854. Technical contact: Ms. Nomasabatha Nyamakazi, Tel: 066 302 4409, Email: [email protected]. eSubmission technical support: National Treasury, Email: [email protected], Tel: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000. Invoices: [email protected].

Submit completed bid documents exclusively via the eTender Publication Portal (eSubmission). Hand-delivered or late submissions will be rejected. Closing date: 12 June 2026 at 11:00. Required forms: SBD 1, SBD 4, and SBD 6.1 must be completed and signed. Price quotations must use the attached pricing schedule. The amount on the Form of Offer and Acceptance overrides any other totals. All supporting documentation per bid specifications must be included. Bids must remain valid for 60 days after the closing date. For eSubmission technical support, contact National Treasury at [email protected] or +27(0)12 406 9222 / 012 406-9229 / 012 312-5000.

Evaluation occurs in three phases: Phase 1 (Pre-compliance): Bids are checked for compliance with SCM returnable documents, tax matters, and CSD registration. Non-compliant bids may be disqualified. Phase 2 (Functionality): Only compliant bids proceed. Minimum 70% score required to advance. Criteria include 10 technical requirements (5 points each): SAQA verification, dismissal for misconduct checks, Home Affairs ID/citizenship/permits, employment reference checks, DPSA disciplinary record checks, criminal record checks, credit/financial record checks, SARS verification, professional body registration, and social media checks. Proven experience (20 points): 1 project=5 points, 2 projects=15 points, 3+ projects=30 points. Locality: Eastern Cape-based=30 points, outside Eastern Cape=10 points. Phase 3 (Price and Preference): 80 points for price (proportional to the lowest bid) and 20 points for specific goals (B-BBEE ownership: Black/Women/Youth/Disabled=4% each; locality=4 for Eastern Cape, 2 for outside). Fraudulent or misrepresented information results in elimination. Shortlisted bidders may be required to present.

Scope: Provide comprehensive pre-employment screening services for the Department of Transport. Deliverables: Authentic verification reports, consent forms for applicants, detailed qualification reports (institution, year, NQF level) within 5 working days, and a close-out report at contract end. Turnaround times: 36 hours for most verifications; 2 weeks for pre-1992 matric and foreign qualifications. Services required: SAQA verification (all qualifications, including global and pre/post-1992 matric), dismissal for misconduct checks, Home Affairs ID/citizenship/permit verification, employment reference checks (position, responsibilities, reason for leaving, disciplinary actions), DPSA Single Discipline Register checks, criminal record checks (fingerprint-based), credit/financial record checks, SARS good standing verification, social media checks, and professional body registration verification. Additional requirements: Real-time tracking, notification, and report generation; strict data security and POPIA compliance. Contract duration: 12 months. Price must be inclusive of VAT and valid for the contract duration. No price escalation allowed.

Mandatory registrations: SACRRA (proof of registration and membership number required; failure to submit results in elimination). NVR/Credit Bureau (proof of registration and membership number required; failure to submit results in elimination). POPIA registration required. Previous experience: Points allocated for similar projects completed in the past 10 years. Submit completion certificates or client testimonials with contactable references, including project duration and values. 1 project=5 points, 2=15 points, 3+=30 points. Only projects from the last 10 years are considered. Fraudulent or misrepresented information will result in elimination.

Turnaround times: 36 hours for most verification reports; 2 weeks for pre-1992 matric and foreign qualifications. Educational verification obtained from SAQA. Company verification from CIPC with SARS status. Home Affairs and criminal record verification via crime intelligence when needed. Real-time tracking, notification, and report generation required. Strict data security and confidentiality must be maintained in compliance with POPIA.

Pricing schedule includes 10 items: SAQA verification, dismissal for misconduct, Home Affairs ID/citizenship/permits, employment reference checks, DPSA disciplinary record, criminal records, credit/financial checks, SARS verification, professional body registration, and social media checks. Each item requires a quantity of 1, rate, and total. Subtotal, 15% VAT, and total amount must be provided. Only firm prices accepted; non-firm prices will not be considered. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Bid price must be entered in both words and figures. The sum from the pricing schedule takes precedence over any other totals. Invoices must be submitted to [email protected] after service delivery.

Submit pricing on the attached pricing schedule for all 10 items: SAQA verification, dismissal for misconduct, Home Affairs ID/citizenship/permits, employment reference checks, DPSA disciplinary record, criminal records, credit/financial checks, SARS verification, professional body registration, and social media checks. Only firm prices accepted; non-firm prices (e.g., subject to exchange rate variations) will be rejected. Prices must be inclusive of VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Bidders not registered for VAT cannot claim VAT. Total price must be reflected in both words and figures on the Bid Pricing Form. The amount on the Form of Offer and Acceptance takes precedence. Invoices must be submitted to [email protected] after service delivery. Offer validity: 60 days from closing date.

Mandatory: Registration on Central Supplier Database (CSD) with proof of CSD number. Tax compliance: Valid Tax Compliance Status (TCS) PIN or CSD verification. B-BBEE: Certificate or sworn affidavit must be submitted. SACRRA registration: Proof of registration and membership number required (failure to submit results in elimination). NVR/Credit Bureau: Mandated/registered with proof of registration and membership number (failure to submit results in elimination). POPIA: Must be registered. VAT: VAT registration number required if claiming VAT. For joint ventures, each party must submit valid tax certificates and letters of good standing. Bidders must not be listed on the Register of Tender Defaulters or have abused SCM systems previously. Supporting documentation for specific goals (e.g., disability ownership, military veteran status) must be provided to claim points. Non-submission of specific goals certificates results in 0 points for that category.

Contract duration: 12 months from agreed commencement date. Contract expires after all searches are conducted or at the end of the 12-month period. Successful bidder must sign a Service Level Agreement (SLA) with the Department. Price quoted must be valid until contract expiry; no price escalation allowed. Price must be inclusive of VAT. The Department does not pay VAT to non-VAT-registered suppliers. All delivery costs must be included in the bid price. Work must be carried out per the agreed schedule and terms. Monitoring and evaluation will be conducted by the Project Manager. Contract may be terminated for non-performance or breach of terms.

Evaluation phases: Phase 1 (Pre-compliance): Compliance with SCM returnable documents, tax matters, and CSD registration. Non-compliant bids may be disqualified. Phase 2 (Functionality): Minimum 70% score required to proceed. Criteria: 10 technical requirements (5 points each: SAQA verification, dismissal checks, ID/citizenship, employment references, DPSA disciplinary records, criminal records, credit/financial checks, SARS verification, professional body registration, social media checks) and proven experience (20 points: 1 project=5, 2=15, 3+=30). Locality: Eastern Cape=30 points, outside=10. Phase 3 (Price and Preference): 80 points for price (proportional to lowest bid), 20 points for specific goals (B-BBEE ownership: Black/Women/Youth/Disabled=4% each; locality=4 for Eastern Cape, 2 for outside). Fraudulent information results in elimination. Shortlisted bidders may be required to present.