This tender seeks a service provider to conduct once-off fuel line hydrant pressure testing at chief dawid stuurman international airport in the eastern cape. The scope includes hydrostatic testing, valve servicing, cathodic protection system inspection, and strict adherence to aviation safety and regulatory standards.
Key Requirements
Must perform hydrostatic pressure testing of the Jet A1 Fuel Hydrant Line (200mm diameter, 1281.95m length) with 8-hour minimum test duration, electronically recorded data, and AIA sign-off. - Required to service isolation valves (leak checks, stroke tests, lubrication) in confined spaces with permits and gas testing compliance. - Full inspection and electrical testing of the cathodic protection system by CP2/CP3 qualified personnel, with a mandatory technical report. - Submit and obtain approval for a comprehensive Safety File before work commences, complying with OHS Act, JIG, SANS, API, and ACSA protocols. - Provide valid B-BBEE and Tax Clearance Certificates annually; non-compliance may result in contract cancellation. - Pricing must follow the Activity Schedule (C2.2) with VAT-exclusive rates, covering all risks, labour, tools, and consumables. - After-hours call-outs and ad-hoc corrective maintenance require pre-approval and signed job cards for verification.
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
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Core procurement rules
These rules commonly apply to South African public-sector procurement.
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The tender is for the appointment of a service provider to conduct fuel line hydrant pressure testing at Chief Dawid Stuurman International Airport. The contract is a once-off service, governed by the NEC3 Term Service Contract (April 2013) with specific additional conditions. The scope includes hydrostatic testing, servicing of isolation valves, cathodic protection system maintenance, and safety compliance (permits, airside safety induction, and file preparation). The contract emphasizes adherence to technical, legal, and insurance requirements, with strict compliance to South African regulations, including OHSA and BBBEE standards.
The Airports Company of South Africa (ACSA) invites bids for the appointment of a service provider to conduct fuel line hydrant pressure testing at Chief Dawid Stuurman International Airport. The tender (RFQ16777) closes on 11 August 2026 at 16:00 SAST. The scope involves specialized technical work in a hazardous environment, with strict compliance, safety, and eligibility requirements.
ACSA owns and manages South Africa's principal commercial airports.
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Tender Document Availability: 16 July 2026 (free download from eTender portal).
Compulsory Site Meeting: 28 July 2026 at 12:00pm. Venue: Chief Dawid Stuurman International Airport, Information Help Desk.
Required: Original ID, safety boots, reflective vest, R60 permit fee per person.
Closing Date for Enquiries: 03 August 2026 at 16:00pm.
Employer Responses to Queries: By 07 August 2026.
Tender Closing Date: 11 August 2026 at 16:00pm (SA Time).
Technical Enquiries: Not specified (contact Mlungisi Mgobhozi for all queries).
General Rule: No contact with ACSA employees other than listed contacts until award. Post-award, contact ACSA Business Unit representatives.
Submission Guidelines
Source: CIDB Bid document RFQ16777.pdf (TENDER)
Submit bids electronically to: [email protected]. No other email addresses will be accepted.
Break submissions into at least four (04) attachments, each ≤4MB. Do not send as one large file.
Use the same subject line as the invitation email.
Complete and return the official bid document and contract document in full, with all supporting information. Do not re-type forms.
Sign and stamp the bottom of each page as proof of reading.
Ensure submissions are signed by an authorized person with proof of authority (e.g., company resolution).
Late bids will not be accepted. ACSA is not liable for late submissions.
Bids must be valid for 12 weeks (84 days) post-closing date.
Alternative bids will not be considered.
Do not alter or add to tender documents unless instructed by ACSA.
Non-responsive bids (incomplete, unsigned, or non-compliant) will be rejected.
Evaluation Criteria
Source: CIDB Bid document RFQ16777.pdf (TENDER)
Mandatory
CIDB contractor grading of 1ME or higher.
Valid COIDA/FEMA compliance certificate.
Attendance at compulsory site inspection (28 July 2026).
Tax compliance (TCS PIN or CSD number).
Minimum 60 points in functionality evaluation (qualifications + experience).
