CONR FITZPATRICK & MERINO ROAD - QUIGNEY - EAST LONDON - 5201
Organization Type
GOVERNMENT
Published
16 Jul 2026
OCDS Reference
ocds-9t57fa-162509
Summary
SASSA invites bids for a 36-month debt collection service provider contract, including legal action via attorneys, for the eastern cape region. This tender is open to compliant suppliers capable of handling debt recovery and legal proceedings on behalf of SASSA.
Key Requirements
Attend the compulsory briefing session on 24 July 2026 at 10:00 at SASSA Regional Office, East London, to obtain the attendance certificate. - Submit bids by 11 August 2026, 11:00, using official forms (SBD 1, SBD 4, SBD 6.1, etc.) to the bid box at the same address. - Provide firm pricing in Rand (SBD 3.1) with all applicable taxes included, valid for 90 days from closing. - Comply with tax requirements: Submit a valid TCS PIN (SARS) or CSD registration number. - Meet B-BBEE criteria and submit supporting documents (certificate, affidavit, or CSD number) to claim preference points. - Include Annexures A (client base) and B (infrastructure capacity) as proof of capability. - Ensure no directors/members are in the service of the state to avoid disqualification.
Appointment of a service provider for debt collection services inclusive of attorneys for legal action on behalf of south african social security agency [SASSA] for EC region for a period of 36 months.
Briefing SessionCompulsory
Date & Time
Tuesday, 11 August 2026 - 11:00
Venue
SASSA REGIONAL OFFICE 2nd Floor BKB BUILDING, CONR FITZPATRICK & MERINO ROAD QUIGNEY EAST LONDON 520
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SASSA (South African Social Security Agency) invites bids for the appointment of a service provider to handle debt collection services, including legal action via attorneys, for the Eastern Cape (EC) Region. The contract duration is 36 months, with a compulsory briefing session on 24 July 2026 and a closing date of 11 August 2026 at 11:00 UTC. The tender follows the 90/10 Preferential Procurement Policy Framework Act, with 90 points for price and 10 points for specific goals (e.g., B-BBEE compliance).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Appointment of a service provider for debt collection services, inclusive of attorneys for legal action, on behalf of the South African Social Security Agency (SASSA) for the Eastern Cape Region. Contract duration: 36 months.
Submit bids by the closing date and time (11 August 2026, 11:00) to the bid box at: SASSA Regional Office, BKB Building, Cnr Fitzpatrick & Merino Road, Quigney, East London, 5201.
Use only the official bid forms provided (SBD 1, SBD 4, SBD 6.1, etc.). Do not re-type forms.
Late bids will not be accepted.
Attend the compulsory briefing session on 24 July 2026 at 10:00 at the same address to obtain the briefing attendance certificate (required for submission).
Ensure all returnable documents (e.g., SBD 4, SBD 6.1, Annexures A and B, pricing schedule) are included.
Failure to comply with submission rules (e.g., late delivery, incorrect forms, missing documents) may disqualify the bid.
Scope: Debt collection services inclusive of attorneys for legal action on behalf of SASSA for the Eastern Cape Region.
Contract duration: 36 months.
Required deliverables: Debt collection and legal action services as per SASSA’s Terms of Reference (Annexure to bid documents).
Bidder must provide evidence of:
Current and past contracts (client base) via Annexure A.
Infrastructure capacity via Annexure B.
Compliance with SASSA’s operational and legal requirements for debt recovery.
Quality Management
Source: SASSA 02-26-FIN-EC - Debt Management.pdf
Goods/services must conform to standards specified in the bid documents.
Inspections: SASSA may inspect supplier’s premises, records, or deliverables at any time. Costs of inspections are borne by SASSA if compliant, or by the supplier if non-compliant.
Non-compliant supplies/services may be rejected and must be replaced at the supplier’s cost.
Supplier must permit audits of performance records by SASSA-appointed auditors.
Confidentiality: Supplier may not disclose contract documents or information without SASSA’s written consent.
Pricing Schedule
Source: SASSA 02-26-FIN-EC - Debt Management.pdf
Use SBD 3.1 (Pricing Schedule – Firm Prices) form.
Only firm prices are accepted; non-firm prices (e.g., subject to exchange rate fluctuations) will be rejected.
Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) in the bid price.
If different delivery points affect pricing, submit a separate pricing schedule for each.
Offer validity: 90 days from the closing date (11 August 2026).
Pricing: Submit firm prices only (non-firm prices or prices subject to exchange rate variations will be rejected).
Pricing schedule: Use SBD 3.1 form. Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Offer validity: 90 days from the closing date (11 August 2026).
Delivery costs: Must be included in the bid price.
Payment terms: As per Special Conditions of Contract (SCC). Payments will be made in Rand within 30 days of invoice submission.
Performance security: Successful bidder must provide a bank guarantee, irrevocable letter of credit, or cashier’s cheque within 30 days of contract award (amount specified in SCC).
Tax compliance: Submit a valid Tax Compliance Status (TCS) PIN (obtainable via SARS e-filing at www.sars.gov.za) or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.
For consortia/joint ventures/sub-contractors: Each party must submit a separate TCS certificate/PIN/CSD number.
B-BBEE compliance: Submit a valid B-BBEE certificate or sworn affidavit (for EME/QSE) to claim preference points. Points are allocated based on B-BBEE status and ownership (see evaluation criteria).
Disqualification: Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.
Foreign suppliers: Must complete the foreign supplier questionnaire if not resident in South Africa or without a local branch/permanent establishment.
Proof of authority: Submit company resolution or similar document authorizing the bid signatory.
Contractual Terms
Source: SASSA 02-26-FIN-EC - Debt Management.pdf
Contract duration: 36 months.
Performance security: Required within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque).
Payment: In Rand, within 30 days of invoice submission. Method and conditions specified in Special Conditions of Contract (SCC).
Prices: Firm prices only; no variations allowed except as authorized.
Contract amendments: Require written agreement signed by both parties.
Subcontracts: Must be notified to SASSA in writing; does not relieve the provider of liability.
Delays: Supplier must notify SASSA in writing of delays. Penalties apply for late delivery/performance (calculated using the prime interest rate).
Termination: SASSA may terminate for default, insolvency, or corrupt/fraudulent practices. Supplier may be restricted from public sector business for up to 10 years.
Force majeure: Supplier not liable for delays due to unforeseeable events beyond their control.
Dispute resolution: Mediation first, then South African courts if unresolved after 30 days.
Governing law: South African law. Contract language: English.
Supplier must provide full company details: name, postal/street address, telephone, cellphone, fax, email, VAT registration number, and tax compliance status (TCS PIN or CSD number).
Foreign suppliers: Must complete a questionnaire if not resident in South Africa or without a local branch/permanent establishment.
Proof of authority: Submit documentation (e.g., company resolution) authorizing the bid signatory.
Disclosure: Bidders must declare any conflicts of interest, state employment, or relationships with SASSA officials. Failure to disclose may result in disqualification.
Section
Source: SASSA 02-26-FIN-EC - Debt Management.pdf
Scoring system: 90/10 preference points (90 for price, 10 for B-BBEE).
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.