No conflicts of interest or restrictions on doing business with ACSA.
Preference
B-BBEE Status Level (1–8, with Level 1 scoring 5 points).
Black youth/women/disability majority ownership (5 points each).
Proof of claims (certificates/affidavits) required to score preference points.
Disqualification
Late or incomplete submissions.
Failure to meet mandatory criteria (e.g., CIDB grading, COIDA, site attendance).
Corrupt/fraudulent practices or material deviations in bid.
Non-compliance with tax or legal requirements.
Technical Specifications
Source: CIDB Bid document RFQ16777.pdf (TENDER)
Scope: Appointment of a service provider for fuel line hydrant pressure testing at Chief Dawid Stuurman International Airport.
Mandatory Personnel Requirements:
Site Manager:
Minimum N2 in mechanical/electrical + supervisory/management qualification (4 points).
Higher engineering/OEM qualification (5 points) or trade test certificate (2 points).
Technician (x2):
Trade-tested electrical/mechanical certification.
Higher engineering/OEM qualification (11 points) or technical qualification (3 points).
Technician’s Assistant (x1):
Technical qualification (2 points).
Experience Requirements:
All personnel must have experience in petroleum pipelines, valves, hazardous substances, or corrosion control.
Site Manager: ≥5 years.
Technician: ≥3 years.
Company Experience: Must demonstrate prior work in maintenance/supply/installation of petroleum pipelines, valves, hazardous substances, or corrosion control.
Financial Requirements
Source: CIDB Bid document RFQ16777.pdf (TENDER)
Pricing:
Fixed rates for the contract duration (no adjustments for CPI, foreign fluctuations, etc.).
Prices must be in South African Rand (ZAR).
VAT must be shown separately.
Include all duties, taxes (except VAT), and levies applicable 14 days before closing date.
Submission Format:
Pricing must align with C2.1 Pricing Assumptions and C2.2 Pricing/Activity Schedules in the tender document.
Submit pricing schedules as part of the returnable documents.
Payment Terms: Not explicitly stated (refer to Contract Data in tender document).
Bonds/Guarantees: If requested, submit securities, bonds, guarantees, and insurance certificates before contract formation (refer to C1.3 Forms of Securities and APPENDIX 2: Insurance Requirements).
Compliance Requirements
Source: CIDB Bid document RFQ16777.pdf (TENDER)
Tax Compliance:
Submit Tax Compliance Status (TCS) PIN (via SARS eFiling: www.sars.gov.za) or printed TCS certificate.
If no TCS PIN, provide Central Supplier Database (CSD) number.
For consortia/joint ventures/sub-contractors: Each party must submit separate TCS/CSD proof.
Failure to comply invalidates the bid.
CIDB Grading: Minimum 1 ME or higher contractor grading designation.
COIDA/FEMA: Valid Letter of Good Standing for Compensation for Occupational Injuries and Diseases Act (COIDA) or Federated Employee Mutual Assurance (FEMA) Insurance.
B-bbee:
Preference points awarded per B-BBEE Status Level (Level 1–8).
Additional points for black youth/women majority-owned entities or entities majority-owned by people with disabilities.
Proof: SANAS-accredited B-BBEE certificate or sworn affidavit.
Joint ventures require a consolidated B-BBEE certificate.
Foreign Suppliers:
If not a RSA resident/branch/permanent establishment, no TCS PIN required.
Must still comply with other mandatory criteria (e.g., CIDB, COIDA).
General:
Declare any conflicts of interest in the tender submission.
Comply with Preferential Procurement Policy Framework Act (PPPFA), 2000 and PPP Regulations, 2022.
DocumentNEC-TSC - Fuel Hydrant line Pressure testing.pdfReview complete
Contact Information
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
Service Manager (Site 2): Sandile Zwane.
Address: Chief David Sturman International Airport, Allister Miller Drive, 6067.
Employer (ACSA) Address: Chief David Sturman International Airport, Allister Miller Drive, 6067. Tel: 041 509 8770.
Submission Guidelines
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
Submission details are not explicitly stated in the provided document. Refer to the tender notice for closing date, address, and required returnables.
The contractor must submit a completed Form of Offer and Acceptance (C1.1) as part of the bid.
After contract award, the contractor must within two weeks contact the employer's agent to arrange delivery of any bonds, guarantees, and proof of insurance.
Failure to provide required documentation constitutes a repudiation of the agreement.
Evaluation Criteria
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
General
Must be a **legally registered entity** in South Africa.
Must have **valid VAT registration** (if applicable).
Must comply with **South African labour laws** and provide proof of employee insurance.
Technical
Demonstrated **experience in fuel hydrant line pressure testing** and related maintenance.
Capacity to provide **specialized engineering services** (mechanical/electrical) for fault-finding and investigations.
Ability to **supply and maintain required tools/equipment** for the scope of work.
Financial
Must provide **proof of financial stability** (e.g., bank guarantees, bonds) if required.
Must have **adequate insurance cover** (e.g., aviation liability, public liability, professional indemnity).
Technical Specifications
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
Scope: Once-off fuel line hydrant pressure testing at Chief Dawid Stuurman International Airport.
Pressure Testing: Hydrostatic test of the Jet A1 Fuel Hydrant Line per ASME B31 and Pressure Equipment Regulations. Test medium is Jet A1. Minimum 8-hour test with electronically recorded temperature and pressure readings. Witnessed and signed off by an AIA.
Valve Servicing: Comprehensive servicing of isolation valves (excluding depot valves). Work in confined spaces requires permits, gas testing, and confined space entry compliance. Activities include leak checks, stroke test, limit adjustment, gearbox lubrication, and disposal of slops.
Cathodic Protection System: Full inspection and electrical testing. Requires CP2 qualified technician for testing and CP3 qualified personnel to sign the report. Final technical report with findings and recommendations is mandatory.
Safety: Submit and obtain approval for a comprehensive Safety File before work begins. Comply with OHS Act, JIG, SANS 10089 Parts 1 & 2, API 650, and ACSA/Fuel Services Safety Protocols.
Site: Works are located airside at the airport.
Pipeline Details: 200 mm diameter, 1281.95 m length, 40.27 m³ volume, 10 bar design pressure, 6 bar operating pressure.
Storage Tanks: Four horizontal storage tanks (80 m³ each), carbon steel, butt weld construction on concrete foundations.
Experience & Qualifications
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
The contractor must provide CVs for key personnel as part of the resource proposal.
Key roles include Supervisor, Energy Technician, and Energy Technician's Assistant. Qualifications and experience must be specified.
Cathodic protection system testing must be conducted by a CP2 qualified technician, with the report signed off by a CP3 qualified person.
Pressure testing requires an AIA (Authorised Inspection Authority) to witness and sign off.
Quality Management
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
Pressure testing must comply with ASME B31 and Pressure Equipment Regulations, using Jet A1 as the test medium for a minimum of 8 hours with electronic data recording.
Valve servicing requires comprehensive checks, adjustments, lubrication, and slops disposal per OHS Act.
Cathodic protection system testing must be thorough, including passive/active components, rectifier checks, and dielectric insulation verification.
A final technical report with findings, adjustments, and recommendations is mandatory for the cathodic protection system.
All pressure testing equipment requires personnel certifications and calibration records.
An AIA (Authorised Inspection Authority) must witness testing and sign off on the report.
Pricing Schedule
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
The price list is in section C2.2 (Pricing Data). The tendered total of prices (excluding VAT) must be stated.
Pricing must follow the Activity Schedule, which includes preventative maintenance (pressure test, valve servicing, cathodic protection, safety file), provisional amounts (permits, safety file, spares, specialized engineer, insurance premium, mark-up), fee on direct cost, and ad-hoc corrective maintenance labour rates.
All prices are VAT exclusive and must cover all costs, risks, and obligations.
Payment for activities is only upon completion.
Variations are priced at Activity Schedule rates or agreed as non-scheduled items.
Provisional sums are paid on proven cost with pre-approval and supporting documents.
Labour rates for ad-hoc work are specified and include all personnel costs. Time on site must be verified by a signed job card.
After-hours call-out fees include first hour and travelling.
The total estimated contract value is a guide for illustration using the provided subtotals.
Financial Requirements
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
Pricing must follow the Price List (Activity Schedule) in section C2.2.
All prices must be VAT exclusive and cover all risks, liabilities, profit, expenses, allowances, and consumables.
Payment is made per activity only upon completion.
Variations are measured and priced at Activity Schedule rates or agreed as non-scheduled items.
Provisional sums (e.g., Permits: R22,000; Safety file: R7,000; Spares: R350,771.24) are paid on proven cost with pre-approval.
Labour rates for ad-hoc corrective maintenance are specified (Specialized Engineer, Energy Technician/Artisan, Technical Assistants). Rates include travelling, admin, fees, PPE, and tools allowance.
Labour time is calculated for time on site, verified by a signed job card with date, start/stop times, activities performed, and signatures.
After-hours call-out fees include first hour on site and travelling.
Contract value is estimated using provided subtotals (Preventative Maintenance, Provisional Amounts, Fee on direct cost, ADHOC Corrective Maintenance, Call-out).
Compliance Requirements
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf (unknown)
The contractor must annually present a compliant B-BBEE Certificate and a valid Tax Clearance Certificate. Failure is a material breach and may lead to contract cancellation.
The contractor acknowledges it is an employer under the Occupational Health and Safety Act and must ensure all work and equipment comply with the Act and Construction Regulations.
The contractor must respect OEM warranties when procuring spare parts or third-party services.
Subcontracting requires prior written approval from ACSA. The contractor remains fully responsible for subcontracted work.
The contractor must comply with anti-corruption laws (Prevention and Combating of Corrupt Activities Act).
Health & Safety
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
A comprehensive Safety File must be submitted and approved before work begins. This includes legal appointments (Safety Representative, Fire Fighter, First Aider).
Full compliance with the OHS Act, JIG, SANS 10089 Parts 1 & 2, API 650, and ACSA/Fuel Services Safety Protocols is required.
Work involves confined spaces; permits, gas testing, and confined space entry compliance are mandatory.
The contractor is an employer under the OHS Act and must ensure all work, equipment, plant, and materials comply, particularly with Construction Regulations.
A tools list must be submitted at contract start and inspected/verified by ACSA monthly prior to payment.
All labour on site must be recorded via a signed job card detailing date, start/stop times, activities performed, and signatures from both employer and contractor representatives.
Environmental
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
The contractor's pricing must cover all obligations including waste disposal and return of packaging.
Specific environmental requirements for waste (e.g., slops from valve servicing) must be disposed of per OHS Act.
Contractual Terms
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
Contract is based on NEC3 Term Service Contract (April 2013) with main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1 (Price Adjustment for inflation) and X18 (Limitation of Liability).
Additional Z clauses (Z1-Z19) apply, covering interpretation, service provision, termination, liability, cession, joint ventures, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, compensation events, B-BBEE/tax, communication, and OHS delegation.
Starting date is upon contract signing by ACSA. Service period is once-off.
Payment terms: Assessment on the 15th of each month, payment within 30 days of valid invoice receipt.
Insurance: Employer provides certain insurances (Contract Works, Public Liability). Contractor provides additional insurances as per schedule C1.4. Minimum cover amounts and deductibles specified.
Dispute resolution: Adjudicator appointed from a named panel. Arbitration under Association of Arbitrators rules, held in Johannesburg.
Limitation of liability: No liability for indirect/consequential loss. Contractor's liability for property damage or defects limited to total damages/costs incurred.
Confidentiality: All contract information is confidential. Taking images requires prior written consent.
Termination: Can occur for breach, corruption, or business rescue proceedings.
Section
Source: NEC-TSC - Fuel Hydrant line Pressure testing.pdf
The 80/20 maintenance principle is applied for evaluation purposes.
Pricing and cost drivers (labour resources and service levels) will be assessed.
Use of spare parts lower than OEM recommended quality must be clearly indicated to the Service Manager on quotations.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.